Town of Killingworth Park and Recreation Commission

Regular Meeting May 9, 2011

2011-05-09T08:35:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting May 9, 2011

The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, May 9, 2011, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Rob Grasso
Sallyanne Bauer
Glenn Johnson
Bill Silas (arrived at 8:35PM)
Absent: Scot Thomas

1. Chairman Dan Colonia called the meeting to order at 8:15PM.

2. Minutes of: Regular Meeting held April 11, 2011
The group discussed funding the Eagle Scout project presented at the prior meeting.
*A motion was made by Glenn Johnson and seconded by Rob Grasso to accept the minutes of the April 11, 2011 meeting as written. Motion passed unanimously.

3. There were no visitors present.
4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from Langer Construction, for readying Sheldon, Rocco
and Bethke fields in the amount of 1600.00
Discussion followed regarding the condition of Rocco field. Sallyanne noted that there are still branches coming through the rear fence line, and added that rolling the field had very little effect. Bill noted it was wet at the time it was rolled and therefore less effective.
*A motion was made by Bill Silas and seconded by Rob Grasso to authorize payment of the Langer Construction bill. Vote: 4 in favor, 1 opposed. Motion passed.
bill from Tilcon, for ¾” processed stone for Rocco and Sheldon
Parks in the amount of 1191.94
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the Tilcon bill. Motion passed unanimously.
bill from Keegan Construction, for clay in the amount of 1820.40
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the Keegan Construction bill. Motion passed unanimously.
bill from BSN Sports, for benches, parts, tie wraps,…
for Rocco in the amount of 1760.96
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the BSN Sports bill. Motion passed unanimously.
bill from Olson Sanitation, for April, for Sheldon, Rocco and
Bethke in the amount of 219.00
*A motion was made by Glenn Johnson and seconded by Bill Silas to authorize payment of the above bill. Motion passed unanimously.
bill from Anthony Carri, for April, in the amount of 270.00
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the above bill. Motion passed unanimously.
bill from All-Ways Dumpsters, for April 1-30, for Sheldon, Rocco
and Bethke in the amount of 95.00
Members noted that the trash is currently being picked up on Tuesdays, not on Mondays as agreed upon. Dan stated he will contact All-Ways to clear up the misunderstanding.
*A motion was made by Bill Silas and seconded by SallyAnne Bauer to authorize payment of the All-Ways Dumpsters bill. Motion passed unanimously.
bill from CL&P in the amount of 38.62
second bill from CL&P in the amount of 34.15
third bill from CL&P in the amount of 38.77
fourth bill from CL&P in the amount of 38.77
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the above CL&P bills. Motion passed unanimously.
bill from Fence World for 10’ high addition to the 10’ fence at
Rocco Field in the amount of 3000.00
bill from Fence World to refabricate backstop at Rocco Field
in the amount of 2092.00
*A motion was made by SallyAnne Bauer and seconded by Rob Grasso to authorize payment of the above two bills from Fence World. Motion passed unanimously.
c. The following applications were received:
- Application from Killingworth Horseshoe League for the use of Sheldon Field horseshoe pits on Tuesdays, 5/7/11 or 8/23/11, 6:30PM to 9:00PM.
*A motion was made by Glenn Johnson and seconded by SallyAnne Bauer to approve the above application from Killingworth Horseshoe League. Motion passed unanimously.
- Application from H-K Boys Lacrosse Club for the use of upper Sheldon Field, both parking areas and the pavilion on Sunday, 6/5/11 or 6/12/11, 2:00PM to dusk, for end of season celebration.
The group discussed this application’s potential conflict with existing field assignments.
*A motion was made by Rob Grasso and seconded by Bill Silas to approve the above application from H-K Boys Lacrosse Club provided there is no conflict. Motion passed unanimously.
- Application received from Lori Marriot, of Shoreline Focus on Fitness, for the use of Sheldon Park from 6:30AM to 8:30AM from 7/11 through 8/11. Discussion followed regarding the deposit check received with the application and the commission agreed to return the check.
*A motion was made by Rob Grasso and seconded by Glenn Johnson to approve the application received from Lori Marriot, of Shoreline Focus on Fitness, for the use of Sheldon Park once proof of insurance is received. Motion passed unanimously.

5. Treasurer’s Report
Treasurer Bill Silas reported that the fiscal year should end with approximately $10,000 remaining in the 2010-2011 budget, as well as about $3,000 in the Wettish Development Fund. Discussion followed regarding remaining expenses, including Eric Auer’s outline to begin maintenance at the KRC. He had recommended testing the soil and cutting the grass once, then lightly coring and lime/fertilizing as needed based on the test results. Eric is getting quotes. The group also discussed the drainage issue at Rocco and a backstop canopy for Rocco.

6. Old Business
a. Parks and Field Maintenance/Evaluations
The commission reviewed progress on the issues identified on the Facilities Assessment Sheets:
• Rob stated that the painting at Sheldon Field should be done this weekend.
• Dan discussed Cathy Iino’s request to have recycling receptacles at each town park. He will contact All-Ways for a price quote.
• Bill stated that the new stop sign for Sheldon park is in his car and will be installed, but the flag has not yet been ordered.
• SallyAnne questioned unlocking the gate at Bethke Field because volunteers cannot get in to rake,… and was informed Walter Adametz will open it. Walter is also getting new keys/locks for all the gates.
• Bill and SallyAnne discussed the water tank for Rocco, and it was decided to order another manufacturer’s tank with the same specs. Bill will deliver it to Rocco by next week.
• Bill stated that the gate for the back of Bethke has been delivered and now an installer must be hired.
• Scot will deliver the Kiosk to Rocco.
b. Killingworth Recreation Park (KRP) Development
• Phase I
- Drainage - Glenn and Dan reported that they went to P&Z to discuss the handicapped overlook areas and were presented with a letter from Nathan Jacobson & Associates, the Town Engineers, stating that the commission must find an alternate location for the discharge of storm water. The commission discussed options, including easements through neighboring properties, noting not all neighbors were open to the idea. Alternate solutions were also discussed and it was noted that the town engineer’s proposal would be extremely costly. The group also noted that the drainage issues on the street pre-date the development of the facility and noted that the issues noticeably improved with the development of the site. The commission noted that the only viable option is if the town completes master plan for drainage along the street and the facility can tie into that plan. Detailed discussion of options followed outlining the drainage issues on Parker Hill Road for years prior to the project. It was noted that a drainage study could take six months.
- Field Maintenance – discussed with Treasurer’s Report earlier in the meeting
- Signage – the commission discussed a sign for the front of the KRP similar to those at the town’s other parks to mark the entrance for those not familiar with the facility.
*A motion was made by Rob Grasso and seconded by SallyAnne Bauer to authorize up to $1,500 to purchase a sign to mark the location of the Killingworth Recreation Park. Motion passed unanimously.
• Phase II - The P&Z commission stated that they would not consider any part of Phase II until all of Phase I’s issues, including drainage, have been resolved. The group agreed that they should now focus on the Sheldon Re-design project.
c. Sheldon Park Re-Design
The group discussed a design review of Sheldon noting once the concept is decided they can proceed. Discussion of conceptual plans followed, noting that user groups are represented in the commission membership. The commission then set the date of Monday, May 23, 2011 at 8:00PM for a Special Meeting to discuss the Sheldon Park re-design.

7. New Business
Glenn met with the Men’s Softball League. The group needs a key to the storage shed so their equipment will not be stolen, as it had been in the past.
Bill noted that the commission owns a 48” John Deere tractor which is stored at Sheldon field. Since this tractor is not being used, the commission discussed options of selling it to purchase a 3-wheeler to drag the fields, or moving it to the KRP for maintenance and possibly offering community service hours for mowing. The group agreed to discuss options at the next regular meeting.

8. Adjournment
*A motion was made by Bill Silas and seconded by Glenn Johnson to adjourn the meeting at 9:40PM. Motion passed unanimously.

Regular Meeting April 11, 2011

2011-04-11T09:30:00.001-04:00

Killingworth Park and Recreation Commission
Regular Meeting April 11, 2011

The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, April 11, 2011, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Rob Grasso
Sallyanne Bauer
Glenn Johnson
Scot Thomas
Absent: Bill Silas

1. Chairman Dan Colonia called the meeting to order at 8:06 PM.

2. Minutes of: Special Meeting held March 12, 2011
Regular Meeting held March 14, 2011
*A motion was made by Rob Grasso and seconded by Glenn Johnson to accept the minutes of the March 12, 2011 and March 14, 2011 meetings as written. Motion passed unanimously.

3. Visitors present: John Figurelli and Eric Fisher, KYL
Eric, Cherie and John Toman

4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from CL&P in the amount of 38.50
second bill from CL&P in the amount of 38.50
third bill from CL&P in the amount of 39.15
fourth bill from CL&P in the amount of 38.62
*A motion was made by Scot Thomas and seconded by SallyAnne Bauer to authorize payment of the above CL&P bills. Motion passed unanimously.
bill from Dawn Mooney, recording secretary, for
February and March, in the amount of 106.56
*A motion was made by Glenn Johnson and seconded by Scot Thomas to authorize payment of the recording secretary’s bill. Motion passed unanimously.
bill from Todd Woodhouse for bridge railings and bench repair at
Sheldon Field, in the amount of 250.00
*A motion was made by Rob Grasso and seconded by Scot Thomas to authorize payment of the above bill. Motion passed unanimously.
bill to print 200 fishing derby fliers at Staples in the amount of 19.08
*A motion was made by Glenn Johnson and seconded by Scot Thomas to authorize payment of the bill for 200 fliers. Motion passed unanimously.
bill from Roger Nemergut Consulting for 11 copies of Wettish
Phase II site plans, in the amount of 192.39
*A motion was made by Scot Thomas and seconded by Glenn Johnson to authorize payment of the above bill from the Wettish Property Development account. Motion passed unanimously.
bill for fishing derby tackle and prizes in the amount of 463.72
*A motion was made by Rob Grasso and seconded by Scot Thomas to authorize payment of the above bill. Motion passed unanimously.
c. The following applications were received:
Application from HK Rec Dept. for the use of upper Sheldon Field, from 7/8/11 to 8/2/11, Tues. 5:30 to 7:30PM, for UK International Soccer Camp.
The group discussed this application’s potential conflict with existing field assignments, and KYL agreed to give up use of upper Sheldon on Tuesdays after 7/8/11, if necessary.
*A motion was made by Rob Grasso and seconded by Scot Thomas to approve the above application from the HK Rec Dept. Motion passed unanimously.

5. Treasurer’s Report
Treasurer Bill Silas was absent.

6. Old Business
a. Parks and Field Maintenance/Evaluations
The commission reviewed progress on the issues identified on the Facilities Assessment Sheets:
• Sheldon Field – The fence toppers have been ordered and SallyAnne noted that there is a roll of what appeared to be new green fence topper at the highway garage. Dan noted that he will check with Bill regarding the fence toppers, the clay and soil for all the fields that he was ordering and the quotes he was getting for rolling and weeding.
*A motion was made by SallyAnne Bauer and seconded by Glenn Johnson to authorize up to $1,500 to remove crabgrass from lower Sheldon infield and roll. Motion passed unanimously.
The commission discussed having clay and dirt available for user groups to fill holes in the fields when necessary and Dan ensured that the materials would be there. Dan will also contact Walter Adametz to replace the missing lock if Bill has not done so.
• Rocco Field – The group noted that Bill was ordering the water tank and benches. Scot discussed the two quotes he received to repair/replace the backstop poles and fencing and extend the mesh down the first base line, noting the importance of resolving this safety issue quickly. Glenn then discussed the quote of $3000 to 4000.00 he received from Venuti Enterprises replace the existing dry well and add another with connecting pipe and grates and a provision for a sump pump to resolve the drainage issue. The group noted that drainage was a bigger issue in the fall and could be resolved with next year’s budget.
*A motion was made by Rob Grasso and seconded by SallyAnne Bauer to authorize up to $5,200 to repair/replace poles and install new fence/mesh on upper backstop and above fencing on first base line, pending verification of funding availability. Motion passed unanimously.
Scot stated he would move the kiosk to Rocco Field and John Figurelli suggested it be put in the concession stand for security until KYL can install it.
• Bethke Field – Dan suggested that the commission hire a professional to install the gate. John Figurelli noted that the gate is chained and locked prohibiting volunteers from raking and filling holes. Dan stated he would have it unlocked and get the needed materials delivered.
b. Killingworth Recreation Park (KRP) Development
• Phase I – Glenn stated that he has spoken to the irrigation contractor who is eager to resolve the issue, wanting to open the system, after the last chance of frost. Glenn added that Eric Auer will be present as well. Dan stated he noticed many pebbles on the field and Glenn stated that he believed when the grass fully comes in it will not be an issue. The group discussed a barrier for the retention pond. Dan discussed the need for a one-year maintenance contract for KRP only and the need to send the bid package out quickly. Glenn noted that he already has the front-end and Dan has Eric’s outline of duties to include (a copy of which is attached to these minutes) asking the members for their input. Dan explained that the package should be set up to allow for contractor flexibility adding that Eric suggested a soil test be done and , if necessary, the fields be fertilized if the bid process takes more time than expected. Dan further noted that Bill is handling maintenance of the existing fields. SallyAnne questioned how the $22,000 figure in the budget was derived and the group discussed procedure.
• Phase II – Glenn reported that he submitted the Phase II plans to P&Z and Cathie Jefferson responded that P&Z will not consider the application until all of the building inspector’s handicapped accessibility issues with Phase I are resolved. Glenn added that he sent the resolution plans to the building office in October 2010 but has received no response. He went on to say the handicapped striping in the parking lot was done (a $5,000 change order) and there is $5,000 capital included in the 2011-2012 budget to resolve the remaining issues. Dan added that P&Z suggested Glenn submit all plans on paper and not in email format. Discussion followed noting the plan will be brought to P&Z’s meeting on 4/19.
Dan explained that he had attended a KLY meeting to discuss the commission’s goals for Wettish Phase II and Sheldon, the timeline and the approval process with P&Z and Inland Wetlands. John Figurelli explained that KYL has very few little league fields and no softball game fields, noting that if the middle school closed their fields again this year KYL would be unable to operate. John presented a plan from KYL (a copy of which is attached to these minutes) suggesting the commission build the proposed infrastructure for Phase II but temporarily cut 2 skinned infields at the site, until the Sheldon re-design is complete. Then when Sheldon is open, reseed and cut a new infield for the Phase II regulation-sized field. John further explained that this neither significantly changes the plan nor increases the cost of the project, but better meets KYL’s needs and he believes KYL’s membership would support it. Glenn gave support to the plan and discussion of options and maintenance followed. Dan explained that the commission must get P&Z’s approval for the plans first.
c. Sheldon Park Re-Design
Nothing new was discussed.

7. New Business
Eric Toman was present to discuss with the group his proposed Eagle Scout project. Dan explained that Eric volunteered to do his Eagle Scout project at the KRP so he met Eric at the park last weekend to discuss the commission’s plans for a barrier to protect the fields. Eric introduced himself and explained that he would like to use a 3-rail fence, showing an example, and stated that is he raises extra funds he would also like to do some plantings. Dan explained that Glenn Johnson and Eric Auer will mentor him on this project. Eric stated that he received preliminary approval for the project. The commission discussed the fence, noting it would serve as a visual barrier, keeping horses and pets off the fields, preventing motor vehicle from entering the fields. John Figurelli suggested that there be an opening large enough for emergency vehicles and Eric added that a gate would also be a good idea. Eric questioned the irrigation lines and wiring and Glenn assured him he would work through that aspect with him. Eric added that he will bring his final plan to another meeting.

8. Adjournment
*A motion was made by Glenn Johnson and seconded by Scot Thomas to adjourn the meeting at 9:58 PM. Motion passed unanimously.

Regular Meeting March 14, 2011

2011-03-14T09:29:00.001-04:00

Killingworth Park and Recreation Commission
Regular Meeting March 14, 2011

The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, March 14, 2011, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Rob Grasso
Sallyanne Bauer
Glenn Johnson
Bill Silas
Scot Thomas
Absent: Dan Colonia

1. Vice-Chairman Scot Thomas called the meeting to order at 8:07 PM.

2. Minutes of: Special Meeting held February 17, 2011
*A motion was made by Glenn Johnson and seconded by Bill Silas to accept the minutes of the February 17, 2011 meetings as written. Rob Grasso abstained. Motion passed.

3. There were no visitors present.

4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from Roger Nemergut Consulting, for finalized site plans, in the amount of 765.00
bill from Scoville Landscaping, dated Oct. 10, to roll Rocco field,
in the amount of 400.00
bill from recording secretary Dawn Mooney, for Dec. and Jan.,
in the amount of 66.60
*A motion was made by Glenn Johnson and seconded by Bill Silas to authorize payment of the above bills. Motion passed unanimously.
Scot informed the group that the CL&P bills approved last month were in the amounts of $38.50, $38.77 and $39.29.

c. The following applications were received:
Application from HK Rec Dept. for the use of upper Sheldon Field, 7/5/11 to 8/2/11, Tues. til dusk, for Summer Soccer Fun.
The commission tabled this application until the next meeting in April.

5. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 38,413.42
Expenses 737.55
Ending balance $ 37,675.87 (approx. 25.2% of budget)
*A motion was made by Glenn Johnson and seconded by Rob Grasso to accept the above Treasurer’s Report. Motion passed unanimously.
New commission member SallyAnne Bauer questioned the budget process and detailed discussion followed. Bill explained that in previous years, the commission’s budget was much smaller, but with the addition of the Killingworth Recreation Park and the assumption of field maintenance responsibilities, the budget has now increased. The group also discussed the decision-making process and the timing of expenditures. Discussion of the tractor in the storage shed at Sheldon Field followed. Bill explained that the town owns the John Deere tractor and the group discussed its need to rake the fields at Sheldon and this tractor’s possible uses. Scot indicated that he or Dan would investigate this further.

6. Old Business
a. Parks and Field Maintenance/Evaluations
The commission discussed the Facilities Assessment Sheets that Dan completed after the field walk-throughs (a copy of which is attached to these minutes).
• Sheldon Field – The commission noted the need for a new flag and discussed the green backstop area stating there is no need for base paths because the area is used by lacrosse and soccer.
*A motion was made by Bill Silas and seconded by SallyAnne Bauer to purchase a new American flag for Sheldon Field. Motion passed unanimously.
Rob stated that he is coordinating a group of high school students to clean up the park (branches and trash) and paint the backstop, benches, picnic tables,… to get community service hours. Bill will get price quotes for rolling specific areas vs. rolling the entire upper field after the ground dries but before the season starts, as well as prices for aerating and/or seeding, stone for the parking lots and top soil. He added he will contact Walter Adametz for a keyed padlock to secure the back gate, will purchase a new stop sign and investigate chains for the swings and a new spring for the broken rocking animal.
*A motion was made by Glenn Johnson and seconded by SallyAnne Bauer to purchase a new stop sign for Sheldon Field. Motion passed unanimously.
The group discussed the need for new fence topper and discussed matching the existing yellow color where necessary, but using green when not contiguous.
*A motion was made by Bill Silas and seconded by Rob Grasso to purchase two 100’ rolls of fence topper, color to be determined, up to $300.00. Motion passed unanimously.
Scot said he will repair the benches and is investigating new rails for the bridge on the pond. The commission also discussed the use of upper field (baseball, lacrosse and soccer) and whether to cut back the grass at second base, but decided to table further discussion until the next meeting. Bill noted that he will investigate removing crabgrass and rolling lower field.
• Rocco Field – Rob questioned if Rocco field had been rolled or aerated in the fall and Bill answered that it was not aerated but had been rolled by Schumack Construction who was sub-contracted by Scoville Landscaping. The group discussed what appeared to be frost heaves in the outfield noting it should be rolled. Bill added that he will get prices for top soil and stone dust for dugouts and batting cage. Scot stated that he will get prices to repair or replace the backstop pole and will investigate mesh/net to be installed at the same time. Scot and Bill discussed their plans to install the new kiosk on the side of the storage shed. The group then discussed the need to repair or replace the benches in the dugouts and wood vs. aluminum was discussed.
*A motion was made by Glenn Johnson and seconded by SallyAnne Bauer to approve up to $1000 to purchase two portable aluminum benches for the dugouts at Rocco Field. Motion passed unanimously.
The committee went on to discuss the water tank that KYL requested and SallyAnne presented last year’s price quote. SallyAnne also noted that KYL will repair the nails coming through the roofs of the dugouts.
*A motion was made by Glenn Johnson and seconded by Bill Silas to approve up to $400 to purchase a water tank for KYL use to water the infield at Rocco Field. Motion passed unanimously.
Glenn then discussed the drainage issue at Rocco stating that the optimal permanent solution, a trench through the outfield, would cost approximately $5000. Bill noted that there is already a dry well in the flooded area and offered to show the members it’s location. The group discussed possible solutions including cleaning and re-covering it, installing a pump and using a temporary pump. Glenn offered to investigate the options for the next meeting.
• Bethke Field – Bill stated that he will get quotes for top soil, will check on bench end caps and added that the new gate is in the town garage awaiting installation. Scot offered to investigate the fence end caps.
b. Killingworth Recreation Park (KRP) Development
• Phase I – Glenn stated that he is still trying to resolve the irrigation issue. He also noted that he has written a letter of final completion and submitted it to the town.
• Phase II – Glenn reported that he submitted the P&Z and IWWC applications for final approval and prepared a project narrative for P&Z (a copy of which is attached to these minutes). He added that they had also requested an archeological study and the commission discussed whether such a study was conducted for Phase I.
c. Sheldon Park Re-Design
Glenn presented three conceptual designs for Sheldon Park and the group discussed and compared the options, comparing the pin-wheel layout with the others and noting the need for a pavilion at one of the town’s parks.

7. New Business
• Park Maintenance Contract – Bill and Scot stated that Eric Auer had given Dan a list of items to include in the maintenance contract adding that he suggested bidding the 3 existing field maintenance in one contract and a separate contract for the KRP maintenance. The group also discussed duration of contract and decided to table further discussion until the next meeting..
• Election of Secretary - The commission discussed the Secretary vacancy created by Susan Dean’s resignation and SallyAnne agreed to serve as Secretary.
*A motion was made by Glenn Johnson and seconded by Rob Grasso to approve nomination of SallyAnne Bauer to fill the Secretary vacancy created by Susan Dean’s resignation. Motion passed unanimously.

8. Adjournment
*A motion was made by Bill Silas and seconded by Glenn Johnson to adjourn the meeting at 9:52 PM. Motion passed unanimously.

Special Meeting February 14, 2011

2011-02-14T09:51:00.001-05:00

Killingworth Park and Recreation Commission
Special Meeting February 14, 2011

The Killingworth Park and Recreation Commission held a Special Meeting on Thursday, February 17, 2011, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Sallyanne Bauer
Glenn Johnson
Bill Silas
Scot Thomas
Absent: Rob Grasso

1. Chairman Dan Colonia called the meeting to order at 8:06 PM.

2. Minutes of: Regular Meeting held January 10, 2011
*A motion was made by Glenn Johnson and seconded by Scot Thomas to accept the minutes of the January 10, 2011 meetings as written. Bill Silas abstained. Motion passed.

3. Visitors present: Bill Burley, HK Youth Lacrosse
Jim Duffield, HK Soccer Club

4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from Roger Nemergut Consulting, for finalized site plans, in the amount of 765.00
bill from Scoville Landscaping, dated Oct. 10, to roll Rocco field,
in the amount of 400.00
bill from recording secretary Dawn Mooney, for Dec. and Jan.,
in the amount of 66.60
*A motion was made by Glenn Johnson and seconded by Bill Silas to authorize payment of the above bills. Motion passed unanimously.
The commission then discussed the regular monthly CL&P bills, noting that the actual bills were in the Finance Director’s office and were not available.
*A motion was made by Scot Thomas and seconded by Bill Silas to authorize payment of three CL&P bills for Sheldon Park up to $45.00 each and one CL&P bill for the Killingworth Recreation Park not to exceed $60.00. Motion passed unanimously.
c. The following applications were received:
• Application from KYL for the use of Bethke Field, 4/1/11 to 7/15/11, Mon– Fri 4:30PM to dusk, Sat and Sun 9:00AM to dusk, for softball practices.
• Application from KYL for the use of Rocco Field, 4/1/11 to 7/15/11, Mon– Fri 4:30PM to dusk, Sat and Sun 9:00AM to dusk, for baseball practices and games.
• Application from KYL for the use of lower Sheldon Field, 4/1/11 to 7/15/11, Mon– Fri 4:30PM to dusk for baseball practices and games.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the above applications for KLY’s use of lower Sheldon Field, Bethke Field and Rocco Field as requested. Motion passed unanimously.
• Application from KYL for the use of upper Sheldon Field, 4/1/11 to 7/15/11, Mon– Fri 4:30PM to dusk, Sat 9:00AM to 3:00PM, for baseball practices and games.
• Application from HK Youth Lacrosse for the use of upper Sheldon and green backstop fields 4/1/11 to 6/20/11, Tues and Fri 4:30PM to dusk, every other Sat 3:00PM to dusk and Sun alternating 9:00AM – 3:00PM or 3:00PM to dusk, for practices and games.
• Application from HK Soccer Club for the use of upper Sheldon Field 4/1/11 to 6/18/11, Wed 4:30PM to dusk, every other Sat 3:00PM to dusk and Sun alternating 9:00AM – 3:00PM or 3:00PM to dusk, and lower Sheldon Field Sun. 1 to dusk, for practices and games.
Discussion of scheduling followed to best accommodate the needs of each user-group, noting that an application from the Men’s Softball League for Mon. 5:00PM to dusk will also be submitted. Dan reiterated that the user groups must work together to coordinate and share “unused” field time and Bill suggested building in ½ hour between user groups on weekends to accommodate parking lot traffic. The following schedule for the use of upper Sheldon Field was proposed:
KYL- Tues and Thurs, 4:30PM to dusk, and Sat 9:00AM to 2:30PM
HK Soccer Club – Weds, 4:30PM to dusk, Sat 3:00PM to dusk every other week and Sun alternating 9:00AM to 2:30PM/3:00PM to dusk
HK Youth Lacrosse – Fri, 4:30PM to dusk, and Sat 3:00PM to dusk every other week and Sun alternating 9:00AM to 2:30PM/3:00PM to dusk
Men’s Softball – Mon, 4:30PM to dusk
The following schedule for the use of lower Sheldon Field was proposed:
KYL- Sat and Sun 9:00AM to 12:30PM
HK Soccer Club –Sat and Sun 1:00PM to dusk
*A motion was made by Scot Thomas and seconded by Sallyanne Bauer to approve the above schedule for use by KLY, HK Soccer and HK Youth Lacrosse of upper and lower Sheldon Field. Motion passed unanimously.
The following schedule for the use of the green backstop area at Sheldon Field was proposed:
KYL- Weds and Thurs 4:30 PM to dusk and Sat 9:00AM to 2:30PM
HK Soccer Club –Tues and Fri 4:30PM to dusk
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve the above schedule for use by KLY and HK Youth Lacrosse of the green backstop area at Sheldon Field. Motion passed unanimously.

5. Treasurer’s Report
Treasurer Bill Silas stated he had not received the Finance Director’s report and will review and report on it at next month’s meeting. Bill distributed copies of the proposed $55,450.00 budget he submitted and summarized the $5,450.00 increase, noting that gatekeeper and recording clerk salaries, C L & P, fishing derby and port-o-potty expenses increased slightly, and gasoline expense decreased compared to the current budget. He also noted a capitol expense of $15,000.00 for the handicapped viewing areas and handrails at the Killingworth Recreation Complex. Sallyanne questioned the method of funding improvements at Rocco Field and the group discussed the budget, timing and needs assessment processes.

6. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon, Rocco and Bethke Fields - parks are closed, nothing to discuss.
• The commission scheduled the annual walk-through of the town’s fields for Saturday, March 12 at 8:00 AM (weather permitting) to meet at Sheldon Park (then continue to Rocco and Bethke Fields). It was noted that these walk-throughs are occurring later than previous years because of this year’s constant snow cover.
b. Killingworth Recreation Park (f/k/a Wettish Property) Development
• Phase I – Glenn noted that field construction is complete, and added that the irrigation final payment of approximately $6,000.00 is still being withheld since the contractor is not responding to commission’s calls. Dan suggested that the commission involve First Selectwoman Cathy Iino if the contractor does not respond soon.
• Phase II – Glenn reported that he and Dan met with the Inland Wetlands and Municipal Land Use agencies noting they have finished their review of the plans. He will now complete the necessary forms for approval by the Planning & Zoning and Inland Wetlands Commissions.
c. Sheldon Park Re-Design
Glenn stated that the survey is ready and Roger Nemergut is now waiting for Park & Rec’s input. Dan noted that this should be discussed at the next meeting since the process could be lengthy and involve user groups.

7. Fishing Derby – Dan stated that Ron Imbriglio contacted him and will again organize the annual Fishing Derby with a budget of $1000.00 for fish and prizes.

8. The group discussed Susan Dean’s resignation expressing gratitude for her many years of service, dedicating her time and energy to the town’s recreational facilities. They praised her involvement with town agencies, noting that she currently serves as Chair of the Conservation Commission and as a member of the Board of Education, and wished her success in her current and future endeavors. Dan noted that Susan had served as the commission’s secretary, keeping files and maintaining the field usage schedule. The group discussed Sallyanne assuming that role and she agreed to prepare the 2011 field usage schedule.

9. Adjournment
*A motion was made by Glenn Johnson and seconded by Scot Thomas to adjourn the meeting at 9:06PM. Motion passed unanimously.

Regular Meeting January 10 , 2011

2011-01-10T17:17:00.000-05:00

Killingworth Park and Recreation Commission
Regular Meeting January 10, 2011

The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, January 10, 2011, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Sallyanne Bauer
Glenn Johnson
Scot Thomas

Absent: Susan Dean
Rob Grasso
Bill Silas

1. Chairman Dan Colonia called the meeting to order at 8:15 PM.

2. Minutes of: Regular Meeting held December 13, 2010
*A motion was made by Glenn Johnson and seconded by Scot Thomas to accept the minutes of the December 13, 2011 meetings as written. Motion passed.

3. No visitors were present.

4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
bill from Anthony Carri, for 11 days in Dec., in the amount of 99.00
bill from Olsen Sanitation, for burned port-o-pottie at Bethke Field,
in the amount of 400.00
*A motion was made by Glenn Johnson and seconded by Scot Thomas to authorize payment of the above bills. Motion passed unanimously.
c. No new applications were received.

5. Treasurer’s Report
In treasurer Bill Silas’ absence Dan noted that with as of 12/30/10 approximately 22% of the annual budget has been expended. Dan reviewed the latest financial report with the group.

6. Old Business
a. Parks and Field Maintenance/Evaluations
Since Killingworth’s parks are closed, there was nothing to discuss.
b. Killingworth Recreational Park (f/k/a Wettish Property) Development
• Phase I – Glenn noted that with field construction complete, the construction contract has been closed out. He further stated that he is working with the irrigation contractor to resolve the coverage issue, explaining that the plans were modified to improve coverage, but the original design installed in error. Eric Auer has sent a registered letter to the contractor, but there has been no response to date.
Glenn also mentioned that progress has been made on the drainage issue, with the property owner willing to give the town an easement for drainage over property and the town will cover the cost.
• Phase II – Glenn reported that he met with Roger Nemergut regarding the final plan for Phase II and added that it is ready to go to the Planning & Zoning (P&Z), Municipal Land Use (MLU) and Inland Wetlands and Watercourses Commissions (IWWC). Glenn plans to take the plan to IWWC on January 21 for first approvals. Dan noted that since the plan disturbs no wetlands and barely touches the buffer area, approval should not be a problem. He also stated that since MLU has already seen the conceptual plan, and P&Z’s issue with stone walls has been alleviated, these agencies should not take issue either.
Glenn added that the cost estimate is currently $357,000 and Dan stated that he spoke with Cathy Iino about the cost noting that the commission has planned that $150,000 of the STEAP Grant be allocated to this project. Dan also explained that unless the project goes to bid the actual cost, which may be significantly lower than this estimate, cannot be determined. At that point, costs could be further lowered if necessary by eliminating items from the project (ie – fences, landscaping,…) Dan hopes to go to the Board of Selectmen in March and go out to bid in April. The front end of the bid document will not change from Phase I, and Glenn will prepare the specs at no cost to the town. Dan hopes go to town vote this spring, begin construction in summer and plant in the fall. Glenn guessed that construction would last approximately 2 months, and the group agreed that the timing of the project may allow for lower cost. Sallyanne questioned if the commission would like KYL to attend the P&Z, MLU and IWWC meetings and Dan explained that KYL’s help will be needed later in the approval process, especially when the plan goes to town vote.
• Glenn stated he also discussed Sheldon Park with Roger Nemergut. The commission then discussed the re-design, including features to include, options for field orientation and location, parking issues, … Dan suggested that the group develop a list of priorities and discussion and list development, in order of importance, followed:
1. Improved parking for safety reasons
2. Softball field (1)
3. Little League fields (2)
4. Horseshoe pits
5. Playground
6. Pavilion
7. Irrigation system
8. Tennis courts (2)
9. Basketball court (1)
10. Concession stand
11. Flat concrete/paved area
12. Dugouts
Dan explained that decisions of priority of features must be made if costs need to be reduced later in the process, and he suggested taking more time to debate and to determine the optimal design for Sheldon Park. Dan added that sport-specific items, such as scoreboards, could be provided by user groups. Scot brought up infrastructure , such as maintaining the well, water fountain and optimizing electric service. Dan presented 2 proposals from Roger Nemergut Consulting:
-Proposal to provide conceptual plans for Sheldon Park $5,000.00
-Proposal to provide final site plans for Sheldon Park $5,000.00
*A motion was made by Scot Thomas and seconded by Glenn Johnson to accept the proposal from Roger Nemergut Consulting to provide conceptual plans for Sheldon Park. Motion passed unanimously.

7. New business –
Dan suggested several Eagle Scout projects to benefit the town’s parks, including:
• Trail heads/kiosks at the Killingworth Recreational Park (KRP)
• Split-rail fence to protect the fields at the KRP
• Replace bridge over pond at Sheldon Field
• Construct handicapped platforms/viewing areas at KRP

8. Adjournment
*A motion was made by Glenn Johnson and seconded by Sallyanne Bauer to adjourn the meeting at 9:35 PM. Motion passed unanimously.

Regular Meeting December 13, 2010

2010-12-13T09:58:00.000-05:00

Killingworth Park and Recreation Commission
Regular Meeting December 13, 2010

The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, December 13, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean (arrived at 8:09)
Rob Grasso
Glenn Johnson (arrived at 8:12)
Bill Silas
Scot Thomas

1. Chairman Dan Colonia called the meeting to order at 8:06 PM.

2. Minutes of: Regular Meeting held November 8, 2010
*A motion was made by Rob Grasso and seconded by Bill Silas to accept the minutes of the November 8, 2010 meetings as written. Scot Thomas abstained. Motion passed.

3. Visitors present: SallyAnne Bauer, KYL Treasurer and Park & Rec Nominee
4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from CL&P in the amount of 58.23
second bill from CL&P in the amount of 39.37
third bill from CL&P in the amount of 39.52
forth bill from CL&P in the amount of 39.79
*A motion was made by Glenn Johnson and seconded by Susan Dean to authorize payment of the above CL&P bills. Motion passed unanimously.
bill from Anthony Carri, for Nov., in the amount of 270.00
bill from Olsen Sanitation in the amount of 146.00
bill from recording secretary Dawn Mooney, for Oct. and Nov.,
in the amount of 63.27
bill from All-Ways Dumpsters Inc. , including pick-up of trash
and mattress dumped in field, in the amount of 283.75
*A motion was made by Scot Thomas and seconded by Bill Silas to authorize payment of the above bills. Motion passed unanimously.

bill from Scoville Landscaping, for Oct. to mow, trim and leaf care
at Bethke, Rocco and Sheldon in the amount of 1625.00
bill from Scoville Landscaping, for Nov. to mow Rocco and leaf care
at Bethke, Rocco and Sheldon in the amount of 735.00
*A motion was made by Bill Silas and seconded by Scot Thomas to authorize payment of the Scoville Landscaping bills. Motion passed unanimously.
bill from VIP Supply Inc. for PVC parts for Eric, to come out of
field maintenance funds, in the amount of 140.00
bill from Solar Electric Inc for shed move, to come out of Wettish
Development funds, in the amount of 595.00
*A motion was made by Susan Dean and seconded by Glenn Johnson to authorize payment of the above bills from the designated funds. Motion passed unanimously.
Dan explained that there are still outstanding bills from Winterberry Irrigation and Glenn agreed that they should be held until additional information is available. Glenn stated that funds are owed to Winterberry, but not the $9000 amount billed.
c. No new applications were received.

6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 44,530.05
Expenses 2,137.50
Ending balance $ 42,392.55 (approx. 16% of budget)
Bill reported that he is still working on the budget and asked if the group was aware of any additional capital expenses. Dan reiterated that fencing should be included, and he informed the group that a boy scout had expressed interest in either building fencing or a kiosk as his Eagle Scout project. Dan agreed to match whatever funds the scout raised to provide funding for the fencing project. Bill suggested re-building the bridge at the pond at Sheldon Field as another potential Eagle Scout project.

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – dugout roofs were discussed again, noting whether to repair or replace is dependent upon the Board of Selectmen’s approval of Wettish Phase II and the Sheldon re-design.
• Rocco – nothing additional to discuss.
• Bethke – nothing additional to discuss.
• KRP – Scot stated that at least one of the trails had eroded significantly making it dangerous, and the commission discussed the issue of maintaining the trails.
b. Wettish Property Development
• Construction Progress –Glenn stated that the athletic fields at the Killingworth Recreational Park are 100% complete with nothing remaining on the punch list after the walk-through. The handicapped parking areas cost approximately $5000 and the additional gravel for the parking lot cost about $18,000. He went on to say he is satisfied with the final product and has written a letter to allow the contractor to get their bond returned. Glenn added that the project is just under budget. Bill and Glenn then discussed the outstanding items on Dick Leighton’s list, noting that the handrail and additional viewing pads could be capital items in next year’s budget. Dan added that these items were never mentioned until the project was complete and were not included in the original plans approved by the town. He stated he would discuss them at a meeting with First Selectwoman Cathy Iino.
• Irrigation – Glenn noted that the irrigation system is also 100% complete and he is very happy with the final product. The only outstanding item is the coverage issue addressed at the last meeting and the outstanding bills discussed earlier in this meeting.
• Change Orders – No new change orders were discussed.
• Phase II – Glenn presented the final plan for Phase II noting it is ready to go out to bid after Planning & Zoning and Municipal Land Use approval. He also presented an updated cost estimate (a copy of which is attached to these minutes) which is $100,000 lower than his last estimate. Dan noted that $150,000 of this cost would be funded by the STEAP Grant, and further stated that he would bring this to Cathy Iino as well. It was noted that the plan does not include irrigation, but does include handicapped parking, a well, electrical service and fencing. Fencing costs were then discussed and Glenn stated that backstops and gates are not included in the fencing costs. Areas to be blasted and costs, and handicapped access were also discussed. The group then discussed possible areas to further cut costs including fencing, stone walls and landscaping, noting that the stone walls are extremely costly.

8. New business –
• Dan stated that he will be meeting with Cathy Iino for two reasons. First, to discuss Wettish Phase II and get assurances that the Board of Selectmen would support the plan and help get it approved. Dan stressed that the baseball field is certainly needed and noted actual costs will not be known until the project goes out to bid. Second, Dan wants to discuss the HK Recreation Authority budget with Cathy, since he is its new Chairman.
• Susan informed the group that she had attended the earlier Board of Selectmen’s meeting to discuss the trails at the Killingworth Recreational Park. Dan explained that he had called to Cathy’s attention the fact that the town ordinance regarding managing town parks must be amended to include the new park. In addition, the ordinance allows the commission to designate areas in parks where animals would be allowed.
• SallyAnne questioned the commission about re-writing the regulations regarding sponsorship signs at athletic fields. The group informed her that this commission was not currently working on that project and suggested that the Planning & Zoning or Municipal Land Use commissions might be doing do. The group then discussed prior efforts to allow such signs and noted that the commission has not and would not oppose sponsorship signs.

9. Adjournment
*A motion was made by Bill Silas and seconded by Scot Thomas to adjourn the meeting at 9:04 PM. Motion passed unanimously.

2010 Meeting Schedule

2010-12-08T06:39:00.000-05:00

The Killingworth Park and Recreation Commission will hold regular monthly meetings on the second Monday of each month at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut, unless otherwise noted, as follows:

January 11, 2010
February 8, 2010
March 8, 2010
April 12, 2010
May 10, 2010
June 14, 2010
July 12, 2010
August 9, 2010
September 13, 2010
October 4, 2010 (1st Mon. due to holiday)
November 8, 2010
December 13, 2010

Regular Meeting October 4 , 2010

2010-10-04T10:44:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting October 4, 2010

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, October 4, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean
Rob Grasso
Scot Thomas
Absent: Glenn Johnson
Bill Silas

Chairman Dan Colonia called the meeting to order at 8:21 PM.

2. The Pledge of Allegiance was not recited because there was no flag in the room.

3. Minutes of: Regular Meeting held August 9, 2010
Special Meeting held August 14, 2010
Regular Meeting held September 13, 2010
*A motion was made by Susan Dean and seconded by Rob Grasso to accept the minutes of the August 9, 2010 and August 14, 2010 meetings as written. Motion passed unanimously.
*A motion was made by Rob Grasso and seconded by Scot Thomas to accept the minutes of the September 13, 2009 meetings as written. Motion passed unanimously.

4. Visitors present: SallyAnne Bauer, KYL Treasurer
SallyAnne Bauer presented KYL’s wish-list for park maintenance and upgrades (a copy of which is attached to these minutes.) Detailed discussion followed regarding the items listed and the commission’s responsibilities. Dan explained that the Park & Recreation Commission provides maintenance and the necessary materials (with user group volunteers spreading them) and the individual user groups are responsible for equipment and sport-specific needs such as scoreboards, lining fields, and so on. The entire group agreed that both organizations must work together to accomplish each organization’s goals. They group then discussed the upcoming Sheldon Park re-design, with respect to project financing, timing and the commission’s goals, mainly the issue of parking vs. field size for optimal use of the space.

5. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
(The following 3 bills are from Eric Auer’s installation of well filter and connections for irrigation system)
Bill for PVC pipe, glue, couplings and primers 103.20
bill for pump relay switch 66.17
bill for bushings, turf product connections (out of Eric’s pocket) 364.96
bill from Superior Rental, for generator rental through 9/14, in
the amount of 1776.00
bill from Thomas Keegan & Sons, for clay delivered 9/14, in
the amount of 1766.70
bill from Olsen Sanitation in the amount of 219.00
bill from Anthony Carri in the amount of 279.00
bill from CL&P in the amount of 40.12
second bill from CL&P in the amount of 45.88
third bill from CL&P in the amount of 39.82
bill from recording secretary Dawn Mooney, for September, in the
amount of 36.63
bill from Langer Contracting, to turn and spread clay, in the
amount of 375.00
bill from Killingworth Garage, receipts dated 7/26 and 7/27
in the amount of 26.58
*A motion was made by Susan Dean and seconded by Scot Thomas to authorize payment of the above bills. Motion passed unanimously.
Dan noted that the bills from Winterberry Irrigation in the amount of $3000.00 was being held pending resolution of the outstanding irrigation issue.
c. No new applications were received.

6. Treasurer’s Report
Treasurer Bill Silas was absent. Dan had not received updated figures to report to the commission.

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – nothing else to discuss.
• Rocco – nothing else to discuss.
• Bethke – nothing else to discuss.
b. Wettish Property Development
• Construction Progress – In Glenn’s absence, Dan informed the group that the grass is growing well, adding the Venuti’s have re-seeded some areas. He further explained that the budget will not allow for 9” process and 3” stone that the Venuti’s recommended, but added that lower areas will be filled and crushed stone spread allowing water to drain into the retention area. Glenn has not submitted a cost estimate for this. Dan also discussed available space for handicapped parking areas, noting that Building Inspector Dick Leighton requested that handicapped areas be enlarged. Dan also explained that Dick questioned why there was not a 12 foot path along the fields, but there was no money in the budget to allow it. Dan went on to explain that there is area for an ambulance to access the fields is necessary. The upper fields have a path allowing handicapped spectators to view the fields, and Dan suggested that the path could be enlarged or extended in the future to improve viewing. Discussion then followed regarding opening the park. It was noted that the park could possibly open in the spring for walking and hiking only, adding that the grass on the fields must be firmly established before they are used for sports. Also discussed was the “no golfing” rule, and the need to lock the gates.
• Change Orders – No new change orders were discussed.
• Irrigation & Phase II – Dan noted that the last row of irrigation heads doesn’t hit the 20’safety area between the fields and the walkway, as Eric had predicted. Dan further stated that Eric is pushing the irrigation contractor to modify and correct this issue, noting that payment of the $3000 bill is being delayed.

8. New business – no new business was discussed.

9. Adjournment
*A motion was made by Scot Thomas and seconded by Rob Grasso to adjourn the meeting at 9:31 PM. Motion passed unanimously.

Regular Meeting September 13, 2010

2010-09-13T21:31:00.000-04:00

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, September 13, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Rob Grasso
Bill Silas
Scot Thomas
Absent: Susan Dean
John Machold
Glenn Johnson

Chairman Dan Colonia called the meeting to order at 8:22 PM.

2. The Pledge of Allegiance was not recited because there was no flag in the room.

3. Minutes of: Regular Meeting held August 9, 2010
Special Meeting held August 14, 2010
No action was taken.

4. Visitors present: Alan Kostek, KYL President
SallyAnne Bauer, KYL Treasurer
John Connell, KYL
Jim Duffield, HK Soccer Club
Cathy Iino, First Selectwoman
Dan Colonia explained that user groups were invited to this meeting to discuss re-scheduling options resulting from what appeared to be the imminent closing of HKMS’s fields for renovation. He noted that late this past Friday afternoon he was contacted by Frank Sparks of HKRec who notified him that no fields would be closed. As a result, no schedule changes are necessary but Dan reiterated that the commission would have done everything possible to accommodate their schedules. He then opened the discussion to address any issues of the user groups, noting that the commission will soon prepare its 2011-2012 budget.
SallyAnne Bauer, speaking for KYL, apologized for not attending a commission meeting in the past, and asked the commission for help, stating that the fields are seriously lacking maintenance. She called attention to a lip between the infield and outfield at Rocco causing balls to take dangerous hops, especially hazardous for the younger players now using the field because the poor condition of lower Sheldon has rendered it unusable. KYL also noted the height of the grass and the condition of the dugouts and fence covers were issues, and the commission indicated that these problems had been addressed and were in the process of resolution. The budget was discussed and Bill Silas stated that no pre-set amount had been established specifically for baseball maintenance noting that the commission operated on a skeleton budget in the past. He went on to explain that since upper Sheldon got very little use this year, very little money had been spent on it, but added that clay was dumped and would be spread this week and the weeds had been pulled and sprayed by Langer Landscaping and added that Sheldon should be playable this weekend. Spirited discussion followed regarding the use of Bethke Field for games, KYL’s involvement with maintenance, the commission’s commitment to maintenance and improved communications. Alan Kostek expressed his frustration with the condition and need for the fields, noting KYL is willing to its share of the work, and Dan discussed the budget asking that an improvement “wish list” be submitted as soon as possible to begin planning and budgeting. He also stressed that the group’s meeting are open to the public, encouraged the user groups to attend and address their issues, and offered his own contact information to reach him directly. He reiterated that the Park & Re Commission has always done the best it could with its very limited funding. Dan then summarized the time-line of Wettish opening, Sheldon closing for renovation to improve parking and re-lay fields to optimize space, and then possibly fixing Rocco in the future. Rob Grasso stressed the need for professional maintenance of the fields and Dan indicated that the commission is now preparing the bid package.
Jim Duffield of HK Soccer Club requested that the field schedule be developed earlier in the year because their schedules are prepared in early spring. The group agreed to address the issue in February and Dan reminded that the user groups must work together to allot usage. Jim also noted that outfield areas frequently have holes from baseball that are dangerous for soccer players and asked that baseball coaches check the fields after use. Bill added that the town drops dirt near the shed for that purpose and added that he will ask for more.

5. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from CL&P in the amount of 45.23
second bill from CL&P in the amount of 39.82
third bill from CL&P in the amount of 39.95
bill from Olsen Sanitation, for August, in the amount of 219.00
bill from Anthony Carri, for August, in the amount of 279.00
bill from recording secretary Dawn Mooney, for August, in the
amount of 66.60
bill from All-Ways Dumpsters Inc, in the amount of 225.00
bill from Langer Contracting, for Bethke Field, in the amount of 400.00
bill from Scoville Landscaping, for mowing grass, in the
amount of 1210.00
*A motion was made by Bill Silas and seconded by Rob Grasso to authorize payment of the above bills. Motion passed unanimously.
Dan noted that the additional bills received by the commission must be examined by Glenn Johnson and Eric Auer prior to discussion and approval.
bill from Winterberry Irrigation 3000.00
*A motion was made by Bill Silas and seconded by Rob Grasso to authorize payment of the above bill pending review and approval by Glenn Johnson and Eric Auer. Motion passed unanimously.
c. No new applications were received.

6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 50,316.72
Expenses 759.72
Ending balance $ 49,557.00 (1.7% budget expended)

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan stated that the water fountain issue was resolved and advised he will contact the town to remove the broken bench.
• Rocco – The commission discussed installation of the safety net along the first base line.
• Bethke – nothing specific to discuss.
b. Wettish Property Development
• Construction Progress – Dan noted that the project continues on schedule and within budget, with $50-60,000 contingency remaining. He explained that Glenn, a professional engineer, has volunteered hundreds of hours to the project saving the town approximately $50,000. He further noted that Glenn makes good decisions, protecting the town’s money and producing a quality product. Glenn volunteered to act as the project field engineer, he resolves issues and the commission approves expenditures based on his recommendations. The project is close to completion but more money is needed to finish the parking area, the only remaining issue. Dan added that the Venuti’s attended the Selectmen’s meeting to ask for $37,000, but Glenn and Eric Auer have discussed other lower cost options.
• Change Orders – No new change orders were discussed.
• Irrigation & Phase II – Rob read aloud an email from Glenn addressing irrigation and Phase II design (a copy of which is attached to these minutes). The group discussed the power issue at the site noting that CL&P can now install power because the town permits were issued. Rob went on to explain that Phase II would be farther along but the field location has changed three times because the Planning & Zoning commission and a neighbor had issues with its placement. Dan added that he hopes to go out to bid this winter with construction beginning in the spring, adding it should be a shorter process than Phase I.

8. New business
Cathy Iino advised the commission that she spoke with the fire department who agreed that the two shacks on the Wettish property would be burned as a department training exercise.
Dan explained that he has asked for a $100,000 capital expenditure in next year budget to finish the Wettish Phase II/Sheldon redesign projects noting that the STEAP Grant provides $150,000 for Wettish Phase II and $250,000 for Sheldon. The commission noted that the town must approve that amount. Dan further stated that the biggest expense at Sheldon will be fencing.

9. Adjournment
*A motion was made by Bill Silas and seconded by Rob Grasso to adjourn the meeting at 9:35 PM. Motion passed unanimously.

Special Meeting August 14, 2010

2010-08-14T12:34:00.000-04:00

Killingworth Park and Recreation Commission
Special Meeting August 14, 2010

1. Call to order
The Killingworth Park and Recreation Commission held a Special Meeting on Saturday, August 14, 2010, at 8:00 AM at the Wettish athletic fields site, Parker Hill Road, Killingworth, Connecticut.

Present: Dan Colonia (arrived at 8:50 AM)
Susan Dean
Rob Grasso
Glenn Johnson
Scot Thomas
John Machold

Absent: Bill Silas

Visitors: Mike Venuti
Tim Venuti

Vice-Chairman Scot Thomas called the meeting to order at 8:20 AM.

2. The Pledge of Allegiance was not recited.
3. Walk-through of property to view construction progress and discuss in general field maintenance:
Mike and Tim Venuti, contractors for the project, walked with the commission through the driveway, bus drop off area, handicapped parking and parking areas, noting areas to be paved and areas needing to be raised with more gravel and processed stone. They also pointed out the areas where the level of the parking lot was below the elevation lines on the construction markers. The members agreed that the parking area was very rough and uneven. The Venuti’s explained that water will drain through the rock and geo-grade but noted that entire area must be above the drainage basin for the water effectively drain off the parking lot, stating that as it is, the water will not drain off. Mike explained further that the optimal solution would be to raise and level the parking area for the drainage to be corrected, and Tim suggested that approximately 1500 tons of gravel could level the area and be aesthetically pleasing, and would cost approximately $37,000. Glenn noted that the budget would not cover that added expense and other options were discussed, including spreading the steps over time. Mike stated that if action is not taken to correct the issue, then his attorney will contact the Board of Selectmen and note steps must be taken to correct the problem to avoid any liability issues. Mike further noted that, based on his previous experience with the soil in this immediate area, he questioned Weston & Sampson’s specs of 6” base and 3” top coat at the pre-construction meeting and they instructed him to adhere to the specs. He also noted that had he not already lowered the detention basin, the problem would be even more severe stating that Weston & Sampson’s original specifications may not have been realistic.
Glenn informed the group that the contractor has put down what was required, using larger stone than the specs called for because the specified stone would not have worked. Therefore, more fine gravel is now needed on top and the lot needs leveling. The Venuti’s noted that the parking area is stable, just needing top dressing.
Mike went on to commend Glenn Johnson and Eric Auer for donating so much of their own time and energies to this project, noting that the significant amount of money they themselves have saved the town would more than cover the amount needed to correct this problem. He further voiced his concern about the quality of the final product because the Venuti name will be associated with it.
The commission then discussed the hiking trails and Glenn and Dan pointed out the individual trails and possible access routes. The members agreed that walking along the drainage basin to access the trails from the parking area would be quite easy. They also viewed and discussed the storage shed and its foundation, future port-o-potties and possible locations, the width of the access path to the multi-purpose fields and emergency vehicle access. Tim said he believed the most of the large pile of topsoil will be used on the fields and around the shed. Glenn stated that the fields should be seeded after August 15 and noted that they should be very dry with the over 6 miles of herringbone under the soil.
The group walked to the north end of the fields discussing the location of the goals and the possibility of balls going into the wooded area and onto the Nesci’s property, noting that the stone wall is the property line. The commission agreed that poles and netting may be needed in the future to prevent balls from leaving the property and Dan walked the area where he feels the netting should be placed. The commission also discussed several options to protect the fields from motor vehicle vandalism, noting that the current metal posts do not provide enough security.
The commission then discussed the quotes received for maintenance of the three existing parks in town and Dan noted that while the annual cost would be above the $10,000 amount to go to bid, the cost for the remainder of the year would be below that amount. He continued that while the details of the quotes were unclear, Bill Silas will be back this Tuesday to clarify them. In the meantime, the maintenance plan specs will be written for maintenance of all 4 parks, including mowing, trimming, maintaining fence lines, fertilizing and liming and optional opening and closing of Wettish irrigation system.
*A motion was made by Susan Dean and seconded by Rob Grasso to authorize up to $350.00 per week through mid-November for maintenance of the three parks in town. Motion passed unanimously.
John informed the group that the upper Sheldon field was in very poor condition for fall ball and needed to be raked.
*A motion was made by Susan Dean and seconded by John Machold to authorize up to $400.00 for maintenance of the baseball field at upper Sheldon Park, including clearing and raking the dirt infield. Motion passed unanimously.

4. Adjournment
*A motion was made by Glenn Johnson and seconded by John Machold to adjourn the meeting at 9:55 AM. Motion passed unanimously.

Regular Meeting August 9, 2010

2010-08-09T12:36:00.000-04:00

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, August 9, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean
Rob Grasso
Glenn Johnson
Scot Thomas
Absent: John Machold
Bill Silas

Chairman Dan Colonia called the meeting to order at 8:06 PM.

2. The Pledge of Allegiance was not recited because there was no flag in the room.

3. Minutes of: Regular Meeting held July 12, 2010
*A motion was made by Glenn Johnson and seconded by Susan Dean to accept the minutes of the July 12, 2010 Regular Meeting as written. Scot Thomas abstained. Motion passed.

4. No visitors were present.

5. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from Killingworth Garage, for July, in the amount of 42.00
bill from Olsen Sanitation, dated 7/29, in the amount of 219.00
bill from Anthony Carri, dated 7/31, in the amount of 279.00
bill from recording secretary Dawn Mooney, for July, in the
amount of 43.29
bill from CL&P in the amount of 39.68
second bill from CL&P in the amount of 40.12
third bill from CL&P in the amount of 47.07
*A motion was made by Glenn Johnson and seconded by Susan Dean to authorize payment of the above bills. Motion passed unanimously.

bill from VIP Supply for electrical parts and supplies in preparation
for installation of pump filter 505.00
*A motion was made by Rob Grasso and seconded by Scot Thomas to authorize payment of the above bill from Wettish development funds. Motion passed unanimously.
c. No new applications were received. Susan presented an updated field schedule and Susan and Dan discussed the application from HKSoccer.

6. Treasurer’s Report
Treasurer Bill Silas was absent. Dan summarized 2009-2010 financial report, noting that only 66% of budget was used allowing the commission to return significant funds to the town. Discussion followed regarding items that had been purchased with 2009-2010 funds.

7. Old Business
a. Parks and Field Maintenance/Evaluations
Dan advised the commission that Jerry Manware is no longer a town sub-contractor so the commission must get quotes for field mowing and maintenance. Dan noted that he never saw Jerry’s expenses in the budget so the commission may need more funding to cover them, and explained that Cathy Iino has asked for a maintenance plan to share with the neighbors. The commission discussed the responsibilities involved and Glenn noted that Eric is working on a maintenance plan. Dan noted that user groups have always been responsible for lining the fields and discussion followed regarding who will decide when the facility should be closed due to poor weather conditions. Dan suggested that the commission must learn the fields first, then establish a policy on who and when a decision to close the fields is warranted. The group went on to discuss other towns’ and school districts’ policies, as well as the STEAP Grant requirements.
Dan explained that Bill Silas contacted sub-contractors for prices to mow the fields and distributed copies of the prices (see attached). Dan estimated with maintenance needed from mid-March to mid-November (approx. 30 weeks), the annual cost would exceed $10,000 so it must go out to bid. Glenn stated that he will work with Eric to put together a comprehensive bid package, including mowing, fertilizing (organic), liming, aerating,… and discussion followed. The commission also discussed maintenance of the irrigation system.
• Sheldon Park – nothing specific to discuss.
• Rocco – nothing specific to discuss.
• Bethke – nothing specific to discuss.
b. Wettish Property Development
• Construction Progress – Glenn informed the commission that the soil tests are complete, the topsoil has been spread on the upper field and the lower field is now being screened and spread. The electrical service is not yet turned on, and a temporary generator may be brought in to test the irrigation lines for leaks. The commission then discussed several locations for a sign marking the site and possible names and “openings” for the facility. Dan stated that the Board of Selectmen has not gotten back to him regarding the name of the facility. Glenn noted that the contractor has worked diligently, even on weekends, to complete the project and is very conscientious about the quality of the final product. Dan stated that he was contacted by the Killingworth Krier for a construction update and the group then discussed a possible time-line, noting that the trails will open before the fields are ready for play. Dan noted that he walked the trails and added that Dick Dupuis and Bob Wettish walked them as well and found several options for a cross country course. Glenn and Dan stressed that a “punch list” will be compiled noting that the contractor has resolved issues as they have arisen. Dan discussed the pile of waste material from construction of the stone walls and questioned re-purposing, and again stressed the need to protect the fields from vandalism and damage when completed with landscaping, walls or fences. The commission discussed options and costs for the extra top soil noting it could be screened and spread or hauled away, or moved to the baseball field for future use. He informed the group that he walked the Nesci property line to assess areas of rusty wire and fencing and discussed having it removed. He also stressed that balls may land on the Nesci property because of its proximity to goals and suggested that netting on either trees or pole may be necessary in the future, as a capital budget item. Dan explained that the Nesci’s are far more concerned about safety than trespassing and noted that they inquired about donating an item to the project.
• Change orders – Glenn explained that the building inspector required the shed have a frost wall and foundation since it houses the electrical service and noted that this work has been completed resulting in an additional $4182.00 charge. Glenn then discussed his spreadsheet of expenses to date, a copy of which is attached to these minutes. Scot questioned the “estimated” expenses and Glenn stated they still appear accurate. Glenn advised the commission that while the finish gravel is not in yet, more fine gravel may be needed and the commission discussed gravel and driveway/parking area charges already incurred. Dan stated that he visited the site on Sunday and noticed that some areas appear to have no fine gravel, yet the contract called for minimum gravel depths. He cautioned that he doesn’t want to pay for the same material twice, but he also doesn’t want to take advantage of the contractor. Scot suggested the commission meet at the site on Saturday. The commission agreed to hold a Special Meeting at 8:00 AM on Saturday, August 14.
• Irrigation – Irrigation is ready to be tested, as noted earlier.
• Phase II - Glenn presented Phase II plans to the commission and added that the final plans will be complete this week. Soil, drainage, plantings, parking and handicapped accessibility were discussed. Glenn added that fencing, electricity and irrigation are not included in the plan, and the commission discussed options and agreed to get the field in and then assess other needs. Dan suggested estimating the projected cost and then going to the Board of Selectmen and town commissions before going out to bid. Glenn added that once Phase II design is complete, he will move on to the re-design of Sheldon Field.

8. No new business was presented.
9. Adjournment
*A motion was made by Susan Dean and seconded by Scot Thomas to adjourn the meeting at 9:45 PM. Motion passed unanimously.

Regular Meeting July 12, 2010

2010-07-12T11:59:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting July 12, 2010

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, July 12, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean
Glenn Johnson
Bill Silas (arrived at 8:50 PM)
Absent: Rob Grasso
John Machold
Scot Thomas

While waiting for a quorum, the members and visitors informally discussed both existing and possible new trails the Wettish facility. Bruce Dodson and Bob Wettish stated that there are currently 3 trails on the property and Debby Butler noted that she has already blazed and mapped them. Dick Dupuis voiced his interest in a cross country trail on the property and the group discussed possible locations. Dick explained that a cross country trail is 3.1 miles adding that downward slopes should be gentle, but upward slopes could be steeper and noted that it should be 3 to 4 people wide to not box in runners. He also noted that most of the course should not be in the woods to allow spectators. The commission agreed that since fall is cross country season, the property would not be as wet. Glenn noted that since the contractor is still on site and there is much usable waste material such as stone and soil, now would be an optimal time to construct a course. The possibility of mountain biking and horseback riding was also mentioned, as well as how best to access the trails. Dick and Bob agreed to return to the property and chart a possible course. Dick advised the commission that this might be a good location to hold a meet or two, and possibly the Shoreline Conference finals.

Chairman Dan Colonia called the meeting to order at 8:50 PM.

2. The Pledge of Allegiance was recited.

3. Minutes of: Regular Meeting held July 14, 2010
Recording secretary Dawn Mooney noted that Susan Dean and Rob Grasso were incorrectly listed as “Absent” on the June 14, 2010 Minutes, adding that the same meeting’s Note Vote was correct.
*A motion was made by Glenn Johnson and seconded by Bill Silas to accept the minutes of the June 14, 2010 Regular Meeting with the above correction to membership “Present” and “Absent.” Motion passed unanimously.
4. Visitors present: Debby Butler, Killingworth Land Trust
Bruce Dodson, Killingworth Land Trust
Dick Dupuis, RD#17 Athletic Director
Cathy Iino, First Selectwoman
Bob Wettish

5. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from Killingworth Garage, for May, in the amount of 101.00
Bill from Killingworth Garage, for June, in the amount of 108.33
Bill from Anthony Carri, for May, in the amount of 279.00
Bill from Anthony Carri, for June, in the amount of 270.00
bill from recording secretary Dawn Mooney, for May and June,
in the amount of 83.25
bill from Langer Contracting, for Sheldon weed-whacking,
in the amount of 185.00
bill from All-Ways Dumpsters Inc., for June, in the amount of 40.12
bill from True Value, for concrete for Sheldon field kiosk,
in the amount of 12.98
bill from Olsen Sanitation, dated 5/25/10, in the amount of 219.00
bill from Olsen Sanitation, dated 6/23/10, in the amount of 219.00
bill from BSN Sports (Sports Supply Group Inc), for 4 portable
benches, fence crown, safety netting and soccer goal
nets, in the amount of 2702.44
bill from Roger Nemergut, for Wettish Phase II design (85%
complete) to be paid from Wettish Development fund 505.00
*A motion was made by Glenn Johnson and seconded by Susan Dean to authorize payment of the above bills. Motion passed unanimously.
c. The following applications were received:
Applications from KYL for the use of Bethke and Rocco Fields, 8/21 to 10/30, weekdays from late afternoon to dark and Saturdays from 8AM to dark for fall baseball.
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve the applications received from KYL for the use of Bethke and Rocco Fields, 8/21 to 10/30, weekdays from late afternoon to dark and Saturdays from 8AM to dark for fall baseball, noting that the insurance waiver must be submitted if not already on file. Motion passed unanimously.
Application from KYL for the use of Sheldon Park, 8/21 to 10/30, weekdays from late afternoon to dark and weekends from mid-afternoon to dark for fall baseball.
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve KYL use of upper and lower Sheldon Park Tuesdays from late afternoon to dark and upper Sheldon Park every other weekend from 2-6:00PM, 8/21 to 10/30, for fall baseball, noting that the insurance waiver must be submitted if not already on file. Motion passed unanimously.
6. Treasurer’s Report
Treasurer Bill Silas stated he did not receive the Finance Director’s monthly report and indicated he would have updated year-end figures for the commission’s August meeting.

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – nothing else to discuss.
• Rocco – nothing else to discuss.
• Bethke – Cathy informed the commission of recent vandalism noting the port-o-potty had been tipped and dirt bikes had apparently been ridden on the pile of clay. Bill noted that gate pieces should be delivered this week and it could then be installed to secure the park. Dan added that he will contact Olsen Sanitation to ask about securing the port-o-potty. Susan stated that the fencing still needs to be secured and Dan will investigate.
b. Wettish Property Development
• Construction Progress – Glenn noted that the soil analysis is done and they are preparing to fertilize and seed, the access roads are completed and the pile of topsoil is being spread. He added that all the pipes are installed and the heads will go on after the topsoil, the stone wall is completed, the shed is in and electric work for the pump is done but the power is not yet turned on. Dan advised that the panel needs to be locked and Glenn informed the group that the system will be energized on Wednesday. Glenn discussed the cost summary he emailed to the commission (a copy of which is attached to these minutes) and stated that progress continues with the project under budget. He did note that additional drainage work may be needed, but it is included in the statement. Discussion continued regarding securing the completed fields against vehicle traffic, possibly using large rocks or plantings.
• Change orders – No additional change orders were discussed.
• Irrigation – Irrigation was discussed earlier.
• Phase II - Glenn stated that he will meet with Roger Nemergut to prepare the bid package. Dan added that he needs the projected cost.
• Hiking trails – Informational discussion earlier in the meeting.
The commission expressed their pleasure in having Bob Wettish attend the meeting and hope he will attend again.

8. New Business – Cathy Iino discussed field maintenance with the commission, noting that with the addition of the Wettish fields, a new maintenance plan will be necessary. Discussion centered on Jerry Manware’s current hours and duties, noting his busier times should be April thru June and September thru mid-November, with summer maintenance requiring fewer hours. Issues of liability, equipment maintenance and gas usage with the current maintenance arrangement were discussed. With the addition of Wettish fields this fall, the committee stated a bid package should be put together for maintenance folding in maintenance of Rocco and Bethke Fields as well, adding that Sheldon should not be included in the maintenance package until its re-design is complete.

9. Adjournment
*A motion was made by Bill Silas and seconded by Glenn Johnson to adjourn the meeting at 9:50 PM. Motion passed unanimously.

Regular Meeting May 10, 2010

2010-05-10T07:07:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting May 10, 2010

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, May 10, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia (arrived at 8:20 PM)
Glenn Johnson
Bill Silas
Scot Thomas
Absent: Rob Grasso
Susan Dean
John Machold

Vice-Chairman Scot Thomas called the meeting to order at 8:15 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of:
Regular Meeting held April 12, 2010
*A motion was made by Bill Silas and seconded by Scot Thomas to accept the minutes of the April 12, 2010 Regular Meeting as written. Glenn Johnson abstained. Motion passed.
Special Meeting held April 20, 2010
*A motion was made by Bill Silas and seconded by Glenn Johnson to accept the minutes of the April 20, 2010 Special Meeting as written. Scot Thomas abstained. Motion passed.

4. No visitors were present.

5. Communications, Bills and Applications
a. Communications from other town agencies are emailed to the commission as received. Dan noted that he also received communication from All Waste, Inc. informing him that they had merged with American Carting and then received a call from Ken, All Waste General Manager, to discuss the frequency of trash removal, the negotiated rate and the option of using the company’s roller cans at no additional cost. Dan suggested allowing the change and the commission discussed asking that the cans be secured if there is a problem. Discussion followed regarding the option of placing recycling bins at the parks, and Dan stated he will investigate this.
b. The following bills were received:
Bill from Olson Sanitation in the amount of 219.50
bill from Anthony Carri in the amount of 270.00
bill from CL&P in the amount of 38.94
second bill from CL&P in the amount of 39.08
third bill from CL&P in the amount of 38.80
bill from Dawn Mooney, recording secretary, for April
in the amount of 83.25
bill from Thomas Keegan & Sons, for clay/gravel, in the
amount of 1833.00
bill from American Carting, for a partial month’s service,
in the amount of 37.50
bill from All Waste, Inc. for May, in the amount of 75.00
bill from Langer Contracting, for field rolling, stone dust,
power washing, in the amount of 1250.00
bill from Nemergut consulting, Wettish Phase II design, paid
with Wettish Development funds, in the amount of 3730.00
*A motion was made by Glenn Johnson and seconded by Scot Thomas to authorize payment of the above bills. Motion passed unanimously.
c. The following applications were received:
• Application from Tim Venuti of the Killingworth Horseshoe League for the use of Sheldon Field on Thursdays from 6:00 PM to 9:00 PM, 5/6 through 8/21.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the application from Tim Venuti of the Killingworth Horseshoe League for the use of Sheldon Field on Thursdays from 6:00 PM to 9:00 PM, 5/6 through 8/21. Motion passed unanimously.
• Application from HK Soccer Club for the use of the Sheldon Park pavilion on Sunday 6/20 from 1:00 PM to 4:00 PM for a Last Game Cook-Out.
Dan noted that no policy exists to reserve the pavilion or the playground. Rather, use of these areas is on a first come, first served basis, and therefore HK Soccer can feel free to use the pavilion.

6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 15,461.19
Expenses 1,899.79
Ending balance $ 13,561.40
Bill also reported that the 4/1 Wettish Fund balance was $28,280.90 and month-end balance was $27,380.90.
The commission then discussed the refund still overdue from Running Brook Farms. Bill explained he has documentation acknowledging the money ($2,209.60) is due to the commission, yet the credit has not been issued, and he questioned if the town attorney should get involved at this point. Discussion followed.

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan stated that the kiosk was installed and the group discussed security issues and information to be displayed, including the field schedule and ordinance. He also noted that one key should be kept at town hall and another with a member. Dan informed the commission that he has received several complaints from user groups about the holes made by KYL players in the outfield. The commission discussed drafting a letter to asking coaches help to stop the problem.
• Rocco – nothing to discuss.
• Bethke – nothing to discuss.
b. Wettish Property Development
• Construction Progress – Glenn stated he met with the Water Company and the town engineer to discuss drainage issues without resolution. He noted that although he kept the town engineer informed of proceedings, he claimed to be kept “out of the loop,” and in depth discussion followed. The town and the road crew do not want to maintain a drainage ditch and Planning & Zoning is upset about the relocation of the pipe to direct water away from the Palms. Dan noted that the commission must officially show P & Z the changes, and Glenn noted that he already sent information to Cathy Iino.
• Change orders – No change orders were discussed.
• Irrigation – Glenn stated that the irrigation pipes and 75% of the herringbone (about 6 miles) are installed, adding that the contractor is eager to complete the project. He further noted that there are 6 locations where the irrigation must be lowered before topsoil is spread. Glenn informed the commission he received a quote from the contractor of $15,000 for the well pump, including installation (noting the budget is $22,000) and $13,000 for a water filter system, including hook-up and coordination. Dan explained that Clinton did not install a filtering system at the Indian River complex and several years later had major problems. He added that Eric Auer suggested the filtering system. Discussion followed regarding a charge for “coordination,” additional electrical costs, and the option of saving money by getting competitive bids versus the benefit of including the pump and filter as a change order to the project to save time. Dan suggested getting a breakdown of the costs quoted by the contractor as well as getting costs from another source for comparison. Glenn added that with $4,000 for a shed and $3,000 for the cement slab the cost was still within budget. Discussion of warrantees and funding followed. It was noted that the cement slab was required by the Building Inspector, and Glenn suggested purchasing the shed from Klotter Farms to save money. Discussion followed regarding the electrical service. Glenn noted that CL&P service and meters have been paid for and Bill discussed the service at HKHS football field as a comparison.
*A motion was made by Scot Thomas and seconded by Glenn Johnson to authorize use of Wettish Development funds for the installation of cement slab and purchase of a shed from Klotter Farms for the Wettish facility. Motion passed unanimously.
• Phase II – Discussion of Phase II development costs noted that although $14,000 remains in the budget, approximately $8,000 has already been allocated. Glenn showed the group the Phase II plans noting the specs are close to complete but fencing details still must be worked out.

8. New Business – No new business was presented.

9. Adjournment
*A motion was made by Scot Thomas and seconded by Bill Silas to adjourn the meeting at 9:52PM. Motion passed unanimously.

Regular Meeting April 20, 2010

2010-04-20T07:06:00.000-04:00

Killingworth Park and Recreation Commission

1. Call to order
The Killingworth Park and Recreation Commission held a Special Meeting on Tuesday, April 20, 2010, at 6:00 PM at the Wettish Athletic Fields, Parker Hill Road, Killingworth, Connecticut.

Present: Dan Colonia
Glenn Johnson
Bill Silas (arrived at 6:40 PM)
Absent: Susan Dean
Rob Grasso
John Machold
Scot Thomas

Visitors present were:
Catherine Iino, First Selectwoman Leah Nemergut
Eric Auer, Wettish advisor Jason Nemergut
Janet Scharr Gochberg Robert Wettish
Stephen Yaglowski Karen B. Johnstone
Frank Palm Sue Nesci
Leslie Palm Bill Asli

First Selectwoman Catherine Iino and Park & Rec Chairman Dan Colonia called the informational meeting to order at 6:10 PM. Cathy welcomed the visitors and thanked them for attending.

Glenn Johnson passed out copies of the proposed Phase II design. He explained Phase II of the Wettish project consisted of one regulation-sized baseball diamond to be constructed south of the entrance requiring the stone wall to be relocated. The proposal requires a permit from Inlands/Wetlands, because the project plans to grade into the wetlands’ buffer area (not into the designated wetlands), but the commission does not expect a problem. The plan includes water-quality swales on both sides of the field, with storm drains. Questions were raised and discussion followed regarding the high water table in the area. Neighbors noted that the road floods more often than prior to construction, that the Palms’ property floods regularly and that retention basins fill quickly and drain slowly. Neighbors voiced concern that water from the east side of the property is being collected and piped to the road. Glenn expressed his concern about the drainage issues as well and gave assurance that extra care will be taken with Phase II drainage knowing the severity of the existing drainage issues on the road.

Neighbors then questioned Phase II’s parking and lighting. Glenn stated that 10-12 parking spots, possibly handicapped, will be added along the roadway with Phase II, and clearly stated that lighting the fields is not a possibility. Neighbors also expressed concern with the aesthetics of moving stone walls, because the new walls are not the same rough style as the original and don’t reflect the town’s rural character. Discussion followed regarding the location of the proposed baseball field and question of locating the field to the south of the property to preserve the stone wall was raised. Dan explained that all the services, including parking, will be north of the wall. He went on to detail that the original plan required the stone wall to be moved but Planning & Zoning asked that the field be relocated to the south. Cathy explained that the idea was investigated but it made more sense to place the field in the original location for many reasons, including proximity to parking, distance from neighbors and avoiding the need for a second driveway. Neighbors also questioned the amount of stone walls being disturbed and the percentage being rebuilt, and discussion followed. It was noted that of the approximate 600’ of stone walls disturbed, 400-500’ are being rebuilt.

Dan addressed the reason a baseball field is included at the Wettish site noting that surveys demonstrated that Killingworth residents want more varied recreation facilities at Sheldon Park, including tennis courts. To accommodate this and provide the additional parking long-needed at Sheldon Park, a large baseball field must be relocated to the Wettish site. This is in accordance with the Master Plan Matrix, which recommended even more baseball fields than this current plan provides. Residents voiced concern that the original intended use and number and type of fields planned for the site had changed from early plans, but Dan assured them that the plan had not changed from original meetings. Discussion of the STEAP Grants followed.

Neighbors then raised the liability issue of park-goers trespassing on their properties, possible hazards such as old barbed wire fencing in wooded areas and the possibility of children getting injured on private property. It was asked if the fields would be fenced or nets installed to prevent balls from leaving the fields, and Dan advised that fences were not in the budget but nets could be possible if the neighbors wanted them. The additional clearing of trees on the north side of the property was discussed, and Glenn explained that the original tree-cutting did not continue to the proper line, so it was later corrected. ATV’s were also discussed, and the neighbors noted the problem had lessened with commission’s posting of warning signs. Cathy informed the group that a portable security system would be installed to further enforce park rules.

Discussion returned to drainage issues and residents noted that flooding continued after Public Works had assured them no further flooding would occur. Long-time residents of the street stated the drainage issues had never been this severe before the culverts/catch basins collected the water off the property and directed it onto the road. Drainage design was then discussed, noting that the project is still under construction and the fields are not yet grassed. Eric explained that recent storms were unusually severe producing 7” and 8” of rain, making them 100-year storms. Eric and Glenn confirmed that the back fields drain into the culvert at the back of the property, not toward the street. Glenn also noted that the Water Co. requested a water-quality swale and advised that organic products, not chemicals, be used at the site.

Neighbors questioned if horseback riding or pets, specifically dogs, were allowed on any part of the property, and spirited discussion followed. Dan explained that a town ordinance currently prohibits pets at any town park to protect residents, but went on to explain that it is the commission’s hope to amend the ordinance in the future to allow horseback riding and dogs on the trails in the undeveloped area behind the fields. Dan further stated that the issue of access to this area would be addressed after the field construction was complete and explained that the commission must see how the fields play before they can tackle the pet issue. Eric added that the Planning & Zoning Commission had insisted that the driveway and parking area be designed to allow buses and pick-up trucks easy access, and Cathy reassured that the issue would be pursued.

The group then discussed the size of a regulation baseball field, the projected location of the port-o-potties, the twice weekly trash removal, the need to pick up trash on the street and the need to maintain the road with the anticipated increase in traffic. Projected traffic volume was discussed noting there could be 3 games/field/weekend day and 1 game/field/weeknight. Neighbors and the commission then agreed that there is a severe and persistent speeding problem on the street, and possible solutions were discussed including narrowing the traffic lanes with calming devices and/or the installation of a stop sign. Mosquito control was also discussed noting that the catch basins should be empty during most of mosquito season. Target shooting on private property was questioned, and Dan stressed the need to abide by the state laws and guidelines whether or not the fields are in use.

Neighbors then questioned the hours and the possible uses of the facility. Dan stated that the fields would be open from around 9AM to dusk, but noted that weekday usage would typically begin around 5PM and weekend usage would be heaviest early in the day. The procedure to reserve the fields was then outlined with the neighbors and Dan stressed that while anyone can reserve the facility, they must first be approved by Park & Rec. Dan further explained that scheduling would ensure that there would typically be one field open.

Glenn stated that the Phase II plan must be approved by Planning & Zoning, Inland/Wetlands, Municipal Land Use and the Board of Selectmen, as well as be approved at a Town Meeting. The group discussed Park & Rec minutes being available on the KillingworthToday website and Eric urged neighbors to attend the various commission meetings and voice their concerns.

Eric, Dan and Glenn summarized the commission’s goal of trying to satisfy Killingworth’s residents and meet recreational the needs of the town, with limited funds. Eric expressed his appreciation for the neighbors’ patience and assured them that when the project is completed and the issues resolved, the facility will be a “good neighbor”. Cathy again thanked the neighbors for attending and adjourned the meeting at 7:35 PM.

Regular Meeting April 12, 2010

2010-04-12T07:01:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting April 12, 2010

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, April 12, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean
John Machold
Bill Silas
Scot Thomas
Absent: Rob Grasso
Glenn Johnson

Chairman Dan Colonia called the meeting to order at 8:05 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of: Regular Meeting held March 8, 2010
*A motion was made by Susan Dean and seconded by Scot Thomas to accept the minutes of the March 8, 2010 Regular Meeting as written. John abstained. Motion passed.

4. No visitors were present.

5. Communications, Bills and Applications
a. Communications are emailed to the commission as received.
b. The following bills were received:
Bill from Shelly Cumpstone for Fishing Derby fliers $ 23.30
bill from Dawn Mooney, recording secretary, for March
in the amount of 69.82 bill from CL&P in the amount of 38.50 second bill from CL&P in the amount of 38.85 third bill from CL&P in the amount of 38.50 bill from Beaverkill Trout Hatchery, for fishing derby trout, in the amount 510.00 bill from Hal Brown Co., for fishing derby prizes, in the amount 476.00 bill from Richard Gates, for additional Wettish property topo, in the amount 1000.00 bill from R. D’Amico Builders to repair door/trim at Rocco, in the amount $365.00 bill from New England Power Equipment, for John Deer tractor spring tune-up, in the amount of 299.22
*A motion was made by Bill Silas and seconded by John Machold to authorize payment of the above bills. Motion passed unanimously.

The commission then discussed the refund still due from Running Brook Farms. Bill noted he spoke with Sally who had offered a credit, but Bill requested a refund instead and will follow up again.
c. The following applications were received:
• Application from HK Rec, for the use of Sheldon Field on Thursdays, July 1 through July 29, 5:30PM to 7:30PM for Summer Soccer Camp.
• Application from HK Rec, for the use of Sheldon Field, July 6 thru July 29, 6:00AM to 7:00AM for Adult Boot Camp Outdoor Fitness.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the above applications from HK Rec. Motion passed unanimously.

6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 11,810.56
Expenses 148.95
Ending balance $ 11,661.61 (44% annual budget expended)
Bill added that $4977.50 was also paid to Nemergut Consulting out of Wettish funds, leaving a balance of $20,790.

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan noted that a new flag is still needed, and Bill stated he would handle it.
• Rocco – most work at Rocco had been completed, but a new flag is still needed here as well.
• Bethke – Dan discussed getting a quote to repair/replace the mesh fencing, all of the trash cans have been located but the gate is still missing. Bill has gotten quotes from Running Brook Farms and Langer Landscaping for spring clean-up, but he noted he wants to get more quotes since there is time before the season opens.
*A motion was made by Bill Silas and seconded by Susan Dean to approve up to $2000.00 from seeding budget item for the purchase of clay for fields. Motion passed unanimously.
*A motion was made by Bill Silas and seconded by Susan Dean to approve up to $200.00 from field maintenance budget to clean and rake infield at Bethke Field. Motion passed unanimously.
*A motion was made by Bill Silas and seconded by Susan Dean to approve up to $1000.00 from field maintenance budget for stone dust and rolling at Sheldon Field. Motion passed unanimously.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve up to $300.00 for the purchase of flags for Sheldon and Rocco Fields. Motion passed unanimously.
b. Wettish Property Development
• Construction Progress – In Glenn’s absence, Dan informed the commission that there has been little construction progress while the irrigation is being installed. Dan also discussed Glenn’s memo regarding the water company’s visit to the site and their thoughts on drainage. The town engineer must now be involved to resolve the issues. (Copy of Glenn’s memo is attached to these minutes.) Dan also reassured the commission that after conversations with Building Inspector Richard Leighton, he is not planning to halt construction. Discussion followed regarding Weston & Sampson’s involvement/ oversight regarding drainage issues and why the Water Company was not previously involved.
• Change orders – There have been no new change orders.
• Irrigation – The final field to be laid out was being completed this same day, and the pump and electricity would be installed next. Dan noted that the cost of a concrete building to house the pump would be significantly higher than anticipated, and he discussed the option of purchasing a 12’ X 20’ wood building from Carefree Small Buildings for approximately $5000 and installing a concrete pad for approximately $3000 instead. Venuti Construction is providing a quote for the concrete and Eric Auer has volunteered to perform some of the work. Bill voiced his opposition to a wooden structure stating it will need repair, may be vandalized and may not be secure enough to protect the equipment inside, especially at such a remote location. Detailed discussion followed regarding the security issues of a wooden building. Bill also questioned if the town must approve the color of the building, and if a permit is required.
*A motion was made by Susan Dean and seconded by Scot Thomas to approve the purchase of a 12’ X 20’ Carefree Small Building shed for cost not to exceed $5000.00 and the installation of a concrete pad not to exceed $4000.00. Dean, Machold, Thomas in favor; Silas opposed. Motion passed.
• Phase II – Dan explained that Glenn had gone to Planning and Zoning who approved moving the field back to the proposed location farther from the neighbor. He further informed the commission that First Selectwoman Cathy Iino wants to hold an informational meeting for the immediate neighbors of Wettish Field and stated he hoped the meeting would take place at the site. Dan will inform the commission when the meeting is scheduled.

8. New Business –
• HK Lacrosse Pod – Dan spoke with Zoning Enforcement Officer Cathie Jefferson about HK Lacrosse’s desire to place a storage pod at Sheldon Field for their collapsible goals, but Cathie informed him that a pod would not be approved. Dan suggested that HK Lacrosse talk to KYL for space.
• Master Plan Matrix - Dan discussed Glenn’s meeting with Planning and Zoning noting they questioned Glenn about the need for the baseball field at Wettish, the need for more fields in general and whether town residents were surveyed. Dan referenced the Master Plan Matrix noting that the plan recommended even more fields than Wettish will provide. Dan further referenced the town’s Plan of Conservation and Development, noting that response to questions #7, #8, #11 and #19 specifically reflected Killingworth residents’ desire for more recreation facilities and hiking/jogging trails, more athletic facilities, more natural parks and more protected natural resources and open space. Dan stated he will send Planning and Zoning a letter or attend the next commission meeting.

9. Adjournment
*A motion was made by Susan Dean and seconded by Scot Thomas to adjourn the meeting at 9:10 PM. Motion passed unanimously.

Regular Meeting March 8, 2010

2010-03-08T21:39:00.002-05:00

Killingworth Park and Recreation Commission
Regular Meeting March 8, 2010

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, March 8, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean
Rob Grasso
Glenn Johnson
Bill Silas
Scot Thomas

Absent: John Machold

Chairman Dan Colonia called the meeting to order at 8:08 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of: Regular Meeting held February 8, 2010
*A motion was made by Glenn Johnson and seconded by Susan Dean to accept the minutes of the February 8, 2010 Regular Meeting as written. Bill Silas abstained. Motion passed.

4. The following visitors were present: Mike Civiello, HK Youth Lacross
Bill Burley, HK Youth Lacross
Jim Duffield, HK Soccer Club

5. Communications, Bills and Applications
a. Communications are emailed to the commission as received.
b. The following bills were received:
Bill from Dawn Mooney, recording secretary, for February
in the amount of $ 33.30
bill from CL&P in the amount of 38.65
second bill from CL&P in the amount of 38.50
third bill from CL&P in the amount of 38.50
*A motion was made by Susan Dean and seconded by Scot Thomas to authorize payment of the above bills. Motion passed unanimously.
Another bill was received from Roger Nemergut Consulting in the amount of $4977.00 for the design of the Wettish Phase II baseball field. Glen noted that the commission had initially received a quote from Weston & Sampson as well.
*A motion was made by Bill Silas and seconded by Rob Grasso to approve payment from the Wettish Development Fund to Roger Nemergut Consulting for Wettish baseball field design. Motion passed unanimously.
c. The following applications were received:
• Application from Patti Coletti, 2nd grade teacher at KES, for the use of Sheldon Field on Thursday, June 10 (raindate Friday, June 11) 11:00AM to 2:30PM for 2nd Grade Picnic. (Dan noted that Patti signed the hold harmless agreement instead of the proper signature, in error.)
• Application from Donna DiGregorio, 1st grade teacher at KES, for the use of Sheldon Field on Monday, June 14 (raindate Tuesday, June 15) 11:30AM to 3:30PM for 1st Grade Picnic.
*A motion was made by Susan Dean and seconded by Glenn Johnson to approve the above applications for KES 1st and 2nd Grade Picnics. Motion passed unanimously.
• Application from KYL for the use of Bethke Field, 4/1/10 to 7/15/10, Mon– Fri 5:00PM to dusk, Sat and Sun 9:00AM to dusk, for softball practices and games. Dan noted that Bethke Field is not approved for games, and adjusted the application accordingly.
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve the above application for KLY’s use of Bethke Field for practices only during requested times. Motion passed unanimously.
• Application from KYL for the use of Rocco Field, 4/1/10 to 7/15/10, Mon– Fri 5:00PM to dusk, Sat and Sun 9:00AM to dusk, for baseball practices and games.
*A motion was made by Glenn Johnson and seconded by Susan Dean to approve the above application for KLY’s use of Rocco Field as requested. Motion passed unanimously.
• Application from KYL for the use of upper and lower Sheldon Field, 4/1/10 to 7/15/10, Mon– Fri 5:00PM to dusk, Sat 9:00AM to 3:00PM, for baseball practices and games.
• Application from HK Youth Lacrosse for the use of upper Sheldon and green backstop fields 4/1/10 to 6/20/10, any one weekday and Fri 5:00PM to dusk, and 6 hours on the weekend, for practices and games.
• Application from HK Soccer Club for the use of upper and lower Sheldon Field 4/1/10 to 6/18/10, Tues, Wed and Thurs 5:00PM to dusk, Sat and Sun 12:30PM to 6:30PM, for practices and games.
In-depth discussion of scheduling followed in an attempt to accommodate the needs of each user-group and avoid conflict and overlap, noting that an application from the Men’s Softball League is also being submitted. The following schedule for the use of upper Sheldon Field was proposed:
KYL- Tues and Thurs, 5:00PM to dusk, and Sat 9:00AM to 2:30PM
HK Soccer Club – Weds, 5:00PM to dusk
HK Youth Lacrosse – Fri, 5:00PM to dusk
Men’s Softball – Mon, 5:00PM to dusk
*A motion was made by Susan Dean and seconded by Scot Thomas to approve the agree-upon schedule for the use of upper Sheldon Field, noting that if KYL or Men’s Softball has any unneeded time, they will notify the other organizations. Motion passed unanimously.
It was also suggested that HK Youth Lacrosse investigate use of the Jail Hill facility in Haddam as well. At Dan’s instruction, the HK Youth Lacrosse and HK Soccer Club representatives left the meeting to discuss their remaining field needs and arrive at a compromise, then returned to the meeting with the following alternating schedule for upper Sheldon field:
Week A - Sat: 12:30PM to 3:30PM - HK Soccer Club
3:30 PM to dusk – HK Youth Lacrosse
Sun: 9:00AM to 2:00PM - HK Youth Lacrosse
2:00PM to dusk - HK Soccer Club
Week B - Sat: 12:30PM to 3:30PM - HK Youth Lacrosse
3:30 PM to dusk – HK Soccer Club
Sun: 9:00AM to 2:00PM - HK Soccer Club
2:00PM to dusk - HK Youth Lacrosse
Each week the schedule would alternate.
Dan noted that this arrangement takes one game slot away from KYL every Saturday and that is not acceptable, but the rest of the schedule is fine. Dan again stressed the need for these organizations to contact KYL and work out a schedule between the three organizations, and Bill reiterated that KYL can offer any unneeded time to lacrosse and soccer. Discussion then followed regarding storage of the lacrosse goals and lining the fields for the various sports. The commission advised the user-groups to work out the line issue between themselves. The commission then discussed lower Sheldon field, and the following schedule was detailed:
Sat: 9:00AM to 2:30PM - KYL
3:00PM to dusk - HK Soccer Club
Sun: 9:00AM to dusk - HK Soccer Club
*A motion was made by Bill Silas and seconded by Rob Grasso to approve the agree-upon schedule for the use of upper and lower Sheldon Field, noting that if KYL has any unneeded time, they will notify the other organizations. Motion passed unanimously.

6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 11,652.28
Expenses 139.62
Ending balance $ 11,512.66 (43% annual budget expended)
Bill added that the credit due from Running Brook Farms, in the amount of approximately $2200.00, has not yet been received.
*A motion was made by Glenn Johnson and seconded by Rob Grasso to accept the Treasurer’s Report as read. Motion passed unanimously.

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan and Scot reported:
- main entrance gate and nearby sign need adjustment
- one hole in upper parking lot should be filled and raked
- stone dust is needed in front of both dugouts
- upper storage shed, dugouts and benches need to be painted. Dan added that Al Zargo had volunteered and still intends to scrape and paint but suffered a heart attack that delayed him. Dan informed him that Park & Rec will provide all materials needed. The commission discussed contacting HKHS Guidance Dept. and KillingworthToday offering community service hours to paint benches.
- playground and fence need clean-up and pick-up branches
- swingset needs scraping and painting
- spring toy is still in need of repair
- panels on large playscape are loose and small playscape should be powerwashed
- water access cover plate needs repair and paint color to mark
- foul pole is broken and dangerous
- the bridge at north end of the pond is hazardous and should be secured, and also cleaned up and painted
- fence cover needs to be replaced and fence lines spring cleaned
- paint well
- trim branches at the power lines
- flag need to be replaced
- the tree stump at the upper parking entrance is rotted and unsafe and should be removed
- lower lot appears fine
- fields need to be rolled
• Rocco – Glenn and Rob reported:
- both dugouts appear vandalized, tack down the edge of one roof and repair other. The back door leading to closet is ripped off and must be re-attached
- must be cleaned
- flag needs to be replaced. Glenn noted he could donate a flag.
- fields appear in relatively good condition, infield lip should be rolled and fence topper along right field needs some minor adjustment/repair
• Bethke – Susan reported:
- the newly installed gate has been stolen and now a pole is there on the ground with broken brackets
- trash and clutter, including a metal post, should be cleaned up
- metal trash dumped in woods behind backstop should be cleared
- a hole, about 18” deep, behind the field should be filled with materials on the premises for safety reasons
- grass on the field looked good, but the infield needs rolling
- the bases are present but there was no marking on the pitcher’s mound
- trash cans are missing, Susan hoped that the road crew may have removed them for the winter
Dan and Bill stated they will get prices to do some of the necessary work, noting that KYL historically provides help and performs some work with their own volunteers.
b. Wettish Property Development
• Construction Progress –Glenn stated that he met with Cathy Iino and Walter Adametz to discuss the drainage issues on Parker Hill Road. The town engineer has determined that the best solution to the problem would be for the town to secure a 30” easement from the Palms and run a pipe across the street and through their property. Glen noted that Walter agreed with the plan, and Cathy indicated that the town has money for this because of the elimination of the proposed traffic light at the new middle school. A meeting will be set up to discuss this option with the Palms. Glenn went on to discuss an alternate drainage plan in the event the Palms do not agree to the easement. Glenn further noted that Weston & Sampson’s drainage design was not well thought out and added that the drainage in Phase II will be designed with Weston & Sampson’s errors in mind. Dan stressed the need to maintain the road and its culverts for the plan to work successfully. The commission then discussed other neighbors, and Dan noted that he will ask Eric Auer to contact Bob Wettish. Glenn stated that contraction is progressing as best it can given the recent wet weather, noting that the parking lot and secondary road are complete. The gate was installed earlier in the day.
• Change orders – A project summary sheet was distributed and discussed. (A copy is attached to these minutes.) Glenn noted that the geo-textile and geo-grid needed to stabilize the parking area totaled approximately $31,000.00, and added that some areas will need additional gravel which could total another $15,000.00. The commission discussed the gravel and agreed to roll/level the areas and wait to add the gravel. Glenn stated that the change orders to date total $106,000.00 and detailed discussion followed. Scot stated that he investigated storage sheds and found that a shed without a foundation but instead with a gravel base would cost approximately $10,000.00. Discussion followed regarding water pump, electrical service and shed requirements.
• Irrigation – nothing new to discuss.
• Phase II – Glenn presented a design the Phase II baseball field, but informed the commission that the field may be relocated to the original site, moving it away from the neighboring property. He added that the stone wall would be moved on the property and had gotten a quote of $60/linear foot from the mason already working on the site. Land Use had agreed to the move and Glenn is going to Inlands/Wetlands this week and Planning & Zoning next week. He also added that 11 parking spaces have been added.

8. New Business – Dan informed the commission that the annual Fishing Derby is scheduled for April 10, 2010. Ron Inbriglio had asked to spend approximately $1200.00 for fish and prizes and Dan informed him that the budget is $1000.00. Bill will contact the Krier to include the Fishing Derby in the April issue.

9. Adjournment
*A motion was made by Susan Dean and seconded by Rob Grasso to adjourn the meeting at 10:30 PM. Motion passed unanimously.

Regular Meeting February 8, 2010

2010-02-08T21:56:00.000-05:00

Killingworth Park and Recreation Commission
Regular Meeting February 8, 2010

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, February 8, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean
Rob Grasso
Glenn Johnson
John Machold
Scot Thomas

Absent: Bill Silas

Chairman Dan Colonia called the meeting to order at 8:07 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of:
- Regular Meeting held January 11, 2010
*A motion was made by Glenn Johnson and seconded by John Machold to accept the minutes of the January 11, 2010 Regular Meeting as written. Motion passed unanimously.

4. No visitors were present.
5. Communications, Bills and Applications
a. Communications are emailed to the commission as received.
b. The following bills were received:
Bill from Dawn Mooney, recording secretary, for January
in the amount of $ 29.97
bill from CL&P in the amount of 38.65
second bill from CL&P in the amount of 38.50
third bill from CL&P in the amount of 38.50
*A motion was made by John Machold and seconded by Rob Grasso to authorize payment of the above bills. Motion passed unanimously.
c. Applications received from the HK Soccer Club were tabled until the next commission meeting to allow KYL and the new HK Lacross Club to submit applications. HK Lacross has verbally requested practice fields. Dan explained that KYL receives priority and Rob Grasso added that he advised HK Lacross to use the HKHS practice field for games.

6. Treasurer’s Report
Treasurer Bill Silas was not present. Dan noted that 42.7% of the annual budget, or $11,000 out of $26,000, has been expended.
Susan stated that she had attended the Selectmen’s meeting with the Board of Finance earlier in the evening, and they requested to be kept informed of expenditures, especially change orders. Glenn noted that the change order process requires they be signed by the First Selectman, who he assumed forwarded them to the Board of Finance. Glenn advised he will now forward all change orders to the Board of Finance.

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – park is closed, nothing to report.
• Rocco – park is closed, nothing to report.
• Bethke – park is closed, nothing to report.
The commission scheduled the annual walkthrough of the fields for Saturday and/or Sunday morning, 3/6 and 3/7, with John and Susan handling Bethke, Glenn and Rob handling Rocco and Dan, Scot and Bill handling Sheldon.
b. Wettish Property Development
• Construction Progress/ Irrigation –Glenn noted that the parking area is graveled and stabilized, adding that the recent cold weather has had a freeze/dry effect on the soil which aided in resolution of the drainage issues. He added that while the geo-grid and geo-textile was an added expense, it was very effective, even under the weight of heavy rock trucks. He went on to say the roadway detention basins are filled with water, and the soil, gravel and geo-textile have been effective without extra gravel. Glenn reported that the pending change order #6 may be higher than the anticipated $30,000. Glenn further updated that the fields are completely graded and ready for irrigation and top soil. Dan asked if the parking area is completed, and Glenn explained that some parking areas have coarser stone that will be topped with fine stone.
• Phase II – Glenn presented a design plan for the Phase II showing the field located 75’ from the neighbor, adding it could be moved only 10-15’ farther. He noted similar drainage issue to those of Phase I, and discussion followed regarding drainage basins and design options. The commission noted that since Phase II is all grass with no pavement, no increase in runoff should result. Discussion followed regarding fences, stone walls and landscaping. It was agreed that Glenn include the necessary fencing in the bid documents, but not dugouts or benches. Glenn added that he would design contours so soil was neither removed nor brought in to the project. It was added that Eric Auer will design a landscape buffer between the field and the neighbor. Detailed discussion of parking followed noting the distance from the field to parking, access paths, emergency access and stone walls, including numbers of handicapped parking spaces. Dan noted that Planning & Zoning has approved the design concept but the design plan on paper must now be presented to the commission. It was further noted that Phase II will not be irrigated, but electric conduit and water lines should be included. Discussion of handicapped access followed noting the pathway should be consistent with those in Phase I. Naming options for the name of the complex were then discussed and it was decided that for the purposed of the bidding documents the name would be Wettish Phase II, Construction of Baseball Field.
Dan requested a cost breakdown for Phase II and added that the STEAP Grant total of $400,000 was intended to be divided as follows: Sheldon Field approx. $250,000 and Wettish approx $150,000. Glenn noted that he would have a cost estimate at the next meeting but thinks it will be in the $200,000 range, and added the cost of the design/engineering would be submitted the next day.

8. New Business – No new business was presented.
9. Adjournment
*A motion was made by John Machold and seconded by Susan Dean to adjourn the meeting at 9:03 PM. Motion passed unanimously.

Regular Meeting January 11, 2010

2010-01-11T22:22:00.000-05:00

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, January 11, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean
Rob Grasso
Glenn Johnson
John Machold
Bill Silas (arrived at 8:18 PM)

Absent: Scot Thomas

Chairman Dan Colonia called the meeting to order at 8:12PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of:
- Regular Meeting held December 14, 2009
*A motion was made by Susan Dean and seconded by Rob Grasso to accept the minutes of the December 14, 2009 Regular Meeting as written. Motion passed unanimously.

4. Visitors: Cathy Iino, First Selectwoman

5. Communications, Bills and Applications
a. Communications are emailed to the commission as received.
b. The following bills were received:
bill from Dawn Mooney, recording secretary, for the months of
November and December, in the amount of $ 63.27
bill from Anthony Carri, for 8 days in December, in the amount of 72.00
*A motion was made by Rob Grasso and seconded by Susan Dean to authorize payment of the above bills. Motion passed unanimously.
c. No applications were received.

6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 19,902.48
Expenses 4,484.45
Ending balance $ 15,418.23 (42% annual budget expended)
Bill explained that there was a problem with the budget and prior payments made. Running Brook Farms had billed in June and again in December for the same fertilizer and seed for fall application, and these bills were paid by the commission. He stated that he and the finance director are working to correct the issue. Bill further stated that he recalculated the commission’s 2010-2011 operating budget increasing the line items discussed at the last meeting. His final proposed operating budget is $50,400.00 (as attached).

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – park is closed, nothing to report.
• Rocco – park is closed, nothing to report.
• Bethke – park is closed, nothing to report.
b. Wettish Property Development
• Construction Progress – Glenn outlined the cost of the project as it stands today:
$ 759,000 Construction contract
66,000 Change orders to date
$ 825,000 Total expenses to date
40,000 Irrigation contract
20,000 Projected well/pump expense
4,000 Projected CL&P electrical expense
17,000 Projected shed/structure expense
$ 922,000 Total projected cost ($975,000 budget)
Glenn noted that while $53,000 contingency remains for the completion of the entire project, the driveway/parking area cost will increase (by approx. $25,000) with the need for geo-textile/ geo-grid but that still costs less than extra stone. Discussion then focused on the storage/pump structure. Glenn received a quote of $25,522 from the stone wall mason for a 12’ X 24’ cement block structure with a façade made of stone on the property, with footings, slab and roof. Glenn noted that this structure would be maintenance-free and permanent, vs a wooden structure with a lower cost and a lifespan of about 10 years. Cathy Iino questioned if this would go out to bid, and Dan and Glenn noted it would. Glenn stated it was a very fair price but Dan cautioned it is high compared with the remaining funds. Discussion followed regarding building options, breaking down the price for the structure with optional façade, possibly adding it to the construction contract and then paying for a change order and the electrical service needed. Bill advised the commission that there was a new electrical box costing $3800 that may be required by Northeast Utilities. Glenn noted that Scot is preparing a drawing to go to bid. Dan noted that the STEAP Grant money is used before the town’s money and any unused funds will be returned to the town, but delivering the best quality end product is the commission’s priority, and Cathy agreed.
Glenn stated that he met with the Town Engineer regarding the drainage issues, and reviewed the drainage design and modifications made to date. The town has dug a trench which has helped prevent water from spilling over the road and then freezing. Glenn detailed several options to further alleviate the issue including grassing the swale then piping the water under the road and through the Palms’ property to wetlands or running the swale further down the road and then crossing to the wetlands. He noted that the town’s engineer will return with his proposal for resolution. Discussion followed regarding options, temporary solutions and possible further studies. Rob and Bill reiterated that runoff onto the road has been an ongoing problem as long as they have lived on that road.
Glenn stated that the contractor continues to work on the parking lot and the front area is complete with the use of the geo-grade and 9” gravel. He further explained that the recent freeze/thaw cycle has actually helped prepare the soil for construction and daily progress is still being made, noting that earlier in the day the sample roll of geo-grade was laid down and stating that the manufacturer was very competitively priced.
• Irrigation – Glenn told the commission that the contractor is about 31% complete, adding he received an irrigation bill for approximately $12,000. Dan suggested that Eric Auer review the bill before approval.
• Phase II – Dan stated that in speaking with Tom Lentz, Tom advised to go ahead with the field design and construction at the proposed location because the property was purchased with that original intent. Tom further stated that he is very pleased with the stone wall mason’s work to date on the site. Glenn dug test holes for Phase II finding some rock but mostly good soil and will pass the information to Roger Nemergut to design the field. Discussion of the neighbor’s property followed and Glenn suggested locating and elevating the field to avoid blasting. Glenn will proceed with field design with additional parking to go to bid. John adamantly disagreed with the decision not to move stone walls allowing the field to be placed farther to accommodate the neighboring home. Cathy questioned if there were any other differences between the two locations for the field and the commission explained there was not.

8. New Business – No new business was presented.

9. Adjournment
*A motion was made by Bill Silas and seconded by Glenn Johnson to adjourn the meeting at 9:07 PM. Motion passed unanimously.

2009 Meeting Schedule

2009-12-19T17:10:00.000-05:00

Killingworth Park and Recreation Commission
323 Route 81
Killingworth, CT 06419

REVISED
2009 Meeting Schedule

The Killingworth Park and Recreation Commission will hold regular monthly meetings on the second Monday and third Thursday* of each month at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut, unless otherwise noted, as follows:

January 12, 2009 January 15, 2009*
February 9, 2009 February 19, 2009*
March 9, 2009 March 19, 2009*
April 13, 2009 April 16, 2009*
May 11, 2009 May 21, 2009*
June 8, 2009 June 18, 2009*
July13, 2009 July16, 2009*
August 10, 2009 August 20, 2009*
September 14, 2009 September 17, 2009*
October 5, 2009 (1st Mon. due to holiday) October 15, 2009*
November 9, 2009 November 19, 2009*
December 14, 2009 December 17, 2009*

*The purpose of these meetings is to discuss Wettish Property development.

Regular Meeting December 14, 2009

2009-12-14T22:23:00.000-05:00

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, December 14, 2009, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia (arrived at 8:08 PM)
Susan Dean
Rob Grasso
Glenn Johnson
John Machold
Bill Silas
Scot Thomas
Vice-Chairman Scot Thomas called the meeting to order at 8:02 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of:
- Regular Meeting held November 9, 2009 (It was noted that the agenda cited this meeting as November 19, 2009 due to a typographical error.)
*A motion was made by Bill Silas and seconded by Glenn Johnson to accept the minutes of the November 9, 2009 Regular Meeting as written. Motion passed.

4. Visitors: No visitors were present.

5. Communications, Bills and Applications
a. Communications are emailed to the commission as received.
b. The following bills were received:
Bill from Running Brook Farms in the amount of 3,649.60
bill from Olson Sanitation, for November, in the amount of 219.00
bill from Anthony Carri, for November, in the amount of 270.00
bill from Killingworth Garage in the amount of 108.82
bill from CL&P in the amount of 39.58
second bill from CL&P in the amount of 38.96
third bill from CL&P in the amount of 39.72
fourth bill from CL&P in the amount of 39.88
fifth bill from CL&P in the amount of 39.58
sixth bill from CL&P in the amount of 39.11
bill from Running Brook Farms, seed & fertilizer, in the amount of 14.40
*A motion was made by Bill Silas and seconded by Scot Thomas to authorize payment of the above bills. Motion passed unanimously.
c. No applications were received.

6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 22,496.32
Expenses 2,593.84
Ending balance $ 19,902.48 (25.3% annual budget expended)
Bill presented his proposed 2010-2011 operating budget (as attached) citing increased line items with the new fields, including a gatekeeper for 3 to 4 months, and increase in the cost of wood chips, lawncare,… Discussion followed.
*A motion was made by Bill Silas and seconded by Susan Dean to accept the 2010-2011 operating budget of $43,230.00. Motion passed unanimously.

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan suggested that the commission conduct a site walk in March 2010 to assess conditions of dugouts, benches, needed power washing,… and update the to-do list. It was discussed that the Town will probably not help with maintenance and the commission agreed to increase the field maintenance budget to cover the additional cost. Bill will adjust the budget and email the commission. The date for the walk will be set at the February meeting.
*A motion was made by John Machold and seconded by Rob Grasso to adjust the 2010-2011 operating budget to cover increased field maintenance costs since the Town will not be assisting with maintenance. Motion passed unanimously.
• Rocco – nothing additional to report.
• Bethke – Bill stated he will drill the holes for gate installation.
b. Wettish Property Development
• Construction Progress – Glenn discussed the Palms’ drainage issue with Venuti Enterprises and the estimate cost is $1200. He further noted that Eric Auer had volunteered his services to perform the work to the Palms’ satisfaction at no cost. Dan added that the drainage issues were brought to the Town’s attention in the spring and it has not yet been done, and he believes Eric is tired of waiting for it to be resolved and wants to see it through. Glenn reiterated that the Palms’ have already cleared the area to have the work done. Glenn reviewed the plan with the commission to illustrate the need for resolution as construction progresses. Bill noted that there is no water now after all the recent rains, and discussion followed. Rob stated that there is an ongoing ice problem on the road in winter and the town has done nothing. Glenn added that the recent basin improvements have been effective noting he and Eric will meet with the town engineer and the first selectman tomorrow.
Glenn stated that construction of the parking lot is underway with the area graded but no gravel yet because they are waiting for geo-grade to bridge the weak soil allowing for less gravel and top soil. Glenn contacted the manufacturer who is sending a 13’ X264” roll of an improved geo-grade product at no cost other than Venuti’s labor to roll it out. Next week a test area will be done. Glenn further noted that the lower area is cleared but no other work has been done, and it now has standing water. If the geo-grade is effective it could save the town up to $50,000 in additional excavating and gravel.
Glenn noted that there would be no pay requisition this month (at about 31% of cost to date) and approximately $158,000 of the STEAP Grant remains.
Glenn informed the commission that the stone wall contractor gave quoted around $20,000 to construct a 12’ X 24’ concrete block building with stone veneer from the site and gable roof, but he is awaiting a written quote. Glenn noted the high quality for the contractor’s work and Dan confirmed the cost of the shed will come out of the irrigation budget stating they may want to extend the wall in the future.
Glenn indicated that an additional change order for about $15,000 will likely come for underdrains on the upper field to ensure they stay dry. He explained the drainage issue and soil structure in depth noting additional cost for a silt filter and stone. Three additional lateral pipes are proposed, and Glenn agrees with the need to ensure the quality of the end product, and he added that he thinks the project can stay close to budget. The commission then discussed the change order total to date and the budget in detail. Bill cautioned the commission to have more of a handle on expenses and change orders, adding that he believes the contractor knew the project would cost more than quoted because of design flaws. The commission agreed that the cost of the parking area will determine if the project goes over budget. Dan noted that the commission will have to set a critical cost at which to go to the Town to ask for additional funds. The commission then discussed the evident flaws in Weston & Sampson’s project design and questioned if the firm would stand behind it. Specific contradictory reports regarding water levels at the site during Weston & Sampson’s initial soil tests were discussed. Dan suggested the commission cannot ask the town for more funding until they know the additional parking area costs, which should be known next week. Glenn added that there may be irrigation overages as well, such as the cost for isolation valves and a water filter.
*A motion was made by Glenn Johnson and seconded by Scot Thomas to authorize payment of up to $20,000.00 for change order to control ground water in the northern half of the upper field. Bill Silas abstained. Motion passed.
The commission discussed and agreed to contact Weston & Sampson to conduct a site walk and explain their design and its omissions and shortfalls, review construction to date and provide a written report to take to the Town.
• Irrigation – Glenn informed the commission that the irrigation contractor had started work and has made significant progress. Eric is strictly monitoring the work and temperature to ensure the [pipes are properly laid and fused. The company owner and foreman were very optimistic about continuing progress and may finish the lower field this week.
• Phase II – Glenn dug test holes for Phase II and noted that a neighbor, Mrs. Gochberg, is protesting and trying to rally the neighborhood against the field, claiming the area was designated for passive recreation only. The commission discussed the option of returning to Planning & Zoning to try to move the field back to their original site noting that they wanted the field farther away from her property from the start, but that would impact the stone wall. Dan stated he would contact Tom Lentz to discuss options regarding the wall. The commission discussed inviting Mrs. Gochberg to a meeting to discuss her concerns. The commission then discussed the need for water on the Phase II field and the options of running pipe from Phase I vs. a small 2nd well.

8. New Business – Dan noted that he would like the next few meetings to begin at 8:00 PM due to a scheduling conflict. The commission agreed to the time change.

9. Adjournment
*A motion was made by Rob Grasso and seconded by Bill Silas to adjourn the meeting at 9:45 PM. Motion passed unanimously.

Regular Meeting November 9, 2009

2009-11-09T22:03:00.000-05:00

Killingworth Park and Recreation Commission
Regular Meeting November 9, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, November 9, 2009, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean
Rob Grasso
Glenn Johnson
John Machold
Bill Silas
Scot Thomas
Chairman Dan Colonia called the meeting to order at 8:15 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of:
- Regular Meeting held October 5, 2009
*A motion was made by Bill Silas and seconded by Glenn Johnson to accept the minutes of the October 5, 2009 Regular Meeting as written. Susan Dean and Scot Thomas abstained. Motion passed.

4. Visitors: Eric Auer

5. Communications, Bills and Applications
a. Communications were emailed to the commission as received.
b. The following bills were received:
Bill from CL&P, 9/10-10/9/09, in the amount of 39.88
second bill from CL&P, 9/09-10/7/09, in the amount of 38.96
third bill from CL&P, 9/10-10/9/09, in the amount of 39.72
bill from Scovill’s Landscaping, clearing fence lines, in the
amount of 1,800.00
bill from Environmental Consulting Labs, invoice 10/22/09,
in the amount of 189.25
bill from Anthony Carri, for October, in the amount of 279.00
bill from Olson Sanitation, for October, in the amount of 219.00
bill from American Carting, for October, in the amount of 38.71
bill from Killingworth Garage in the amount of 101.94
bill from recording secretary Dawn Mooney in the amount of 36.63
*A motion was made by Glenn Johnson and seconded by Bill Silas to authorize payment of the above bills. Motion passed unanimously.
c. No applications were received.

6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 23,952.85
Expenses 1,459.53
Ending balance $ 22,496.32 (15.8% annual budget expended)
Bill noted that last year around this same time approximately 11% of the budget was expended.

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Bill reported that Scoville Landscaping had cleared the fence lines removed trees limbs above the fences and weed-wacked, without formally being awarded the job. He informed them that he had not authorized the work and that the commission had received lower bids from Arbor Gardens and Chris Plum. Because of the communication error, Scoville agreed to accept the lower bid amount. Dan added that the lowest bid was not submitted in writing. Bill further noted that seed and lime was purchased. Several seeding methods were discussed. Bill got quotes from 3 landscapers:
Chris Plum
Arbor Gardens and
Running Brook Farms - Sheldon 3 fields $1440.00,
Langer landscaping - aerate and over seed:
upper and lower Sheldon $900.00
Rocco $500.00
Bethke $500.00
*A motion was made by Scot Thomas and seconded by Susan Dean to accept the quote from Langer Landscaping to aerate and over seed all 3 fields. Motion passed unanimously.
Bill also noted that the cost for a 200’ roll of fence protector, as discussed at a prior meeting, is $175.00.
*A motion was made by Bill Silas and seconded by Scot Thomas to purchase two 200’ rolls of green fence protector for lower Sheldon Park at $175.00 per roll. Motion passed unanimously.
Bill further added that after a heavy Saturday rainstorm soccer was played at Sheldon Field resulting in damage to the fields. Bill hoped that the scheduling authority would keep field condition in mind, especially when the new fields are in used. The commission agreed that guidelines should be written, as part of the Master Plan, outlining when fields are not playable and should not be used.
• Rocco – nothing additional to report.
• Bethke – nothing additional to report.
b. Wettish Property Development
• Construction Progress – Glenn informed the commission that the contractor is still making steady progress, and is not planning to shut down for the winter season, noting that the upper field stone wall must be moved and the front basin area is already top soiled and seeded. The hope is to get the entire area top soiled and ready to seed in the spring. The top soil With all the rain lately there was some spillage onto the Palms’ property on the 28th but the swale should resolve that. The parking area has not All the drainage is in, electric lines are completed. Billing is 31% completed but Glenn thinks the contractor is farther along that that reflects. Change orders are mostly dealing with drainage on both upper and lower fields. Glenn clarified the drainage upgrades will greatly improve the playability of the fields. Glenn voiced his satisfaction with the contractor. Goal is to everything ready to final seed in the spring. Dan added that the fields will realistically be ready for use in 2011, ensuring there is good grass growth on the fields prior to any use. Glenn shared photos and discussed the 1.5” of rain received one day, water came down the main road into a gutter area that then flows to the Palms’. Some of the dirt washed over the road and onto the Palms’ property. Glenn noted that in a couple of hours a small bulldozer could resolve the issue by digging a swale that Mr. Palm had agreed to hay and mulch. Discussion followed regarding the commission’s prior minutes, and Dan noted that the only documentation he could find of any agreement to go onto the Palms’ property was an email he had received prior to the July 13, 2009 meeting, but the meeting minutes did not address the issue. Dan stated that there was no specific mention of the agreement at the meeting, but confirmed the email does document a promise to the Palms. Eric agrees that for very little time and money the commission can ensure the water passes the Palms’ house to the lower area and honor the promise made. Dan agreed and further noted the culvert should be cleaned of leaves. Glenn stated that the Town had cleaned the culvert before but Eric suggested that someone should be there when they come back to give direction. Discussion followed detailing the email and noting that only the Wettish advisory sub-committee received it. Bill voiced concern because this drainage issue had existed for many years, prior to the Wettish project’s inception, and getting involved may open up a “can of worms” for other properties, and Rob was concerned about setting a precedent. Both noted it is not the cost they are questioning but rather the precedent set and any future liability for maintenance. John noted that this issue was before the sub-committee but not before the committee so members were blindsided. Dan added that often the sub-committee discussed issues that were brought to the committee at a later date. He further noted that the committee must be sure not to aggravate any existing problems. Bill questioned where the money will come from because it is not budgeted, and Dan stated that the operating budget would be the source if possible.
*A motion was made by Glenn Johnson and seconded by Susan Dean to get the cost for excavation to resolve the drainage issue onto the Palms’ property. Votes in favor: Dan Colonia, Susan Dean, Rob Grasso, Glenn Johnson, John Machold, Scot Thomas; opposed: Bill Silas. Motion passed.
Dan reminded the commission that a vote must be taken on the third invoice from Venuti Enterprises, received 9/24/09, in the amount of $91,000.
*A motion was made by Glenn Johnson and seconded by Scot Thomas to approve payment of the third invoice from Venuti Enterprises, received 9/24/09, in the amount of $91,000. Motion passed unanimously.
Dan then presented the forth invoice received from Venuti Enterprises, dated 10/21/09, in the amount of $53,016.50.
*A motion was made by Glenn Johnson and seconded by Susan Dean to approve payment of the forth invoice from Venuti Enterprises, dated 10/21/09, in the amount of $53,016.50. Motion passed unanimously.
• Change orders – Change orders were discussed noting that the payment to Venuti Enterprises in the amount of $53,016.50 included payment for change orders.
• Irrigation – Glenn informed the commission he will be writing a letter to extend contract time. It was noted that this may result in an increase the cost because of the time delay into colder weather. Discussion followed regarding when the irrigation contract was awarded and the number of days specified for the contractor to get onto the site. Glenn stated he would investigate. The well filter and pump were discussed including whether to add them to the irrigation contract or bid them out separately. It was decided to wait and bid them later.
• Phase II – Glenn stated that he is meeting this week with Roger Nemergut to discuss charges. Dan noted that the engineering money is in the town’s budget, but must be moved into the proper fund. The town meeting is set. Glenn noted that 6 to 8 additional test holes must be dug because the location of the phase II field was changed, but explained that he would attend instead of Roger to reduce costs. Eric stated he would assist and email the commission the cost prior to approving.
• Equipment/Storage Building – Eric investigated 12 x 24 colonial-style wooden Carefree building versus block building. The block building (frost wall slab, blocks, steel door and wood roof) would cost approximately $15,000 and the blocks could probably be overage blocks purchased in Westbrook. Building size and design options, storage uses and the added security of a block building were discussed at length. Eric noted that the original budget allocates approximately $5,000 – $6,000 for the building. Dan asked Scot to prepare a simple 10 x 10 building design, based on the sizes of the mechanicals, and possible other storage uses, for the next meeting. The possibility pavilion was also discussed. Bill noted the budget designated a mechanicals’ building and not a storage building.

8. New Business –
• 2010 Meeting Schedule – Dan distributed a proposed 2010 meeting schedule, as attached to these minutes, noting the meetings will be held on the second Monday of each month (except first Monday of October because of holiday) at 7:30 PM at the Killingworth Town Office Building.
*A motion was made by Susan Dean and seconded by Scot Thomas to accept the proposed 2010 meeting schedule. Motion passed unanimously.
• Election of 2010 Officers - The commission discussed re-electing the incumbent officers for the 2010 year.
*A motion was made by John Machold and seconded by Susan Dean to re-elect the existing officers for the 2010 year. Motion passed unanimously.
• Bill noted that it is time to start preparing the budget for next year and Dan added he will prepare the Commission’s annual report for the next meeting. Rob suggested that when preparing next year’s budget, consideration be given to out-sourcing field maintenance. Discussion followed.

9. Adjournment
*A motion was made by Bill Silas and seconded by Rob Grasso to adjourn the meeting. Motion passed unanimously.

Regular Meeting October 5, 2009

2009-10-05T22:01:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting October 5, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, October 5, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Glenn Johnson
Rob Grasso
John Machold
Bill Silas
Absent: Susan Dean
Scot Thomas

Chairman Dan Colonia called the meeting to order at 7:37 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of:
- Regular Meeting held September 14, 2009
*A motion was made by Glenn Johnson and seconded by Bill Silas to accept the minutes of the September 14, 2009 Regular Meeting as written. John Machold abstained. Motion passed.

4. Visitors: No visitors were present.

5. Communications, Bills and Applications
a. Communications were emailed to the commission as received.
b. The following bills were received:
bill from Anthony Carri, for September, in the amount of $270.00
bill from Olson Sanitation, for September, in the amount of 219.00
bill from Killingworth Garage, in the amount of 75.46
bill from recording secretary Dawn Mooney, in the amount of 46.62
bill from Killingworth True Value, for gate, in the amount of 173.34
bill from Killingworth True Value in the amount of 11.08
Dan noted that the bill from Killingworth Garage reflected mowing only the parks, as discussed at the last meeting.
*A motion was made by Glenn Johnson and seconded by Rob Grasso to authorize payment of the above bills. Motion passed unanimously.
An additional bill was presented:
bill from New England Power Equipment, for mower blades,
in the amount of 164.05
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the New England Power Equipment bill. Motion passed unanimously.
An additional bill was presented:
bill from Signs of Our Times in the amount of 500.00
*A motion was made by Bill Silas and seconded by John Machold to authorize payment of the Signs of Our Times bill. Motion passed unanimously.
c. No applications were received.

6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 25,076.55
Expenses 1,120.68
Ending balance $ 23,556.67 (10% annual budget expended)

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Bill noted he put in 3 calls to Chris Plum for an estimate to clear the fence lines as discussed at the last commission meeting, but has not yet heard back. He stated he hopes to hear soon or a decision will be made without his estimate. It was noted that the pieces of concrete are still at the field, and Dan noted he will investigate. The fence covers were discussed at length and it was noted that children are diving over the fence for fun, damaging the covers.
• Rocco – nothing additional to report.
• Bethke – Bill stated gate will be installed when he gets his generator back. He will notify the commission at that time for their assistance.
b. Wettish Property Development
• Construction Progress – Glenn informed the commission that steady progress is being made, with the lower fields being rough graded. A third invoice was received from Venuti Enterprises in the amount of $91,000 bringing the total of the invoices received as of 9/24/09 to approximately $210,000. Glenn stated that this represents approximately 30% of the contracted amount, but the project is closer to 60% complete. To date, there have been three change orders, representing an additional cost of $38,000, as discussed at previous meetings: undercutting and additional stone for the roadway, under-drains and additional stone for the fields and relocation of the drainage outlet pipes away from the Palms’ property. Glenn noted that further change orders must be closely monitored. The commission then discussed the benefit of improving the roadway at the facility in comparison with facilities in other towns. Glenn added that he and Eric investigated wooden sheds at both Kloter Farms and Carefree Small Buildings, noting Carefree was less expensive, and they selected a location near the parking area. They suggested an attractive 10’ x 28’ vinyl-sided structure, costing about $5,000, on a concrete pad, for a total cost of about $8,000. Bill stressed that the concrete pad would cost closer to $4,000 bringing the installed cost to approximately $10,000. Bill also expressed concern about the security, life span and maintenance costs of a wooden structure, urging the commission to price out concrete block or steel buildings as well. Bill further suggested that other groups, such as KYL, may be willing to contribute to the cost of a permanent building, since it could be used to store their equipment. The commission agreed to take the time to investigate prices since the building is not an immediate need. Glen encouraged all members of the commission to visit the facility and view the progress, adding they should let the contractor know who they are. Glen mentioned that at some point in the past the commission informed the Palms that they would further improve their drainage issues by creating a swale on the side of their property. Glenn noted that Mr. Palm had cleared the area, and only a couple of hours with a small machine would be required by the contractor estimating the cost at $500. Mr. Palm would then seed the area. The commission then discussed the need to do more work at the Palms’ when the drainage issues have already been immensely improved. Bill questioned the need to get something in writing detailing the scope of the work to be done, if any, and discussion followed regarding wells, septic systems and liability. Bill further cautioned to be very careful bringing equipment onto private property, and added that this same thing could not be done for all the neighbors in the area. Glenn stated that it was explained to Mr. Palm that the commission would fix this area. John explained that he has no problem with spending the $500, but could not agree without a waiver being signed and suggested checking the commission minutes to determine exactly what was approved. Glenn stated he would get the price to do the work and investigate with Eric, and then cautioned that Phase II could create the same issues with another neighboring property and discussion followed regarding options. Dan questioned drainage on the fields with the recent rains and Glenn stated the fields are dry, but the parking area is very wet and should be resolved. Drainage was discussed at length, and it was noted that there are no drainage pipes in the parking area at this time. Glenn stated that the fields will not be seeded this year, but will be graded and top soiled, and the contractor will have to return in the spring at no additional cost. It was also noted that ATV’s and horses on the property are an ongoing issue. Glenn commented on the diligence of the contractor, mentioning the length of their work day and their presence on the weekends. Bill noted that this area is not yet open for recreation because it is a construction site posing some danger. He stated that he frequently sees cars and people on the property and suggest noting no trespassing in the paper and/or on Killingworthtoday.com . Discussion followed and Dan suggested putting photos of the project’s progress and warning visitors to be very cautious because it is a construction site.
• Irrigation – Glenn stated that the irrigation contract was signed, coordination between the two contractors is underway but the actual irrigation work has not yet begun.
• Phase II – Glenn stated that he met with Municipal Land Use and Planning & Zoning with the proposed placement of the baseball field, and both commissions objected to the location due to its impact on the stone walls. Therefore, the location of the baseball field was changed to the far end of the property closer to the neighbor, but it will still be a full-sized field (380’ at center and 310’ to both lines.) The final design of the field is in progress and drainage issues were discussed. Glenn noted that blasting will be necessary, and a pre-blast survey must be done, costing more money, because the new location is less than 200’ from the neighboring house. Also, 6 or more test holes must be dug at the new location to prepare the bid documents. Discussion followed and Glenn noted he will do much of the work himself to save money. He estimated the cost for the test holes will be approximately $200. The final design will then be presented to Municipal Land Use and Planning & Zoning again for approval. Dan questioned the need for an access road for emergency vehicles and Glenn discussed placement without breaching any stone walls. Parking was then discussed at length. It was noted that the number of spots could be increased because of the field’s distance from a state road.

8. New Business – No new business was presented. However, as the meeting was concluding, Bill did receive a call back from Chris Plum with a verbal estimate of $1,800 to clear the fence lines at Sheldon Field as requested. Bill noted that since up to $2,300 was approved at the September 14 meeting, no additional action was necessary by the commission.

9. Adjournment
*A motion was made by Bill Silas and seconded by Rob Grasso to adjourn the meeting at 8:40PM. Motion passed unanimously

Regular Meeting September 14, 2009

2009-09-14T11:10:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting September 14, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, September 14, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean
Glenn Johnson
Bill Silas
Scot Thomas
Absent: John Machold
Rob Grasso

Chairman Dan Colonia called the meeting to order at 7:35 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of:
- Regular Meeting held August 10, 2009
*A motion was made by Bill Silas and seconded by Glenn Johnson to accept the minutes of the August 10, 2009 Regular Meeting as written. Motion passed unanimously.

4. Visitors: Alan Kostek, President, KYL
Gerry Baron (arrived at 7:40 PM)
Richard Cabral, First Selectman (arrived at 9:05 PM)
Alan informed the commission that he was contacted by Steven Kindschi, a Killingworth boyscout looking to complete an Eagle Scout project at Rocco Field by painting the dugouts and benches, and possibly adding a picnic table and covered trash cans. Alan stated that KYL would provide the funds if the commission would approve the project.
*A motion was made by Scot Thomas and seconded by Susan Dean to approve the above described Eagle Scout project, with KYL providing any necessary funds. Motion passed unanimously.
Dan noted that he had been contacted by Al Zargo who offered to paint the shed at upper Sheldon as a donation, and gave permission to go ahead, but has not heard back from him. Dan noted he will contact Al Zargo.
Alan further asked what KYL can expect for field maintenance at Sheldon and Rocco Fields in the upcoming season. Bill stated that the commission had purchase seed to over-seed but had not yet addressed the clay issue, noting that upper Sheldon will need some work. Discussion followed regarding the needs at Sheldon Field and KYL’s possible input. Alan noted he will bring the discussion to the next KYL meeting and will contact Bill with the outcome. Bill mentioned contacting contractors for estimates because there is money in the budget for clay. It was noted that the fields at Sheldon Park are used for soccer until November 15.

5. Communications, Bills and Applications
a. Communications were emailed to the commission as received.
b. The following bills were received:
Bill from CL&P, 7/10-8/9/09, in the amount of 39.88
second bill from CL&P, 7/10-8/9/09, in the amount of 45.51
third bill from CL&P, 7/10-8/9/09, in the amount of 40.03
bill from CL&P, 8/10-9/9/09, in the amount of 80.06*
second bill from CL&P, 8/10-9/9/09, in the amount of 90.69*
third bill from CL&P, 8/10-9/9/09, in the amount of 79.60*
(*Dan noted that these amounts each represented 2 bills, but the only correct amounts would be paid)
bill from Anthony Carri, for July, in the amount of 279.00
second bill from Anthony Carri, for August, in the amount of 279.00
bill from Olson Sanitation, for July, in the amount of 231.50
bill from Killingworth Garage, in the amount of 128.08
bill from recording secretary Dawn Mooney, in the amount of 56.61
Treasurer Bill Silas questioned the Killingworth Garage bill, expressing concern that the Park and Rec Commission has been incorrectly paying for gas to mow the town’s municipal areas. The commission has been billed for more gas than mowing the parks alone could consume.
*A motion was made by Susan Dean and seconded by Scot Thomas to authorize payment of all of the above bills, except the Killingworth Garage bill. Motion passed unanimously.
Dan asked Richard Cabral about this issue when he arrived at the meeting. Richard suggested that in the future Gerry Manware should itemize all the gas bills indicating gas usage by location and discussion followed.
*A motion was made by Scot Thomas and seconded by Susan Dean to authorize payment of the Killingworth Garage gas bill. Motion passed unanimously.
An additional bill was presented:
bill from American Carting, for trash removal, in the amount of 75.00
*A motion was made by Susan Dean and seconded by Scot Thomas to authorize payment of the American Carting bill. Motion passed unanimously.
Dan also presented a bill for the Parmelee House Study submitted to the commission in error and suggested it be returned to the First Selectman’s office by the recording secretary. Bill questioned the financial reports he received showing bills allocated to Park & Rec before the Wettish Development funds go to Town Meeting.

An additional bill was presented:
bill from Arbor Gardens, for weed-whacking at Rocco and
Sheldon, in the amount of 450.00
*A motion was made by Bill Silas and seconded by Scot Thomas to authorize payment of the Arbor Gardens bill. Motion passed unanimously.
c. No applications were received.

6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 26,385.78
Expenses 692.00
Ending balance $ 25,692.91 (3.5% of annual budget expended)

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park
-Fence Clearing - Dan noted that the fences at the park were very overgrown. Bill got quotes to clear a 3 foot area behind the fences of all overhanging branches, poison ivy and weed-whack the areas, as follows:
Scoville Landscaping $2,300.00
Langer Landscaping 2,500.00
Chris Plum (no response)
Discussion followed regarding clearing all the fence lines or only certain areas, and the commission agreed to clear all areas to preserved the investment in the fences. Bill added he will be sure the landscaper removes the brush from the property.
*A motion was made by Bill Silas and seconded by Scot Thomas to authorize spending $2,300.00 for clearing and weed and poison ivy removal along the fence lines at Sheldon Field. Motion passed unanimously.
-Painting the shed – As previously noted, Dan will contact Al Zargo to paint the shed the same green color.
-Renovation design – Dan asked for and Scot supplied copies of Weston & Sampson’s conceptual designs. Dan discussed the new designs and offered Jerry Baron a look. After some confusion, the plans were discussed. Scot noted he will make copies for Dan. Glenn stated that at this time he is concentrating on the Wettish project and the Sheldon redesign will follow.
- Dan added that he noticed the yellow fence covers at Sheldon Park have holes and should be replaced for safety reasons. Bill stated he would investigate the cost for a 250’ roll and see if KYL could install it. Scot cautioned that these fence covers are often full of bees.
• Rocco – nothing additional to report.
• Bethke – Bill informed the commission that the 14’ gate is now at the field adding that he needs a large drill, and the power to run it, to install it. He noted the $147.00 cost of the gate at True Value was significantly less than expected, and further stated he is still trying to get C. Sherwood to drag the field.
b. Wettish Property Development
• Construction Progress – Glen stated that the contractor is making tremendous progress. Bill noted that he recently instructed motorcycle riders to leave the property, adding that he has the signs prohibiting motorized vehicles. The commission decided that a Friday evening would be the most convenient time to install them. Bill will determine the date and email the commission. Glen continued noting that the stumps were pulled out and being hauled away, and the drainage issue with the Palms was resolved. Glenn added that some of the drainage pipes were lowered 1 to 2’ at no additional charge, but noted that extra drainage stone will be needed around these pipes at an additional charge. This will improve the drainage at a cost of approximately $5,000. He further noted that PVC riders had to be extended at a minimal cost. The commission then discussed the parking areas and Glen stated that options are being explored so as not to incur the cost to undercut the entire parking area, such as geo-grade at $2.40 per square yard then stones on top. It was noted that stone pavers may be too costly. Dan then discussed options used at fields in other towns. Glen noted that he is investigating the cost to upgrade the handicapped sidewalk to an ambulance drive, and ambulance access was discussed at length. Susan then brought up a concern from the Conservation Commission’s last meeting about traffic in the area. They suggested that a free-standing caution sign could be put in the middle of the road only when the fields are in use, rather than speed bumps or a permanent sign that would eventually be ignored by drivers. Discussion of the options followed. Bill noted that he resides on the street and did not believe that traffic would increase, but did state that there are several repeat speeders in that area. Dan stated that he had tried to contact the Traffic Safety Committee but got no response. Susan and Dan discussed the email received from HKHS Athletic Director Richard Dupuis regarding use of the Wettish fields by the cross country team, noting that use of the fields would not be possible until next year and suggested he contact Susan or Debby Butler. The commission agreed that they support the team’s usage of the fields when complete. Discussion then centered around the indications that there are bears on the property. Scot Thomas questioned the documentation needed on change orders to comply with the STEAP Grant requirements. Discussion followed regarding change orders, the contingency fund and cost management and Glenn noted that other change orders may be coming and should be monitored. Dan suggested getting the costs for changes as early as possible. Weston & Sampson’s limited involvement in the process was discussed and Glenn noted that he contacted them regarding the pipe design issues and they satisfactorily explained them. It was noted that the change orders to date have resulted in a better final product being delivered to the residents of Killingworth.
• Irrigation – Glenn noted that the irrigation contract for Phase I, in the amount of $39,243.50 was signed on Friday, September 11 and work will begin in the next couple of weeks. The commission discussed irrigation for Phase II including the possible need for a second well due to the field’s distance from the first well. The option of a second well in comparison to the process to move water across the park was explored. Bill noted that the clay infield will need water as much as the grassed areas, adding that fields in Phase I will be used during different seasons and watered at different times than that in Phase II.
• Phase II – Glen spoke with Roger Nemergut earlier in the day and is meeting with Planning and Zoning the next day with the conceptual design. He noted that once approved, it will go out to bid, adding that he does not believe a traffic study will be required by the State. Susan questioned if both options for field location would be presented and Dan stated that the second option was removed because of its proximity to the neighboring house. Glen added that he will have a template with him to move on the map to illustrate placement of the field. The commission then discussed future options, such as adding a playground or preserving farmland for Planning and Zoning. Parking areas and additional drainage issues were discussed at length.
Two additional bills were presented:
bill from Venuti Enterprises for completion of 15% of 85,000.00
Wettish fields construction
*A motion was made by Bill Silas and seconded by Susan Dean to authorize payment of the second bill from Venuti Enterprises for completion of 15% of Wettish fields construction from STEAP Grant funds. Motion passed unanimously.
bill from Venuti Enterprises for 2 change orders for 21,533.34
Wettish fields construction (undercutting the
roadway and resolving the drainage issue with the Palms)
*A motion was made by Bill Silas and seconded by Susan Dean to authorize payment of the bill for change orders from Venuti Enterprises from STEAP Grant funds. Motion passed unanimously.
Dan stated that he will be attending the next Municipal Land Use Committee’s meeting on September 24. The commission noted that once the Wettish facility has opened, then the re-design of Sheldon Field can begin.

8. New Business – Dan distributed an updated matrix for Tom Lentz to include in the Town Plan, noting that the matrix is not set in stone but rather a work in progress. The commission discussed the possibility of a temporary ice skating rink in a parking lot, noting that the ice on the pond at Sheldon Field is not thick enough for safe skating.
*A motion was made by Susan Dean and seconded by Scot Thomas to approve the updated matrix to pass on to the Planning & Zoning Commission. Motion passed unanimously.

9. Adjournment
*A motion was made by Scot Thomas and seconded by Susan Dean to adjourn the meeting at 9:15 PM. Motion passed unanimously.

Regular Meeting August 10, 2009

2009-08-10T11:10:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting August 10, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, August 10, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean
Glenn Johnson
Bill Silas
Absent: John Machold
Rob Grasso
Scot Thomas

Chairman Dan Colonia called the meeting to order at 7:34 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of:
- Regular Meeting held July 13, 2009
*A motion was made by Bill Silas and seconded by Susan Dean to accept the minutes of the July 13, 2009 Regular Meeting as written. Motion passed unanimously.

4. Visitors: Debby Butler, Killingworth Land Trust
Eric Auer, Wetttish Property Development advisor
Dick Otto, Wetttish Property Development advisor
Susan Dean stressed the desire to capitalize on the opportunity to include trails at the Wettish property and shared her conversation with Dale Wilcox, VP of Killingworth Chamber of Commerce, hoping that Killingworth could someday be known for its hiking trails. Dan Colonia added that the property is now open with an access road and noted that the road and parking area will usable for hiking the trails before the fields are available. The commission discussed including trails on any future town website. Susan introduced Debby Butler of the Killingworth Land Trust who stated that she had already visited the property, blazed the main trail (GPS) and will print a map. She noted that every time she visited the property she encountered ATV’s and horses and Glenn added that there are numerous signs of bears on the property. Bill Silas stated that he has the 15 signs prohibiting ATV’s. The commission then discussed alternate route currently being developed for horses, and reviewed a map with Debby noting possible trail locations relative to the existing road, well and walls. It was noted that these trails could link to existing Pattaconk trails and bike trails. Bill and Dan noted that HKHS would like to hold Cross Country meets at the property as well. Debby suggested that a kiosk containing trail information and maps would be a good Eagle Scout project and options for printing color maps were discussed. Dan and Glenn suggested the house/building could be used as a pseudo-museum containing photos of the stone walls, trail maps and nature center and community service hours could be utilized for help.

5. Communications, Bills and Applications
a. Communications were emailed to the commission as received.
b. The following bills were received:
Bill from Killingworth Garage for June, in the amount of $120.00
second bill from Killingworth Garage for July, in the amount of 203.91
bill from CL&P, in the amount of 40.00
second bill from CL&P, in the amount of 39.89
third bill from CL&P, in the amount of 45.86
bill from American Carting, for August, in the amount of 75.00
bill from Anthony Carri, for June, in the amount of 270.00
bill from Olson Sanitation, for July, in the amount of 231.50
bill from recording secretary Dawn Mooney, in the amount of 46.62
*A motion was made by Bill Silas and seconded by Susan Dean to authorize payment of the above bills. Motion passed unanimously.
Treasurer Bill Silas noted that the line item for Sheldon Field design was moved. Dan noted that he will discuss this with Gina Regolo and Richard Cabral because he had asked for this line item to be carried over and was told it would not be a problem. Two additional bills were presented for Wettish Phase II test holes:
bill from Richard Gates, surveying, in the amount of 800.00
bill from Roger Nemergut Cons., observation in the amount of 812.50
Bill questioned where the money would be coming from since the line item is not there. He further noted that when he had questioned where the money would come from at an earlier meeting, he was told not to worry about it because the town would probably do it.
*A motion was made by Susan Dean and seconded by Glenn Johnson to authorize payment of the above two bills pending determination of the allocation of funds from the development account. Motion passed unanimously.
Another bill was presented
bill from Venuti Enterprises for completion of 7% of Wettish 50,000.00
fields construction
*A motion was made by Bill Silas and seconded by Susan Dean to authorize payment of the above bill from Venuti Enterprises with the funds to come out of Wettish monies. Motion passed unanimously.
c. The following applications were received:
- Application from the Democratic Town Committee for the use of Sheldon Park and pavilion on Sunday, August 16 from 4:00 PM to 6:00 PM (rain date August 23) for a Meet the Candidates gathering. Discussion followed noting that alcohol could not be served.
*A motion was made by Susan Dean and seconded by Bill Silas to approve the application received from the Democratic Town Committee, for the use of Sheldon Park and pavilion on Sunday, August 16, 2009 (rain date August 23) for a Meet the Candidates gathering. Motion passed unanimously.

6. Treasurer’s Report
Treasurer Bill Silas reported on the close of the 2008-2009 budget year, noting that due to the commission’s responsible use of funding, $8,375.00 was given back to the town, with $4,200.00 coming from the Field Maintenance Fund.
Bill also reported on the 2009-2010 budget:
Opening balance $ 26,650.00
Expenses 247.00
Ending balance $ 26,375.88 (1%of annual budget expended)
Bill also discussed the $50,000.00 capital line item for Sheldon Field design.

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan noted that a rotten tree near the port-o-potty was reported and taken down for safety reasons.
Glenn questioned if the base mapping of Sheldon Park was already done and Dan presented a drawing. Glenn stated he would contact the surveyor and discuss with Roger Nemergut. The commission discussed the need for irrigation of the fields, including the use of water cannons, noting the grass infield. Dan suggested design should include irrigation, which could be eliminated if funding does not permit.
• Rocco – nothing to report.
• Bethke – Susan stated there was a rut at the pitcher’s mound. The commission discussed dragging the field and Bill noted the commission already has the equipment for the Kubota tractor and only needs to hire someone to do the work, adding he will investigate.
b. Wettish Property Development
- Construction Progress – Glenn stated that the western half of the property is open, but noted that construction had been delayed by the wet weather but it seems to be dryer now so progress should pick up. Tree cutting is proceeding. Drainage was discussed at length, noting the outlet toward the Palms had been moved and the water going toward Gargiulos was piped into a stream. The change order for drainage issues will cost approximately $2-3000.00. Eric Auer noted his concern of not ripping up too much land at one time.
Glen added that to get access to the property the road had to be undercut 12” and stabilization fabric was laid because of the weak soil resulting in a change order costing approximately $8500.00. Glenn further noted that the parking lot is of concern because it may need to be undercut as well, but other options are being explored, such as grass pavers. The commission then discussed the maintenance of grass pavers including mowing and plowing, and whether the soil issue is caused by this year’s excessive rain or oversight in the construction documents. Eric noted that he had brought up this concern at a design meeting with John Figurelli, but John did not increase the original 6”. Discussion of the culverts followed and Glenn noted that another change order may be necessary. Dick Otto advised the commission to keep Weston & Sampson in the information loop since they prepared the construction documents and should be made aware of any problems with them. If they are not kept informed, the commission cannot go back to them to recoup some of the extra costs if they get too high. Glenn noted that he has been cautious in going back to Weston & Sampson to avoid additional expenses.
Glenn added that the stumps are being hauled away and the wood is being chipped and hauled away for use as fuel. Dan questioned if stone walls have been impacted and Glenn stated that some have been moved out of the way.
- Irrigation – Eric stated he has worked with the irrigation contractor and the contractor has adjusted the plan. Eric noted that the contractor must be held to the original specs, and then this would be a good value at about 50% of budget. Dan noted he will schedule the contract signing since Richard Cabral is back from vacation, and added that the specs must be laid out in writing. Bill stated that CL&P was on the property and Glenn stated that they were installing poles. Discussion followed as to whether CL&P had been paid yet.
Dick stated that the Wettish project has now progressed beyond the point of his original charge and therefore he is stepping away from any further involvement, although he will continue to be available for questions if needed. Dan noted that Dick had been involved from the day the property was purchased by the town and commended his input as invaluable. The entire commission thanked Dick for his hard work.
- Phase II – Glenn and Eric stated that Roger Nemergut dug test holes last week finding bedrock at the surface. Glenn presented a template for the baseball field to place on the drawings, and two possible designs were discussed in relation to the parking areas, stone walls and neighboring homes. Eric suggested presenting both options to Planning & Zoning and Land Use, and Dan suggested presenting the location with less disruption to the walls and slopes and additional parking. Glenn recommended presenting Land Use with only one plan for the closer field because the farther field would be too close to the neighboring house. Glenn also discussed the storm water retention area and the need for 12” to 18” soil to build over ledge. A grass infield was also discussed.
Additional parking was also discussed at great length, noting that the baseball field will be used opposite seasons than the multi-purpose fields. The commission agreed that approximately 20 additional spaces could be added with minimal disruption. Eric cautioned the commission to carefully watch the number of parking spaces and ask the state for guidance so not to exceed 200 spaces and trigger a state traffic study. Bill noted the presentation must stress the need for a regulation sized baseball field for high school use. Dan will investigate when the presentations to Planning & Zoning and Land Use could be made.
Eric presented brochures for buildings/sheds for the pump house and storage, noting that prices are reduced at this time of year. The commission then discussed the costs of sheds compared to block buildings, the budget of $6000.00 and the size shed needed, noting that dick Leighton requires it to be on a pad. Eric will price out an appropriate shed with no windows. The commission further discussed the budget, the STEAP Grant funding and potential overages.

8. New Business – Bill noted that he had the 15 signs for the Wettish property prohibiting ATV’s and discussion followed. Dan suggested giving them to Glenn or to Venuti Enterprises to post at Wettish and Bill will order more signs for the other 3 parks.
Bill questioned if interest is being charged on change orders since the contractor needs to increase its bond amount, Glenn stated that came up earlier in the day and, therefore, Bill advised that an additional 3% must be added to overages.

9. Adjournment
*A motion was made by Bill Silas and seconded by Susan Dean to adjourn the meeting at 9:45 PM. Motion passed unanimously.

Regular Meeting July 13, 2009

2009-07-13T11:54:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting July 13, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, July 13, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean
Rob Grasso
Glenn Johnson
Bill Silas (arrived at 7:55 PM)
Absent: John Machold
Scot Thomas

Chairman Dan Colonia called the meeting to order at 7:40 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of:
- Regular Meeting held June 8, 2009
*A motion was made by Susan Dean and seconded by Glenn Johnson to accept the minutes of the June 8, 2009 Regular Meeting as written. Motion passed unanimously.
It was noted by the commission that since there was not a present quorum at the June 12, 2009 irrigation bid opening session and no motions were made then no minutes need be filed.

4. Visitors: Eric Auer, Wetttish Property Development advisor

5. Communications, Bills and Applications
a. No communications were presented.
b. The following bills were received:
Bill from American Carting, 6/10, in the amount of $ 75.00
second bill from American Carting, 7/2, in the amount of 75.00
bill from CL&P, in the amount of 45.34
second bill from CL&P, in the amount of 40.22
third bill from CL&P, in the amount of 39.89
bill from Anthony Carri, for June, in the amount of 270.00
bill from Thomas Keegan & Sons, in the amount of 1803.36
bill from Olson Sanitation, for June, in the amount of 219.00

bill from Running Brook Farms, fertilizer & seed for fall
application, in the amount of 2209.60
bill from recording secretary Dawn Mooney, in the amount of 46.62
bill from Environmental Labs, for Sheldon Park water testing,
in the amount of 127.50
second bill from Environmental Labs, for Sheldon Park
water testing, in the amount of 152.50
*A motion was made by Bill Silas and seconded by Rob Grasso to authorize payment of the above bills. Motion passed unanimously.
An additional bill was presented from Killingworth True Value for a pressure gauge and switch in the amount of $ 34.00. It was decided to hold payment of this bill until further information was received from Walter Adametz.
c. The following applications were received:
- Application from KYL for the use of Bethke field Monday thru Friday, 4:30 - 6:30 PM, from 8/24/09 to 10/30/09, for practices, and the use of Rocco field Monday thru Friday 4:30 - 6:30 PM and Saturday 9/12, 9/19, 9/26, 10/3, 10/17, & 10/24/09, 9:00 AM – 4:00 PM, for practices and games.
*A motion was made by Bill Silas and seconded by Susan Dean to approve the application received from KYL for the use of Bethke field, Monday thru Friday, 4:30 - 6:30 PM, from 8/24/09 to 10/30/09, for practices, and the use of Rocco field Monday thru Friday 4:30 - 6:30 PM and Saturday 9/12, 9/19, 9/26, 10/3, 10/17, & 10/24/09, 9:00 AM – 4:00 PM, for practices and games. Motion passed unanimously.
- Application from KYL for the use of upper Sheldon Park for practices and games, any 2 weekdays 4:30 to 6:30 PM from 8/24/09 to 10/30/09.
- Application from HK Rec. for the use of upper Sheldon Park for HK Youth Soccer and HK Travel Soccer, Monday thru Friday 4:30 PM to dark and Saturday 8:00 AM to 5:30 PM 8/17/09 to 11/07/09.
*A motion was made by Susan Dean and seconded by Bill Silas to approve the 2 applications received from KYL for the use of upper Sheldon Park for practices and games, any 2 weekdays, from 8/24/09 to 10/30/09, and HK Rec. for the use of upper Sheldon Park for HK Youth Soccer and HK Travel Soccer Monday thru Saturday, 8/17/09 to 11/07/09 with the exact times and dates of use to be coordinated between the two organizations. Motion passed unanimously.

6. Treasurer’s Report - Treasurer Bill Silas reported had not received an updated statement from the Town’s Finance Director.

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – The commission decided to postpone discussion of the renovation design until a future meeting. Dan noted that the spring animal was still broken and Bill stated he would investigate it.
• Rocco – nothing to discuss.
• Bethke – Bill noted that the gate and signs have been ordered.
b. Wettish Property Development
- Construction - Glenn reported that the construction entrance is now open. Glenn stated that his primary concern at this time is the drainage toward the Palms’ property. He stated that he visited the property to see for himself, noting that the Palms’ house is directly across the street from the park and the proposed drainage pipe empties onto their property toward the house. Glenn suggested it would be in everyone’s best interest to move the drainage outlet to the side to empty into a swale away from the Palms’ house. Glenn stated his belief that this would not cause any problem. The commission then discussed other adjacent properties to ensure there would be no negative impact and Glenn noted that the cost to make this adjustment should be minimal.
*A motion was made by Glenn Johnson and seconded by Susan Dean to allow Glenn to issue a change order and get cost implications to modify the drainage outlet structure on the Wettish property to alleviate the water flow onto the Palms’ property and instead direct the flow away from their property. Motion passed unanimously.
Glenn further discussed the possible need for additional excavation, gravel and geo-textile fabric for the road ways and parking area. He noted that the cost could be between $40,000 and $60,000. The commission then expressed concern that this cost could equal the contingency.
*A motion was made by Glenn Johnson and seconded by Susan Dean to authorize Glenn to obtain a cost for the extra gravel, excavation and geo-textile fabric that may be necessary for the Wettish project roadway and parking areas. Motion passed unanimously.
Glenn and Eric advised the commission that the area had been sprayed and tree cutting was beginning. Dan asked if the commission could get a time-table from Venuti Enterprises to establish a payment schedule to coincide with the work as it progresses. Glenn noted that he provided a standard Excel spreadsheet to simplify the process. Dan stated the State informed him they need only the list of bidders and bid amounts. Dan requested the recording secretary prepare a Bid Tabulation table, and further noted he would like a publicity photo taken of the Selectmen with shovels in hand in front of the STEAP Grant sign for the press.
- Irrigation – It was noted the low bid for irrigation was $38K. Eric showed the irrigation contractor’s plan for the project and voiced a concern that the water coverage may not be equal throughout the area, noting specifically that the edges of the fields may not receive equal coverage. Dan added that since the edges of the fields get the most foot traffic and therefore the most wear and tear, it is imperative that they receive equal water coverage. Discussion followed. The contractor was able to quote a lower cost by reducing the number of heads and controllers and Eric would like the contractor to demonstrate equal coverage, perhaps with more zones or adjusted timing. Also, discussion followed regarding drainage and options to avoid wet areas and dry areas. Eric suggested that these issues be addressed with the irrigation contractor prior to signing the contract. He believes that he can work these issues out with the contractor, has left him a message but the manager is on vacation until later in the week. Eric will report back.
- Phase II – Eric would like to start the test holes for Phase II, and a discussion of funding followed.
*A motion was made by Bill Silas and seconded by Susan Dean to authorize Eric Auer to discuss digging the Wettish Project Phase II test holes with the Town. Motion passed unanimously.

8. New Business – no new business was presented.
The commission discussed the 2009 meeting schedule, noting that the regularly scheduled Thursday meetings were no longer necessary since the Wettish project had been approved by the town, contract awarded and construction had begun.
*A motion was made by Glenn Johnson and seconded by Bill Silas to cancel the Park & Recreation Commission’s Regular Meetings scheduled for the third Thursday of each month for the remainder of 2009, beginning with July 16. The Monday meetings will remain unchanged. Motion passed unanimously.

9. Adjournment
*A motion was made by Glenn Johnson and seconded by Bill Silas to adjourn the meeting at 8:55 PM. Motion passed unanimously.

Special Meeting June 12, 2009

2009-06-12T07:56:00.000-04:00

Killingworth Park and Recreation Commission
Special Meeting June 12, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Special Meeting on Friday, June 12, 2009, at 4:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean
Glenn Johnson
Absent: John Machold
Bill Silas
Rob Grasso
Scot Thomas
Visitors: Richard Cabral, Killingworth First Selectman
Eric Auer, Wetttish Property Development advisor
Representatives of four irrigation contractors
Chairman Dan Colonia called the meeting to order at 4:02 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Opening bids for Wettish Property Irrigation
Five bids for irrigation at the Wettish property were opened, as follows:
1. Anderson Turf Irrigation Inc. (not in attendance)
Base bid $ 68,922.00
Deduct Alt. $ 20,611.00
No DAS pre-qualification, no bid bond
2. Winterberry Irrigation, LLC (in attendance)
Base bid $ 39,243.50
Deduct Alt. $ 8,540.00
No DAS pre-qualification, bid bond included
3. Fournier Irrigation (in attendance)
Base bid $ 69,879.00
Deduct Alt. $ 15,540.00
No DAS pre-qualification, bid bond included
4. Executive Landscaping Inc. (in attendance)
Base bid $ 66,200.00
Deduct Alt. $ 22,200.00
No DAS pre-qualification, bid bond included
5. National Lawn Sprinkler (in attendance)
Base bid $ 69,350.00
Deduct Alt. $ 19,000.00
No DAS pre-qualification, bid bond included
(See attachment for addresses)
Dan noted that the apparent low bidder is Winterberry Irrigation LLC, of Southington. Discussion then followed between the commission and the bidders’ representatives regarding DAS prequalification, and Glenn noted that this prequalification is a stipulation of the STEAP Grant and not the Town itself. Dan also clarified that DAS prequalification is required at the time of the bid, and therefore cannot be obtained at a later time.
The commission informed the attendees that the next step will be to contact each bidder to provide DAS prequalification information.

9. Adjournment
Glenn thanked everyone for their attendance.
*A motion was made by Glenn Johnson and seconded by Susan Dean to adjourn the meeting at 4:27 PM. Motion passed unanimously.

Regular Meeting June 8, 2009

2009-06-08T07:55:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting June 8, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, June 8, 2009, at 7:42 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Dean
Glenn Johnson (arrived at 8:14 PM)
John Machold
Rob Grasso
Absent: Bill Silas
Scot Thomas

Chairman Dan Colonia called the meeting to order at 7:42 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of:
- Regular Meeting held May 11, 2009
*A motion was made by Susan Dean and seconded by John Machold to accept the minutes of the May 11, 2009 Regular Meeting as written. Motion passed unanimously.

4. Visitors: Richard Otto, Wetttish Property Development advisor

5. Communications, Bills and Applications
a. Dan presented communications received on the table for review.
b. The following bills were received:
Killingworth Garage $94.60
Dawn R. Mooney (recording sec.) 51.76
Anthony Carri (May) 279.00
Olson Sanitation (May) 219.00
CL&P 38.81
CL&P 39.99
CL&P 39.74
*A motion was made by Susan Dean and seconded by Rob Grasso to approve payment of the above bills. Motion passed unanimously.
Dan stated that Bill Silas had requested that the commission approve $725 to $1000 to weed-whack and clear fences of all brush at the three fields. Discussion followed regarding prior maintenance at Bethke Field and the break-down of the estimated costs.
*A motion was made by Susan Dean and seconded by John Machold to approve up to $1000.00 to weed-whack and clear fences of all brush at the Town’s three fields. Motion passed unanimously.
c. The following applications were received:
- Application from HK Soccer Club for the use of Sheldon Park 5:30 - 7:30 PM on Mondays from 6/29/09 to 7/20/09 for first and second grade soccer skills.
Discussion followed regarding minimal field availability on Monday nights and it was decided that Tuesday nights would better accommodate the club’s needs.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the application received from HK Soccer Club for the use of Sheldon Park 5:30 - 7:30 AM on Tuesdays (instead of Mondays as originally requested) from 6/29/09 to 7/20/09 for first and second grade soccer skills. Motion passed unanimously.
- Application from HKHS Boys and Girls Soccer Teams for the use of Sheldon Park nightly (8 boys’ games on Tuesdays/Thursdays and 10 girls’ games on Mondays/Wednesdays) from 6/15/09 to 8/21/09 for Summer Soccer League.
*A motion was made by John Machold and seconded by Susan Dean to approve the application received from HKHS Boys’ and Girls’ Soccer Teams for the use of Sheldon Park nightly (8 boys’ games on Tuesdays/Thursdays and 10 girls’ games on Mondays/Wednesdays) from 6/15/09 to 8/21/09 for Summer Soccer League. Motion passed unanimously.

6. Treasurer’s Report - Treasurer Bill Silas was not present.

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan noted that the spring animal was not repaired and stated he would call Walter. John asked if the concrete by third base had been removed yet and noted that he would check on it.
• Rocco – nothing to discuss.
• Bethke – nothing to discuss.
b. Wettish Property Development
Dan presented an invoice for $409.10 received from Joseph Merritt & Company for 20 copies of the irrigation documents/bid papers. He noted that 3 copies had been picked up when he last checked, but Glenn had indicated there were 6 or 7 interested parties.
*A motion was made by Susan Dean and seconded by John Machold to approve payment of $409.10 to Joseph Merritt & Company for 20 copies of the irrigation documents/bid papers. Motion passed unanimously.

Dan stated that he is attending tomorrow’s Board of Finance meeting to present the Wettish project plans, noting that the Board of Selectmen has already approved up to $975,000. He further noted that he does not expect any problems gaining Board of Finance approval, which would allow the Special Town Meeting to be scheduled for next week. The hope is for construction to begin early in July. Dick questioned the source of the irrigation figures used in the presentation, and Dan noted the numbers are an estimate by Bisco. Discussion followed regarding the bid opening scheduled for 4:00 PM on Friday, June 12, and next week’s tentative Special Town Meeting.
Dan also discussed an invoice received from Weston & Sampson in the amount of $1408.60. The original Weston & Sampson contract included 10 copies of the construction bidding documents. This invoice is for the additional 15 copies that the commission requested ($808.60), as well as 4 hours of Richard Boston’s time to attend the bid opening meeting ($600.00).
*A motion was made by Susan Dean and seconded by John Machold to approve payment of $1408.60 to Weston & Sampson for 15 copies of the construction bidding documents ($808.60), and 4 hours of Richard Boston’s time to attend the bid opening meeting ($600.00). Motion passed unanimously.
Dick questioned which budget this money will come from, and Dan explained that it will come from the Wettish development budget which has approximately $34,000 remaining.

8. New Business – no new business was presented.

9. Adjournment
*A motion was made by John Machold and seconded by Glenn Johnson to adjourn the meeting at 8:20 PM. Motion passed unanimously.

May 11, 2009 - Notice of Vote

2009-05-11T21:54:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting May 11, 2009

NOTICE OF VOTE

The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, May 11, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Scot Thomas
Susan Dean
Glenn Johnson
Bill Silas (arrived at 7:55 PM)

Absent: John Machold

Visitors: Richard Otto

Chairman Dan Colonia called the meeting to order at 7:45 PM.

*A motion was made by Scot Thomas and seconded by Glenn Johnson to accept the minutes of the April 13, 2009 Regular Meeting, April 23, 2009 Bid Opening Session and April 27, 2009 Special Meeting as written. Rob Grasso abstained. Motion passed.

*A motion was made by Scot Thomas and seconded by Bill Silas authorize payment of $500.00 from Wettish funds to apply to DEP for Stormwater Management Program approval . Motion passed unanimously.

*A motion was made by Bill Silas and seconded by Scot Thomas to approve the application received from HK Rec. Dept. for the use of Sheldon Park 10:00 - 11:30 AM on Tuesdays and Thursdays from 6/23/09 to 8/4/09 for summer camps. Motion passed unanimously.

*A motion was made by Bill Silas and seconded by Scot Thomas to approve the payment of $500.00 to Conway Painting upon completion of job for painting Sheldon Park pavilion, dugouts and benches. Motion passed unanimously.

*A motion was made by Bill Silas and seconded by Susan Dean to approve payment of the following bills:
Supreme Forest Products (woodchips) $ 988.35
Langer Contractors (Bethke clearing) 75.00
Olson Sanitation (April) 219.00
Killingworth Garage 5.14
Anthony Carri (April) 270.00
Tilcon CT (Sheldon parking lot) 614.01
American Carting 75.00
Arbor Gardens (Rocco & Bethke Fields) 900.00
Dawn R. Mooney (recording sec.) 183.50
Motion passed unanimously.

*A motion was made by Bill Silas and seconded by Glenn Johnson to approve payment to Weston & Sampson of $6,750.00 ($4,500.00 for bidding and construction document preparation and $2,250.00 for completion of initial contract) out of Wettish Property Development funds. Motion passed unanimously.

*A motion was made by Bill Silas and seconded by Glenn Johnson to spend $500.00 for signs prohibiting motorized vehicles and hunting on the Wettish property.
Motion passed unanimously.

*A motion was made by Bill Silas and seconded by Susan Dean to approve payment of the following additional bills:
CL&P $ 78.09
CL&P 77.47
CL&P 77.78
Motion passed unanimously.

*A motion was made by Bill Silas and seconded by Glenn Johnson to adjourn the meeting at 9:15 PM. Motion passed unanimously.

Regular Meeting May 11, 2009

2009-05-11T21:50:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting May 11, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, May 11, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Scot Thomas
Susan Dean
Glenn Johnson
Bill Silas (arrived at 7:55 PM)
Absent: John Machold
Chairman Dan Colonia called the meeting to order at 7:45 PM. Dan introduced and welcomed new commission member Rob Grasso.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of: - Regular Meeting held April 13, 2009
- Bid Opening Session April 23, 2009
- Special meeting held April 27, 2009
*A motion was made by Scot Thomas and seconded by Glenn Johnson to accept the minutes of the April 13, 2009 Regular Meeting, April 23, 2009 Bid Opening Session and April 27, 2009 Special Meeting as written. Rob Grasso abstained. Motion passed.

4. Visitors: Richard Otto, Wetttish Property Development advisor

5. Communications, Bills and Applications
a. The following communications were received:
Dan presented communications received from the Board of Selectmen, including an approved proposal from Conway Painting for painting the pavilion, dugouts and benches at Sheldon Field.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the payment of $500.00 to Conway Painting upon completion of job for painting Sheldon Park pavilion, dugouts and benches. Motion passed unanimously.
Dan discussed a message he received from Dan Schuman requesting a practice field for his little league team. The commission agreed to refer the call to KYL, who schedules their own teams’ practices.

b. The following bills were received:
Supreme Forest Products (woodchips) $ 988.35
Langer Contractors (Bethke clearing) 75.00
Olson Sanitation (April) 219.00
Killingworth Garage 5.14
Anthony Carri (April) 270.00
Tilcon CT (Sheldon parking lot) 614.01
American Carting 75.00
Arbor Gardens (Rocco & Bethke Fields) 900.00
Dawn R. Mooney (recording sec.) 183.50
*A motion was made by Bill Silas and seconded by Susan Dean to approve payment of the above bills. Motion passed unanimously.
*A motion was made by Bill Silas and seconded by Susan Dean to approve payment of the following additional bills:
CL&P $ 78.09
CL&P 77.47
CL&P 77.78
Motion passed unanimously.
Dan presented a bill from Weston & Sampson in the amount of $6,750.00, detailed as $4,500 for bidding and construction document preparation and $2,250 for completion of initial contract. Bill noted that payment of $1,125 is recorded in the budget to date.
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve payment to Weston & Sampson of $6,750.00 ($4,500.00 for bidding and construction document preparation and $2,250.00 for completion of initial contract) out of Wettish Property Development funds. Motion passed unanimously.
c. The following applications were received:
- Application from HK Rec. Dept. for the use of Sheldon Park 10:00 - 11:30 AM on Tuesdays and Thursdays from 6/23/09 to 8/4/09 for summer camps.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the application received from HK Rec. Dept. for the use of Sheldon Park 10:00 - 11:30 AM on Tuesdays and Thursdays from 6/23/09 to 8/4/09 for summer camps. Motion passed unanimously.

6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 19,807.62
Expenses 1,320.00
Ending balance $ 18,507.42 (29%of annual budget expended)
A discussion followed regarding the money remaining in the budget and Bill noted that the commission may give back between $4,000 and $5,000 to the Town. Bill also stated that $50,000 was put into next year’s budget for design of Sheldon Park. Discussion followed regarding the possibility of trails on the Wettish property noting it may be possible to include them in the budget. Glenn stated that he will contact Debby Butler. Dan also noted the need for signs prohibiting hunting, firearms & motorized vehicles, since there are no extra kiosks. The commission discussed marking the boundaries of the property to ensure hunters who get lost do not wander onto the property.
*A motion was made by Bill Silas and seconded by Glenn Johnson to spend $500.00 for signs prohibiting motorized vehicles and hunting on the Wettish property.
Motion passed unanimously.

7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Painting was discussed earlier in this meeting. Scot asked if the water was back on, and it was noted that Walter Adametz has not received the water test results. Bill volunteered to be the new contact person for Walter. It was also noted that some bases are missing, so Bill will follow up with KYL.
• Rocco – The new scoreboard was discussed as a welcome addition to Rocco Field.
• Bethke
- Gate – Discussion will follow at a later meeting.
b. Wettish Property Development
Glenn Johnson summarized the 16 bidders stating Venuti Enterprises, Inc. was the apparent low bidder. Glenn has contacted Venuti Enterprises, Inc. for the information not included in the bid, and they will provide it. Dan questioned if Glenn had contacted Schumack Engineered Construction and Glenn indicated he had not, but he had verified that Addendum 2 was sent to them. Dick stressed the need to contact them and the minutes of the April 27 meeting were read confirming a motion to do that. Glenn indicated he would make contact.
Glenn indicated the irrigation specs and documents are complete (noting that the well is a separate issue and not included) and have been sent to town attorney Mike Wells, First Selectman Richard Cabral, Dan and Eric Auer for approvals, to avoid the “go-around” of the construction documents. Discussion followed regarding the need for an equipment building/pump house and bidding this building. The commission discussed a shed-type or concrete block structure that could possibly house a small tank, electrical controls, pump circuit breaker and optional storage.
Glenn then explained the next step of bidding irrigation and registering the site with the DEP Stormwater Management Program. Glenn will complete the application.
*A motion was made by Scot Thomas and seconded by Bill Silas authorize payment of $500.00 from Wettish funds to apply to DEP for Stormwater Management Program approval. Motion passed unanimously.
Dan stated that he received a call from Richard Cabral for an update on the project and he will respond after this meeting. He also was contacted by John Figurelli of Weston & Sampson who has received several requests for submittals. Glenn noted that the contract has not yet been signed so there is not information to give out yet. Dan informed the commission that Richard Boston, the landscape architect on the project, was laid off by Weston & Sampson. Dan referred to the Weston & Sampson contract for the extent of their involvement in construction administration. Glenn stated that he could do that job but may have to refer back to them because they are the engineer of record and the contract was read aloud to clarify, noting that Weston & Sampson’s supplemental services are quoted at $26,000. Glenn believes that scope of involvement is not necessary and discussion followed. Dan believes enough money remains for these services if the commission chooses and further discussion followed. Dick Otto cautioned to follow closely the STEAP Grant requirements and not to cut the design professional out of the process. It was decided that Glenn would contact Weston & Sampson to discuss scope noting the commission has about one month to decide.
Discussion followed regarding the necessary coordination between the general and irrigation contractors and the importance of the information that must be supplied to each ahead of time. The depth of the sprinkler heads, laterals, top soil and the need for athletic field specific irrigation specs were also discussed.
Dick stressed the need to develop and abide by a written schedule to ensure the project is completed in a timely manner. Dan explained that the documents are now with the town attorney and he hopes to open the irrigation bids on or around May 29. Discussion followed regarding the option of going to Town Meeting with the irrigation figures that Eric Auer had received, and Scot expressed the need for contingency. Discussion followed regarding the time line. The option of delaying seeding until next spring was discussed but not supported. Dick asked the commission if they anticipate starting the project by July 1 and the commission expressed the desire to do so, but noted the Notice of Award cannot be made until the town votes. Dick suggested sending the general contractor and the irrigation contractor each other’s specs when the contracts are awarded and Glenn stated that there is extensive language in the contract regarding the coordination between the 2 contractors.
Timing of Wettish Phase II was discussed and Dan discussed the possibility of entering into a contract with Weston & Sampson or the option of having someone in-house handle it. Glenn suggested settling Phase I first and then tackling Phase II.
Dick questioned if all permits are in place and Glenn noted that the only outstanding issue is the Stormwater Management Program discussed earlier in the meeting.

8. New Business
No new business was presented.

9. Adjournment
*A motion was made by Bill Silas and seconded by Glenn Johnson to adjourn the meeting at 9:15 PM. Motion passed unanimously.

Special Meeting April 27, 2009

2009-04-27T21:55:00.000-04:00

Killingworth Park and Recreation Commission
Special Meeting April 27, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Special Meeting on Monday, April 27, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
John Machold
Scot Thomas (arrived at 7:45 PM)
Susan Dean
Absent: Glenn Johnson
Bill Silas

Visitors: Eric Auer
Richard Otto

Chairman Dan Colonia called the meeting to order at 7:35 PM.

2. Pledge of Allegiance

3. Wettish Property Development
Review and discussion of bids – The group discussed the need to review the bids quickly to return those bids not in contention within the stated timeframe. Dan also expressed the opinion that the Town should return the bids since the bidding packages were submitted to the Town. Susan questioned which of the bidders had experience constructing playing fields, and Dan explained that could be determined only by examining each bid.
Dan closely reviewed the highest bid ($1,707,000.00) to determine why there was such a large difference (approx. $900,000) between the low bids and the highest bidder, #12 Ralph Camputano & Son Excavating, Inc. He had hoped the bid included detail of costs, but determined it did not. Eric offered a possible explanation in that local bidders do not have to move their heavy equipment from distant towns to Killingworth as do bidders from farther away.
Dan then separated the 5 lowest bids and the commission reviewed each one for completeness noting included items on spreadsheet (a copy of which is attached to these minutes). The commission noted that if a piece of the package is missing, that piece must be supplied when the contract is signed as follows:
#13 Venuti Enterprises, Inc. - $758,751.27
Dan noted package included 2 page #2’s, one of which is blank, so Dan drew lines through it and he and Scot both signed it. Dan also noted that a list of subcontractors’ FEIN #’s will need to be provided, as will prevailing wages certificate.
Dan noted that each sub-contractor over $25,000 must be checked on the State DAS website, and Eric noted that part of Glenn’s job will be to ensure no one goes onto the construction site without being pre-qualified.
#11 Colossale Concrete, Inc. $ 833,000.00
Dan noted package was complete.
#15 Schumack Engineered Construction $ 840,880.00
Dan noted this bidder did not acknowledge Addendum 2, and questioned if the commission wanted to consider them. Dick suggested contacting them in writing to clear up the confusion.
*A motion was made by John Machold and seconded by Scot Thomas to communicate in writing with Schumack Engineered Construction to notify them that Addendum 2 was not acknowledged and verify that they did, in fact, include Addendum 2 in the bid figure. Motion passed unanimously.
#1 Machnik Bros., Inc. $ 849,995.00
Dan noted package was complete.
#7 Supreme Industries, Inc. $ 874,000.00
Dan noted package was complete.
Discussion followed regarding all 5 low bidders, and notification of non-qualifiers It was agreed that the 4 non-qualifiers could be notified by the Thursday deadline. At this time the irrigation documents are not complete, and discussion followed regarding the need for coordination between the general contractor and the irrigation bidder.
*A motion was made by Scot Thomas and seconded by John Machold to forward the lowest bid to the Board of Selectmen with 2 incomplete areas clarified. Motion passed unanimously.
Dick questioned the maximum amount of time to complete the project and it was discussed that the original bidding document specified 240 days.

4. Adjournment
*A motion was made by Scot Thomas and seconded by John Machold to adjourn the meeting at 8:45 PM. Motion passed unanimously.

Special Meeting April 23, 2009

2009-04-23T21:55:00.000-04:00

Killingworth Park and Recreation Commission
Special Meeting April 23, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Special Meeting on Thursday, April 23, 2009, at 4:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
John Machold
Absent: Scot Thomas
Susan Dean
Glenn Johnson
Bill Silas

Visitors: Richard Boston, Weston & Sampson
Eric Auer
Representatives from numerous bidders

Chairman Dan Colonia called the meeting to order at 4:03 PM. (Since a quorum was not in attendance, no motions could be made.)

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Wettish Property Development
Opening of Bids – Bidding for the Wettish project closed at 4:00 PM and sixteen bids were received. Richard Boston, of Weston & Sampson, opened, assigned a number and noted the completeness of each bidding package (based on the following aspects: received on time, bid form, lump sum bid, acknowledgement of Addenda 1 and 2, signature, bid deposit.) Bidding packages for the project were received from the following bidders (a complete list of names and addresses is attached to these minutes):

#1 Machnik Bros., Inc. $ 849,995.00

#2 Midstate Site Development, LLC $1,204,000.00

#3 H. I. Stone & Son, Inc. $1,350,000.00

#4 Spazzarini Construction Co., Inc. $1,072,800.00

#5 Simscroft-Echo Farms, Inc./Girard Brothers $1,124,955.00

#6 Mather Corporation $1,297,000.00

#7 Supreme Industries, Inc. $ 874,000.00

#8 Carpenter Companies $ 979,449.00

#9 Giordano Const. Co. Inc. $1,039,000.00

#10 DeRita Construction Company, Inc. $ 952,000.00

#11 Colossale Concrete, Inc. $ 833,000.00

#12 Ralph Camputano & Son Excavating, Inc. $1,707,000.00

#13 Venuti Enterprises, Inc. $ 758,751.27

#14 Old Colony Construction $1,267,000.00

#15 Schumack Engineered Construction $ 840,880.00
(*Missing Acknowledgement of Addendum 2)

#16 Mastrobattisto Inc. $ 988,000.00

Most bidder representatives departed at 4:35 PM after the final bid was opened, but a representative from Schumack Construction remained and stated that they had not received Addendum 2 and questioned what it was. She further stated that she had called town hall yesterday to question another addendum and was told that there was not one.
The remaining commission members and advisors discussed the next step of verifying the low bidders are pre-approved by the State, and then reviewing the low bids closely. Richard Boston agreed that the bids should be examined to be sure all paperwork, including DAS certification, is intact. The group noted that the five low bids are #13, #11, #15, #1 and #7, in that order. Richard Boston cautioned that #15 did not take Addendum 2 into account and therefore could present a problem, and #13 appears in disarray and must be closely examined to insure it is complete.

4. Adjournment – The meeting adjourned at 5:00 PM.

Regular Meeting April 13, 2009

2009-04-13T23:13:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting April 13, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, April 13, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Scot Thomas (arrived at 7:48 PM)
Susan Dean
Glenn Johnson
Bill Silas
John Machold
Chairman Dan Colonia called the meeting to order at 7:38 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of: - Regular Meeting held March 9, 2009
- Special meeting held March 19, 2009
*A motion was made by Glenn Johnson and seconded by Susan Dean to accept the minutes of the March 9, 2009 and March 19, 2009 meetings as written. John Machold abstained. Motion passed.

4. Visitors: Richard Otto, Wetttish Property Development advisor

5. Communications, Bills and Applications
a. The communications received were placed on the table for review by the Commission. Included was the permit received by Ron Imbriglio from the DEP for the Fishing Derby held 4/4 at Sheldon Field Pond, which is attached to these minutes.

b. The following bills were received:
Bill from American Carting, 4/1 to 4/30, in the amount of $ 75.00,
bill from Anthony Carri for 15 days in March, in the amount of $ 135.00,
bill from Beaver Trout Hatchery in the amount of $ 485.00,
bill from Killingworth Garage, dated 11/26/08, in the amount of $ 61.65,
bill from CL&P in the amount of $ 38.50,
second bill from CL&P in the amount of $ 38.50,
third bill from CL&P in the amount of $ 0.12,
bill from recording secretary Dawn Mooney, 3/9 & 3/19, in the amount of
$ 103.23.
*A motion was made by Bill Silas and seconded by Susan Dean to authorize payment of the above bills. Motion passed unanimously.
Glenn presented 2 bills he received: the first from Sima Well Drilling for pump rental, generator, 8 hours labor for the well test on the Wettish property, and the second, a duplicate bill from Weston & Sampson dated 3/4/09, including sales tax. Discussion followed regarding the well testing. Eric Auer and Glenn did the testing themselves with the equipment rented from Sima. Bill noted that the $10,000 already approved by the commission for well drilling and testing included this amount.

c. The following applications were received:
- Application from Tim Venuti of the Men’s Horseshoe League for use of horseshoe pits at Sheldon Park, 5/7 to 8/22, from 6:30 – 9:00 PM
*A motion was made by Susan Dean and seconded by Bill Silas to approve the application from the Men’s Horseshoe League for use of Sheldon Park from 5/7 to 8/22 from 6:30 – 9:00 PM and to authorize Susan Dean to send to the Men’s Horseshoe League the Park & Recreation guidelines regarding alcoholic beverages on Town fields. Motion passed unanimously.
- Application received from KES 2nd Grade, for the use of Sheldon Park on Monday, June 8, 2009 (rain date June 9) for Second Grade Picnic
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve the application received from KES 2nd Grade, for the use of Sheldon Park on Monday, June 8, 2009 (rain date June 9) for Second Grade Picnic. Motion passed unanimously.
- Application received from Lori Marriot, of Shoreline Focus on Fitness, for the use of Sheldon Park from 5:45 AM to 7:45 AM from 6/22 to 8/21. Discussion followed regarding the deposit check received with the application and the commission agreed to return the check.
*A motion was made by Susan Dean and seconded by Glenn Johnson to approve the application received from Lori Marriot, of Shoreline Focus on Fitness, for the use of Sheldon Park from 5:45 AM to 7:45 AM from 6/22 to 8/21. Motion passed unanimously.
- Application received from HK Rec. for the use of Sheldon Park from 5:30PM to 7:30PM on Mondays or Tuesdays from 6/29/09 to 7/27/09 for the Summer Soccer program.
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve application received from HK Rec. for the use of Sheldon Park from 5:30PM to 7:30PM on Mondays or Tuesdays from 6/29/09 to 7/27/09 for the Summer Soccer program. Motion passed unanimously.
-Dan discussed a telephone call he received earlier in the day from a Killingworth resident requesting approval to hold her 4 year old child’s birthday party with 8 guests at Sheldon Park. Dan instructed her to go ahead and use the park, informing her she did not need an application and approval for this type of party. Discussion followed regarding such an event and the commission agreed that the pavilion and playground are never reserved.

6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening account balance $ 20,024.72
Expenses $ 227.10
Ending balance $ 19,797.67
Bill presented a request form for purchase order #31 in the amount of $1776.00 for clay at Sheldon Park, a copy of which is attached to these minutes. He also discussed Arbor Gardens’ proposal to fertilize and lime Rocco, Sheldon and Bethke Fields, as follows:
Sheldon: fertilize @ $400.00 lime @ $300.00
Rocco: fertilize @ $300.00 lime @ $200.00
Bethke: fertilize @ $250.00 (+$100.00 lime @ $150.00
for outside back area)
Dan questioned if the fertilizers to be used are organic and Bill responded they are not, but he would get a cost. Discussion followed regarding the new regulations requiring use of organic products that Chris Kelly had emphasized, and Glenn stated it applies only to schools. Dan questioned if the commission wanted to do Sheldon field at all, noting it may be wasting money due to the upcoming redesign. The commission agreed that Sheldon should be aerated only.
*A motion was made by Bill Silas and seconded by Susan Dean to contract Arbor Gardens to fertilize and lime Rocco and Bethke fields. Motion passed unanimously.
Bill discussed the line item of $2700.00 for seed and fertilizer, and questioned if these could be put aside for use at Wettish Field, and a line item of $6000.00 for field maintenance. Discussion followed regarding saving seed for fall to over-seed Rocco and Bethke, noting that Sheldon Field is too far gone at this point. John noted that Bethke Field needs a spring clean-up, both inside and outside the fence, because a fall clean-up was not done. Bill also noted that gravel was needed for the parking lot at Sheldon Field.
*A motion was made by Susan Dean and seconded by John Machold to approve up to $600.00 for general clean up at Bethke Field. Motion passed unanimously.
*A motion was made by Bill Silas and seconded by John Machold to approve up to $900.00 for gravel for the parking lot at Sheldon Field. Motion passed unanimously.

7. Old Business
a. Parks and Field Maintenance/Evaluations
- Sheldon Park – Discussion of renovation and design at Sheldon Park was tabled until a later meeting. Scot mentioned that there are many nails in trees at Sheldon and noted that the pavilion needs paint. Discussion followed regarding using students earning community service hours, but the commission decided against it. Bill will get prices.
- Rocco Field – Kiosks will go up soon, possibly this coming weekend.
- Bethke Field – Dan stated that the Killingworth Animal Hospital has 2 unused gates in the woods and may be willing to donate one. The commission discussed measuring to determine if they are too large and possibly contacting the hospital.

b. Wettish Property Development
Bid documents/process – Glenn stated that 16 bidders attended the Pre-bid Meeting held on April 7th and noted that Addendum 2 go out tomorrow addressing the questions that arose at the meeting. Glenn summarized the issues giving the following examples: what if construction hits rock, 2 conduits vs. 2 plus 2 spare, questions regarding the STEAP Grant, … The biggest concern was irrigation, including coordination with the irrigation contractor, air testing the pipes, availability of water from sources other than the well. The commission noted that the irrigation and construction must be done simultaneously. Dan noted that it is essential to resolve the water/irrigation issue at the fields. He expressed concern with the issue of pinching pennies over irrigation at the risk of jeopardizing the bigger money being spent to construct the fields.
Glenn went on to explain that Addendum 1, regarding wage rates, was distributed at the Pre-bid Meeting. (A copy of the Legal Notice publication is attached to these minutes.) He stated that Addendum 2 will be emailed in PDF format the next day. Discussion followed regarding the bidding close. Dick Otto questioned advertisement in the Dodge Report, explaining that he could not find the project with the correct bid close date of April 23. Glenn stated that he would check the report. Dan then questioned the opening of the bids. Glenn stated the bids would be opened at 4:00 PM on April 23rd at the close of bidding. He went on to explain the process of opening the bids and assigning each a number, then determining the apparent low bidder and investigating their qualifications. Then the commission must take the lowest bid to the Board of Selectmen, Board of Finance and finally to Town Meeting. Dick cautioned the commission not to be fooled into believing the process will be easy or that the low bidder will be evident, noting that it is likely that several will be extremely close. It was noted that Weston & Sampson will assist in the process. John warned that it will be very difficult to review 16+ bids in 2 days. The commission then discussed a time line, targeting presentation to the Board of Selectmen at their April 27 meeting, then Board of Finance at their meeting on May 12, and finally to Town Meeting thereafter.
Irrigation – Glenn noted that he has nearly completed the irrigation specs, and he and Eric have discussed bidding options. Eric would like to bid the design for one field (Alt 1), then take the 3 lowest bids and negotiate the price for each of the other fields. Glenn would prefer to present the complete design for all the fields and then get bids for each field as Alts 1, 2, 3 and 4. Dick questioned the logic of taking the cost of the project to the Boards of Selectmen and Finance without the irrigation cost, and the group discussed the issues of putting the fields in without irrigation. The commission agreed that the cost of irrigation must go to the Boards as well as the construction costs. Glenn requested that the commission give direction regarding the 2 options for bidding irrigation and the commission concurred that bidding be request for each field as Alts 1, 2, 3 and 4, and once the bids are in the commission must go with the low bidder. The commission noted that the fields will not be irrigated at the same time, but the piping and laterals must be designed and sized from the start to get water to all the fields. Glenn hopes that irrigation can go out to bid with a shorter bidding window to allow proposals in hand by early May. Detailed discussion followed regarding going to the Boards with vs. without irrigation costs. Dan believes the commission should present construction costs first and then present irrigation costs as soon as possible. Dan noted that bids are to reflect contractor providing water without irrigation. It was also noted that it is a lump sum bid and not a line item bid, and Eric had already gotten a vendor estimate of $65,000 for the first field. Dan reiterated that commission’s concensus is to bid irrigation as Alts. 1, 2, 3 and 4.
Phase II – Discussion of Phase II was tabled until a later meeting.

c. Fishing Derby – Dan noted that the Fishing Derby was well-attended, with fun, lots of fish and prizes. The commission discussed the success of this year’s Fishing Derby noting the Derby’s cost was well under budget and expressed their thanks to Ron Imbriglio for the success of the event.

d. Membership – Dan stated he will call Richard Cabral regarding Rob Grasso’s membership on the commission, noting that the Democratic party has not submitted a name to fill the vacancy on the commission.

8. New Business
Old KP&RC Documents – The commission discussed the Park & Recreation documents dating back to the 1960-70’s found in the upstairs vault at Town Hall, and the group agreed to have the recording secretary sort the documents and save historical documents such as design plans. Other documents such as correspondence, applications and budgets will be submitted for destruction approval.
The commission discussed the letter received from the Mr. Fred Jackson (Wettish property neighbor) and his attorney, Carl P. Fortuna, Jr., regarding the well issue, and noted that Building Inspector Dick Layton has responded to the attorney.
Dan stated that he would like to contact the Charter Revision Committee to request that they look into the possibility of monetary donations to the Town being able to be directed for a particular purpose rather than automatically being applied to the General Fund. At present, monetary donations cannot be earmarked for a particular use, so individuals and organizations have had to donate their time and services, such as KYL donating the scoreboard at Rocco, and Gene Garguilo donating labor and materials for last years renovations to Rocco Field. Susan will write a letter to Susan Adinolfo, chairwoman of the Charter Revision Committee.
Bill questioned if the Park & Recreation Commission could have a website noting it would be a good way to keep the public informed of upcoming events, clean-up days and post photos. Discussion followed regarding the lack of a town website.

9. Adjournment
*A motion was made by Scot Thomas and seconded by Susan Dean to adjourn the meeting at 9:35 PM. Motion passed unanimously.

Regular Meeting April 13, 2009

2009-04-13T17:08:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting April 13, 2009

NOTICE OF VOTE

The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, April 13, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Scot Thomas (arrived at 7:48 PM)
Susan Dean
Glenn Johnson
Bill Silas
John Machold

Visitors: Richard Otto

Chairman Dan Colonia called the meeting to order at 7:38 PM.

*A motion was made by Glenn Johnson and seconded by Susan Dean to accept the minutes of the March 9, 2009 and March 19, 2009 meetings as written. John Machold abstained. Motion passed.

*A motion was made by Susan Dean and seconded by Bill Silas to authorize Susan Dean to send to the Men’s Horseshoe League the Park & Recreation guidelines regarding alcoholic beverages on Town fields. Motion passed unanimously.

*A motion was made by Bill Silas and seconded by Glenn Johnson to approve the application received from KES 2nd Grade, for the use of Sheldon Park on Monday, June 8, 2009 (rain date June 9) for Second Grade Picnic. Motion passed unanimously.

*A motion was made by Susan Dean and seconded by Glenn Johnson to approve the application received from Lori Marriot, of Shoreline Focus on Fitness, for the use of Sheldon Park from 5:45 AM to 7:45 AM from 6/22 to 8/21. Motion passed unanimously.

*A motion was made by Bill Silas and seconded by Glenn Johnson to approve application received from HK Rec. for the use of Sheldon Park from 5:30PM to 7:30PM on Mondays or Tuesdays from 6/29/09 to 7/27/09 for the Summer Soccer program. Motion passed unanimously.

*A motion was made by Bill Silas and seconded by Susan Dean to authorize payment of the following bills:
Bill from American Carting, 4/1 to 4/30, in the amount of $ 75.00,
bill from Anthony Carri for 15 days in March, in the amount of $ 135.00,
bill from Beaver Trout Hatchery in the amount of $ 485.00,
bill from Killingworth Garage, dated 11/26/08, in the amount of $ 61.65,
bill from CL&P in the amount of $ 38.50,
second bill from CL&P in the amount of $ 38.50,
third bill from CL&P in the amount of $ 0.12,
bill from recording secretary Dawn Mooney, for 3/9 & 3/19, in the amount of $ 103.23.
Motion passed unanimously.

*A motion was made by Bill Silas and seconded by Susan Dean to contract Arbor Gardens to fertilize and lime Rocco and Bethke fields. Motion passed unanimously.

*A motion was made by Susan Dean and seconded by John Machold to approve up to $600.00 for general clean up at Bethke Field. Motion passed unanimously.

*A motion was made by Bill Silas and seconded by John Machold to approve up to $900.00 for gravel for the parking lot at Sheldon Field. Motion passed unanimously.

*A motion was made by Scot Thomas and seconded by Susan Dean to adjourn the meeting at 9:35 PM. Motion passed unanimously.

Regular Meeting March 19, 2009

2009-03-19T16:57:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting March 19, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Thursday, March 19, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Scot Thomas
Susan Dean
Bill Silas
Glen Johnson
Absent: John Machold

Visitors: Richard Otto

Chairman Dan Colonia called the meeting to order at 7:41PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Wettish Property Development
-Bidding documents/process
Glenn stated that the bidding documents received Weston & Sampson’s legal department approval and Park & Recreation Commission’s approval, but he noted that Town Attorney Mike Wells and First Selectman Richard Cabral had additional issues in the second review of the document. He went on to explain that he spoke with Richard and Attorney Wells and quickly updated the documents to resolve the attorney’s issues. The documents are now ready to be forwarded to Attorney Wells for his third approval and to move forward. Glen stressed that he believed it would be helpful to sit with Attorney Wells and address his comments face-to-face. Discussion followed regarding the First Selectman’s outward support of the project but behind the scenes resistance to move forward.
Dan then stated that Richard had read the minutes of the last meeting and was concerned that a refundable deposit for the bidding documents would cost the Town additional money. Dan noted that he had tried to explain that in the long run a refundable deposit would allow copies of the bidding documents to be re-used when the contract was awarded, and would ultimately save money, but Richard disagreed. Dan stated that he could not convince Richard that there was a future use for the documents. Scot Thomas suggested that the commission use Joseph Merritt & Company’s “Plan Well” program which for an $80 fee from the commission would copy and issue the bidding documents and log bidder information, and the bidders would pay Joseph Merritt & Company without the Town’s involvement. Glenn noted that that was a very good idea but the documents state that the package would be available at Town Hall and would have to be changed.
Detailed discussion followed regarding advertisement of bidding in the Hartford Courant, citing prior motions. Dan asked if the targeted date (3/20) was possible and Glenn stated that the bidding specs should be available by that afternoon but the ad would not appear. As soon as the documents are available the ad will be sent and the 30 day bidding period would be adjusted to coincide. Until the ad appears, bidders will not know the documents are available. Killingworthtoday.com will also be sent notice and Scot will look into trade publications. Dan noted to be careful to notify all bidders concurrently and Dick cautioned not to imply preferential notification.
Dan explained that he spoke to Dave Steiger who assured him that Killingworth’s STEAP funds are available despite the state’s budget shortfall and noted that bidders must be pre-qualified by the State of CT in accordance with the STEAP Grant guidelines. Glenn noted that the documents reflect this pre-qualification requirement. Discussion followed regarding the difficult and lengthy process for bidders to become pre-qualified,
and the commission expressed the hope that local bidders will be able to meet this requirement.
*A motion was made by Bill Silas and seconded by Scot Thomas to change the wording of the bidding document from a “refundable” fee to “non-refundable”. Motion passed unanimously.
*A motion was made by Scot Thomas and seconded by Bill Silas to amend the method of distributing the bidding documents to include Joseph Merritt & Company’s “Well Plan” program, as well as distribution at Killingworth Town Hall. Motion passed unanimously.
Bill questioned the use of the term “invitation to bid” and Glen noted that Attorney Wells has approved all wording in the document. Dick asked if a process had been established for the receipt of bids. Dan stated he would discuss that with Richard tomorrow. Glenn offered to prepare a spreadsheet for Carol Gordon’s use to log bidders’ information and send it to Dan.

-Irrigation
Dan stated that he received a breakdown of the well bill from Weston & Sampson showing that they billed only the $7,900 agreed per contract and not the full $9,200 incurred. (A copy of this breakdown is attached to these minutes.) Bill questioned if more billing would follow feeling the issue was left open. Scot agreed, but Dan feels it was unofficially stated that the contractual amount of $7,900 would be final.
Dan also stated that he received a copy of a letter sent to Richard Cabral from Mr. Fred Jackson and his Attorney Carl P. Fortuna, Jr. (a copy of which is attached to these minutes) regarding the possible impact of the Wettish well on Mr. Jackson’s 2 wells and other wells on Parker Hill Road. The commission discussed the location of Mr. Jackson’s wells being about ½ to 1 mile from the Wettish well. Since there is a 17 lot subdivision between the Wettish well and Mr. Jackson’s wells, the consensus of the commission was Mr. Parker’s and neighbors’ wells would be more impacted by those 17 wells that by the Wettish well. Glenn noted that the withdrawal rate from the Wettish well will be significantly lower than the State of CT’s 50K gallon/day threshold for “significant” withdrawal. Glenn will draft a response to Attorney Fortuna’s letter.
Glenn stated that he has certified the Wettish well test (a copy of which is attached to these minutes), and will give Eric Auer a copy for Building Inspector Dick Leighton. He also noted that he has begun preparing the irrigation specs to save about $10K engineering fees and about 2 weeks time. The bidding package should contain technical specs and project design, noting that bidders must comply with the Davis Bacon Act regarding prevailing wages. Glen noted he will electronically send the documents to Attorney Mike Wells for his review and comment, but he stated he would like to meet with Attorney Wells to discuss his comments in person. Dick questioned if Glenn used the same specs as Weston & Sampson, and Glenn noted that he could not use Weston & Sampson’s but is preparing comparable specs. He further noted that Attorney Wells will then have the opportunity to review them.
Dan questioned if Glenn about irrigation design, and Glenn stated he had the first field, but not with him at the moment. Dan advised Glenn to plan for one field but price all the fields, noting that Eric had felt that the general contractor’s cost may be low enough to allow for irrigation on more than one field within budget. Dan added that the underground piping should be done for all the fields, but to keep under the 50K gallon/day threshold only one field would be irrigated each day and the irrigation would be rotated. Detailed discussion and examination of the designs followed regarding whether there was enough top soil between the drainage and irrigation pipes, or whether the irrigation pipes would be under the drainage pipes, herringbone versus catawampus design and under turf installation. Glenn noted that the laterals must go in as part of the base contract work and again stressed the need for coordination between the general and irrigation contractors.

9. Adjournment
*A motion was made by Scot Thomas and seconded by Susan Dean to adjourn the meeting at 8:44 PM. Motion passed unanimously.

Regular Meeting March 9, 2009

2009-03-09T16:58:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting March 9, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, March 9, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Scot Thomas
Susan Dean
Bill Silas
Glen Johnson

Absent: John Machold

Chairman Dan Colonia called the meeting to order at 7:40 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of:
- Regular Meeting held February 9, 2009
*A motion was made by Bill Silas and seconded by Susan Dean to accept the minutes of the February 9, 2009, meeting. Motion passed unanimously.
- Special meeting held March 5, 2009
*A motion was made by Susan Dean and seconded by Glenn Johnson to accept the minutes of the March 5, 2009 special meeting. Bill Silas abstained. Motion passed.

4. Visitors: Eric Auer
Richard Otto
(Discussion of Wettish Property Development was moved up to this point of the meeting to accommodate the visitors)

Bid documents/process – Dan noted that the commission received only one
printed copy of the bidding documents and Weston & Sampson is asking to be compensated three hours for creation of a PDF document. Dan noted that he is able to make a PDF file from a printed document, and Scot Thomas suggested a retail store such as Service Point. Eric noted that the document states the fee for the bidding documents is “refundable” but should be “non-refundable,” and also questioned drainage and the DEP approval. Glenn Johnson noted that he is handling that issue but it must be submitted 30 days prior to construction. Detailed discussion followed regarding the DEP turn-around time, “Storm Water Management” booklet and process. Glen noted that he has developed a checklist and is very familiar with the application process. The group agreed that State policies must be followed to avoid fines and noted that the State could conduct an inspection at any time. Dan questioned who would like a copy of the bidding documents, and Bill Silas questioned putting the information on disks. Discussion followed regarding paper versus electronic copies, and Glenn voiced concern that changes could be made to PDF files. Eric added that Attorney Wells wants to review the final document before it is made available, and Glenn added that the document was reviewed and approved by Weston & Sampson’s legal department. Eric further noted that the document is cumbersome with sections that overlap. Discussion concluded with Glenn stating he will ask for another copy, preferably electronic, and get copy to Attorney Wells as soon as possible.
Dick Otto questioned how this new document is different from the original and Eric questioned the process to address RFI’s. Glen answered that everything the commission questioned in the original document was addressed and/or corrected in this final copy, and added that the commission could issue an addendum, if necessary, to make further changes or clarifications. The commission then discussed a “Pre-bid Meeting” but Glenn could not find that in the document. Dick questioned if it could be addressed in the cover letter and Glenn noted it could be included in the Invitation to Bid. The commission discussed the benefits of holding such a meeting and agreed there were no drawbacks. Dan read from the minutes of the February 9, 2009 meeting stating, “Glen added that the bidding should be advertised in the paper with a 30-day window (possibly the month of March) and suggested a pre-bid meeting to answer potential bidders’ questions. Plans for these meetings will be finalized at the next commission meeting on February 19th.” Dan noted that the February 19th meeting never occurred.

Irrigation – Eric discussed the details of the drainage piping and fittings on the Weston &
Sampson plan, noting the 2” piping may not be necessary. Glen noted that he would like the plan corrected before going to bid wanting to avoid bidding overlaps. Eric added that the irrigation contractor will work around the drainage plan, noting that drainage comes first. Eric stated that he has irrigation designs already, and Dan suggested adding a noting on the plan “By Others” to avoid confusion and eliminate duplicate bidding.
Eric has rough numbers for each field and hard numbers for materials. In general, Eric states it will cost about $65K for pump in well, all main lines and to completely irrigate one field, noting smaller fields would cost about $15-17K each. In total, projected cost is $120-130K to irrigate all the fields, but Eric noted another well may be necessary unless a strict timed schedule of every other day watering is adopted. Discussion followed regarding irrigation documents noting it is a separate contract and must adhere to the State’s prevailing wage guidelines, insurance requirements, … Eric noted that this gives a way to manage expenses and saves the money Weston & Sampson would have charged for irrigation design. Dan questioned when the commission can have bidding documents ready for irrigation. Glen responded the first the construction project must go out to bid, then get the site registered (about one week) and then prepare the irrigation documents. A main issue is that the irrigation contractor must coordinate with the general contractor and this could result in additional costs. Eric stated that the irrigation contractor could go in after the general construction was complete, but Glen cautioned that could nullify the contractor’s guarantee. Eric and Glenn agreed that if both contractors are reputable, then they will work out the coordination. Discussion followed regarding the process. Eric cautioned that the only number in the process he is unsure about is the cost for the stone wall work depending on the interpretation of loose walls versus masonry walls.
Dan questioned the time delay from contacting the Hartford Courant until the notice appears in the paper, and Glenn answered two to three days. Detailed discussion followed regarding the timeline for the project noting the project would not meet the original goal of opening the bids the week of April 6. Also discussed were additional publications to advertise the opening of bidding, and Scot offered to investigate Construction News and the Dodge Report. Dan noted he has already received telephone calls from bidders and mentioned that a bidder attended the informational meeting. The commission set a new target date of March 20th to get the notice of bidding to the Hartford Courant for publication. Dan stated he will check with Carol Gordon for advertising specifics. The commission agrees they will likely hear from many bidders because of the range of the project and today’s economic conditions. Discussion followed to set an advertising budget.
*A motion was made by Susan Dean and seconded by Scot Thomas to authorize payment of up to $1000.00 to advertise the Wettish Project bidding. Motion passed unanimously.
Bill questioned the number of copies of the bidding documents to have available and the charge. It was agreed that the documents would be available only at Town Hall because every bidder must register and pay. For reference, the Burr Hill Road bridge project received 20 bidders and this project is expected to receive more. Weston & Sampson will provide 10 copies, per contract, and will charge to produce more. Glenn will get price from Weston & Sampson for 25 additional sets to start.
Eric questioned the actual cost to print the bidding documents and suggested the price be increased from $75 to $100. Dick questioned if additional copies will be needed to bid the irrigation and suggested that the fees could be refundable to save the expense of additional printing. Additionally, seven copies must be provided to the general contractor selected for the project. Detailed discussion followed regarding refundable fee versus non-refundable, noting that even with a refundable fee, some copies will not be returned. Dan cautioned that every $1000 spent impacts the project, and the group agreed to make the $100 fee refundable. Carol Gordon will hold the checks and return them to the bidder if the bidding documents are returned in good condition. Scot questioned the period for bidders to pick up the bidding documents and the group agreed the documents could be picked up at any time in the 30-day period. Eric questioned when the group would hold the Pre-Bid Meeting and Glenn suggested about 10 days prior to bidding to allow time to prepare an addendum if necessary. Discussion followed reviewing document costs, time frames and STEAP Grant requirements.

Phase II – Dan discussed the possibility of trying to complete Phase II (baseball field)
within the schedule of the current design or waiting about six months. Glenn noted that it must be coordinated with the Sheldon Field re-design and since there is not yet a firm design, the project could not happen in this same timeframe. Dan added that it is time to ask the Town for funding and discussed the second STEAP Grant of $150K for Wettish and $250K for Sheldon. Eric met with Richard Cabral who suggested starting Wettish bidding to get firm numbers, then if there is a shortfall the project can fund the second access road and baseball field with the $150K STEAP funds. Dan cautioned not to move too far into the process, because Sheldon re-design could be delayed.
A brief discussion of solar power options at the Wettish property followed. As Dan has previously stated, there are very few possible uses of solar power in the project since the well pump and irrigation system require too much power.

5. Communications, Bills and Applications
a. The following bills were presented:
Bill from CL&P in the amount of $ 38.50,
Second bill from CL&P in the amount of $ 0.09,
Third bill from CL&P in the amount of $38.66,
*A motion was made by Bill Silas and seconded by Susan Dean to authorize payment to CL&P for three bills in the amounts of $38.50, $0.09 and $38.66. Motion passed unanimously.
Bill from Dawn Mooney, recording secretary, for the period from January 20, to March 5, 2009, in the amount of $149.85.
*A motion was made by Bill Silas and seconded by Susan Dean to authorize payment to recording secretary Dawn Mooney for the period from January 20 to March 5, 2009 in the amount of $149.85. Motion passed unanimously.

b. The following applications were received:
-Application from KYL for upper Sheldon, Mon– Fri, 5:00PM to dusk, Sat 9:00AM to 3:30PM, starting 4/1/09.
-Application from HK Soccer Club for upper Sheldon field any one day/week, lower field on Weds. and additional weekend times.
In-depth discussion of scheduling followed in an attempt to accommodate all requests and avoid conflict and overlap. Bill Silas noted that last year soccer players were warming up in the outfield while baseball games were still going on. The commission agreed that this was not allowed, and decided to cut the KYL time to 2:30PM and allow soccer warm-up at 3:00 for 3:30 games. Susan will notify Alan Kostek and Shelly Cumpstone of schedule changes. Scot will notify the soccer club that warming-up on the field cannot start until the baseball game ends. Susan Dean noted that applications have not yet been received from Babe Ruth or Men’s Softball. Bill noted he would fill out the Babe Ruth request and Glenn spoke to the Men’s Softball request noting it would be the same as last year (Mon nights) and the league will give back any unneeded nights.
*A motion was made by Susan Dean and seconded by Glenn Johnson to approve the usage schedule for the upper and lower fields at Sheldon Park, Rocco Reale Field and Bethke Field, as discussed. Motion passed unanimously.
-Application from Donna DiGregorio, KES Teacher, for the use of Sheldon Park on Wednesday, June 10, 2009 (rain date June 11) for First Grade Picnic.
*A motion was made by Susan Dean and seconded by Bill Silas to approve application received from Donna DiGregorio, KES Teacher, for the use of Sheldon Park on Wednesday, June 10, 2009 (rain date June 11) for First Grade Picnic. Motion passed unanimously.
-Application from HK Rec. Dept. for the use of Sheldon Park from 5:30PM to 7:30PM on Mondays from 6/29/09 to 7/27/09 and Tuesdays from 7/2/09 to 7/30/09 for the “Summer Soccer Fun” program.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve application received from HK Rec. for the use of Sheldon Park from 5:30PM to 7:30PM on Mondays from 6/29/09 to 7/27/09 and Tuesdays from 7/2/09 to 7/30/09 for the “Summer Soccer Fun” program. Motion passed unanimously.
(Susan noted she needs the Men’s Softball schedule to coordinate with “Summer Soccer Fun.”)

c. The following communication was received:
Dan read to the commission a letter he received from Jim MacDonald, Fire Marshall, (a copy of which is attached to these minutes) requesting the development plan for the Wettish fields be amended to include a 20K gallon water tank to provide fire protection for neighboring properties. Discussion followed regarding the approximate $30-50K cost. Dan noted that there is no money in the budget for this tank and that the project is too far in the process to amend at this time. Additionally, including such a tank would require more land be cleared, The commission’s consensus was that if the fire department wants to put a tank on the property, they must get permission to do so from the town and pay for the tank. Susan Dean will write the response to the letter.

6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening account balance (2/1) $ 20,024.72
Expenses $ 0.00
Ending balance $ 20,024.72
Bill noted he had not yet heard from the Board of Selectmen regarding the 2009-2010 budget. He also noted that he had submitted two Capital Expense requests for the 2009-2010 fiscal year: $15,000.00 for a new commercial grade mower & trailer, and $50,000.00 for engineering and re-design of Sheldon Park. (Copies of requests are attached to these minutes.)

7. Old Business
- Sheldon Park – Scot questioned whether the spring animal on the playground was repaired, since spring is coming and the field would again be used. Dan said he would call Walter to find out.
- Rocco Field – Dan noted that he was asked by Mike Epright of KYL to present the plan to install a scoreboard at Rocco field. The scoreboard (to be located away from the road toward left field), its installation and its maintenance will be donated by KYL and it will be using the same electrical feed as the compactor. Dan and the commission agreed. Planning & Zoning have given approval with one open question: the drawings show footings but do not specify depth. Glenn offered to determine the necessary depth as an engineer independent of Park & Rec. KYL must then pull all necessary permits and follow the direction of Building Inspector Dick Leighton. Bill cautioned to be careful of liability. Discussion followed and noted that the installation must be to code.
*A motion was made by Bill Silas and seconded by Scot Thomas to recommend to the Planning & Zoning Commission the installation of the discussed scoreboard at Rocco Reale Field. Motion passed unanimously.
-Bethke Field – Dan stated he would like to place the order for the gate, and noted he will call Richard Cabral to explain that he feels it is essential for safety reasons. Bill will take over the issue since Chris Kelly was handling it before he resigned and Dan offered to send all the information to Bill.
-Wettish Property Development – discussed earlier in this meeting.

8. New Business
-Sheldon Park – Dan questioned if it was time to start process to select a design firm for the Sheldon Park re-design, noting the commission needed to decide what facilities to put there. Bill stated that the commission has approximately $4,000. Glenn offered to work on it to provide bidding and design documents and stated he would contact Roger Nemergut, who is a personal friend and business associate, noting a design firm may not be needed. Glenn noted there would not be as much earth work as at Wettish, but would need to change layout. Dan would like to form a sub-committee to look at the town’s needs, noting the surveys already done, and the report from Cloth Harbor. Scot offered to make copies of the plans.
- Fishing Derby - Ron Imbruglio contacted Susan Otto and she sent the information to Dan. Dan stated he would speak with Richard Cabral about the Derby, noting this is the only event that Park & Recreation Commission sponsors, and the commission considers it essential and wants to continue. Last year’s cost was $1,100.00, but Glenn cautioned that the cost of the fish may have gone up. Scot will contact Susan Otto because she had offered to continue handling it.
- Membership – Bill recommended that Rob Grasso be considered to join the commission, adding that he lives on Parker Hill Road. Dan noted that he had inquired about a position on the commission approximately 9 months ago but at that time there were no vacancies. Dan questioned how long he had to wait to recommend a candidate to the Selectmen.

9. Adjournment
*A motion was made by Glenn Johnson and seconded by Scot Thomas to adjourn the meeting at 10:09 PM. Motion passed unanimously.

Special Meeting March 5, 2009

2009-03-05T17:09:00.000-05:00

Killingworth Park and Recreation Commission
Special Meeting March 5, 2009

1. Call to order
The Killingworth Park and Recreation Commission held a special meeting on Thursday, March 5, 2009, at 7:00 PM at the Haddam-Killingworth Middle School, Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Scot Thomas
Susan Dean
Glen Johnson

Absent: John Machold
Bill Silas

Visitors: Eric Auer Chris Kelly Gina Regolo
Richard Cabral Cathy Iino John McMahon
Shelly Cumpstone Peter Cumpstone Gaylord Rockwell
Jere Adametz Robin Chasse Patricia Trapasso
Karen Johnstone Neal Lewis Joan Lewis
Doug Ewers Dave DeRita Peter DeRita
Thomas Abassi

Chairman Dan Colonia called the meeting to order at 7:07 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Wettish Property Development
Chairman Dan Colonia welcomed the visitors to the information meeting and explained that he would give an overview of the Wettish project (a copy of his slide presentation is attached to these minutes) and entertain any questions that arose. Dan presented a property overview including purchase details and property features. He went on to discuss the Park & Recreation Commission’s Master Plan Matrix and this project’s role in that matrix.
Dan then discussed the project’s funding and permitting, citing the STEAP Grant and the Town funds. Weston & Sampson’s involvement from the conceptual drawings through the final design was discussed at length. Dan detailed the design of 2 large fields and 2 small fields, with irrigation as the budget allows, ADA parking and paths, gravel access roads and 170 car parking area. Doug Ewers questioned the elevation difference between the fields and Dan explained there would be little difference and all runoff would be directed into catch basins. Dan also discussed features, such as a pavilion, that could be added to the project in the future. Karen Johnstone questioned the number of games to be played on the fields per day, and Dan cited Sheldon Field’s usage as a reference.
Dan went on to note that great attention was paid to minimized environmental impact. The preservation of 84% of the property’s stone walls and relocation of walls, where necessary, was discussed, as well as the fact that over 100 acres of trees was left untouched. Shelly Cumpstone questioned the roadside tree line. Dan explained that the trees along the road would not be touched, making the facility less visible from the street preserving its rural appeal. Robin Chasse questioned the ADA paving and Dan explained that only those specific ADA paths, 4 to 5 feet in width, would be paved. All other areas would be gravel to facilitate drainage.
Dan then discussed expected costs. The engineering estimate is $1.2M, but the Commission expects the actual cost to be significantly lower than that figure. Dan explained that initially irrigation would not be included on all of the fields, deferring some of the expense for future funding options such as grants, donations and fund raising efforts.
Robin Chasse questioned if the existing house had a well. Dan stated that the house had a very old artesian well that could not be used and went on to explain that Park & Recreation Commission had a new well drilled within the past months that yields 25-30 gal/min. Dan further explained that the bidding documents are now being reviewed for the second time and the Commission hopes to go out to bid within a couple of weeks.
John McMahon questioned the possibility of using prevailing wages for the STEAP Grant portion of the project and budget wages for the town funded portion. Dan relayed a conversation he had earlier in the day with his State of Connecticut contact. Any contractor for a project over $500K or sub-contractor over $25K must be prequalified by the State, and it is very difficult to separate expenses because when using STEAP funds, State guidelines must be followed. John then asked if construction could be separated into 2 projects and Dan agreed to further investigate that option.
Discussion then followed regarding the use of 1 access road and the number of parking spaces that would allow. Neal Lewis asked if a traffic study had been done and Dan stated that with 170 spaces a traffic study was not necessary. Shelly Cumpstone added that at the property’s location on Parker Hill Road there was 1000+ feet of open road with no curves. Dan went on to state that the access road was designed to allow buses to access the fields, but noted that the majority of the games to be held at the site were local games and therefore without busses. He noted that bus traffic would be very rare.
Thomas Abassi questioned if contractors were involved in estimating project costs and asked about hills, slopes and retaining walls on the property. Eric Auer explained that the engineer’s projected costs were very high and the project would likely cost significantly less. He also explained that the slope of the land was about 5–6% and retaining walls were not needed.
Dan discussed annual maintenance costs outlining $15–20K for grass cutting and $5-6K for fertilizing to properly maintain the fields, thereby doubling the annual Park & Recreation Commission budget. Neal Lewis questioned whether the cost to maintain Parker Hill Road would also increase.
Dan then discussed the schedule of approvals the project must receive after the bidding process and discussion followed regarding approval by Killingworth residents. Karen Johnstone questioned the Town Meeting notification procedure, stating that many Parker Hill Road residents are not notified. First Selectman Richard Cabral addressed the issue stating that all Town Meetings are advertised, in accordance with state statute, in the newspaper of record, which for Killingworth is The Hartford Courant. He further explained that Town Meetings are also advertised on Killingworthtoday.com as a courtesy because it is a source of information for town residents. Selectwoman Cathy Iino added that the Town would consider any other notification methods that were suggested. Shelly Cumpstone then commended the Commission for so well addressing the issues raised at the last informational session and serving the recreational needs of the Town.
Dan then concluded his presentation by thanking all those who have worked diligently to bring the project to this point, and assured those present that the Commission had worked very hard to preserve the rural appeal of the area. He then opened the meeting to further questions.
Neal Lewis questioned whether anyone could guarantee that the two-fold increase in the Commission’s budget would not be funded by a tax increase, and Board of Finance Chairman John McMahon assured that the funds for such an increase could come from many areas other than an increase in taxes. Cathy Iino questioned if schools use the fields, and Dan explained that schools occasionally ask to use the fields, but that schools, organizations or individuals are never charged for use of the Town’s recreational facilities. Joan Lewis questioned why out-of-town residents are not charged and detailed discussion followed. Dan explained that out-of-town groups would have neither the need nor the desire to use Killingworth’s facilities, but that STEAP Grant guidelines prohibit charging anyone for field use. Shelly Cumpstone noted that anyone wishing to reserve any of Killingworth’s fields must submit an application for approval by the Commission and Dan added that out-of-town applications are never received. Karen Johnstone questioned how the number of fields in Killingworth, with the addition of Wettish fields, will compare to nearby, similar-sized towns. Dan explained that other towns will still have more fields than Killingworth, and went on to note that prior studies have shown that Killingworth needs even more fields than this Wettish project will provide. Dan explained that currently Sheldon Field is extremely overused and therefore in very poor condition.
Peter Cumpstone asked whether the $500K STEAP Grant amount was included in the $1.2M overall figure, and Dan replied that it was and only and additional $720K was needed. Eric Auer added that in today’s economic climate the amount of money needed should be significantly less than that figure.
Joan Lewis questioned whether the use of snowmobiles would be allowed on the site, and also what the fields’ hours of use would be. Dan explained that quiet activities, such as yoga classes, could start as early as 6 AM, but games would be scheduled only from 9 AM to dusk. Dan and Richard Cabral then explained the Killingworth ordinance prohibiting use of snowmobiles and other motorized vehicles on Town property, noted that this would be posted at the fields and suggested the police be notified if this ordinance is violated. Dan offered further suggestions for police notification to ease Parker Hill residents’ concerns.
Robin Chasse asked if solar power could be used at this park and Dan agreed to investigate that option further. Further discussion centered on the issue of speeding on Parker Hill Road. Richard Cabral addressed the issue as a town-wide problem, noting that Killingworth has used “smart” machines to monitor speeding on town roads in the past, but these devices do not capture speeders’ license plates so tickets cannot be issued. He explained the Resident Trooper is constantly issuing speeding tickets on all roads in town, but the Town would entertain any suggestions from residents to better combat this problem.

7. Adjournment
*A motion was made by Glenn Johnson and seconded by Scot Thomas to adjourn the meeting at 8:16 PM. Motion passed unanimously.

Regular Meeting February 9, 2009

2009-02-09T17:09:00.000-05:00

Killingworth Park and Recreation Commission
Regular Meeting February 9, 2009

1. Call to order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, February 9, 2009, at 7:30 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Scot Thomas (arrived at 7:40 PM)
Susan Dean
Glen Johnson
Bill Silas
Absent: John Machold

Visitors: Eric Auer
Hilary Kumnick (arrived at 8:40 PM)
Richard Otto

Chairman Dan Colonia called the meeting to order at 7:36 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of Regular Meeting held January 20, 2009
*A motion was made by Bill Silas and seconded by Susan Dean to accept the minutes of the January 20, 2008, meeting. Motion passed unanimously.

4. Communications, Bills and Applications
a. Communication – Dan read Chris Kelly’s resignation letter to the commission. Susan stated that she would write a thank you note to Chris for his years of service to the commission. Dan also noted that John Machold is planning to resign, probably effective in March. He went on to express his concern about 2 openings on the commission, and especially about 2 openings on the HK Rec Board. Discussion followed regarding the timing of the HK Rec meetings and Scot Thomas volunteered to serve on that board. Dan questioned both Eric Auer and Dick Otto, but both prefer to remain as advisors to the Commission. Bill Silas will discuss the openings with members of the Killingworth baseball and HK football organizations.

b. The following bill was presented:
A lump sum bill for $7,900.00 was received from Weston & Sampson for well drilling at the Wettish property to date. Eric explained that he was present for the drilling and authorized the continuation of drilling to 500’ to reach water. Discussion followed regarding whether the bill was for Weston & Sampson’s own time only or included Sima’s charges. Dan explained the bill states 100% of the work was done, Bill read from the Weston & Sampson contract and Dick clarified that the amendment specifies $7,900.00. Further discussion followed. Dan will ask for an itemized bill and Dick suggested having driller’s bill attached.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve payment of $7,900.00 to Weston & Sampson for well drilling upon receipt of itemized bill and/or driller’s bill. Motion passed unanimously.

* A motion was made by Bill Silas and seconded by Susan Dean to authorize $1,125.00 payment to Weston & Sampson for bidding documents. Motion passed unanimously.

c. An application was presented from HK Soccer Club requesting the use of Sheldon Field on Saturdays and Sundays and one week night. Dan clarified that 10’s, 11’s and 12’s play on small fields and they hoped to get 2 fields side by side on upper Sheldon and the older teams could play at a different facility. The commission agreed to table the application until a later meeting to discuss all applications at once.

5. Treasurer’s Report
Treasurer Bill Silas reported:
Starting account balance $ 20,625.90
Expenses $ 601.18
Ending balance $ 20,024.72 (22.5% of budget spent)

6. Old Business
a. Parks and Field Maintenance/Evaluations – Nothing to discuss due to time of year and weather conditions.

b. Wettish Property Development
- Bid Documents - Glen met with Weston & Sampson to discuss bidding documents. Weston & Sampson requested that the Commission provide them with Planning & Zoning’s document stating conditions of approval. Discussion followed regarding Planning & Zoning and Inland Wetland’s conditions of approval. The commission agreed that since their requests are incorporated into the plan, there are no further conditions that need to be incorporated. Dick questioned whether Park & Rec. would receive a letter approving the project, but the commission agreed that if no such letter was received the commission’s minutes would speak for themselves.
Dan suggested holding an informational meeting for the town prior to the Town Meeting to approve the project. He would like to present the plan to the town and answer any questions that arise hoping that this would make the Town Meeting to vote on the project a shorter process and more informed vote. Dan also discussed the day’s Killingworthtoday.com article.
- Well – (discussed earlier in the meeting)
- Phase II - Eric then discussed his meeting with the Board of Selectmen. The plan is to use the primary moneys for a single entrance, partial irrigation among other things, and use the second STEAP Grant for the second entrance, additional ball fields and further irrigation. Dick expressed concern about inferring further development before the primary project is in place and cautioned the commission not to change primary direction. Dan wants to start planning further ball fields and Eric stated that the selectmen’s guidance encouraged this. Dick cautioned that the selectmen’s recent guidance has been inconsistent and contradictory. Dan assured the commission that the bidding documents are set and will not change and further noted that the informational meeting will raise questions about future plans that will need to be addressed. Eric reassured that if bidding is favorable, which today’s economic conditions imply, then Park & Rec may want to proceed quickly with phase II.
Discussion followed regarding preliminary prices for design of Wettish phase II and Sheldon Field. Bill questioned whether the commission must go through a selection process again to choose a design firm for subsequent phases, or could the same design firm be used. Group consensus suggested that the selection process should occur again. Dan noted that the STEAP Grant has not paid for any design costs, but rather the money for design came from town appropriated funds. Bill added that he has previously dealt with Schumack at a reasonable cost.
Dan suggested establishing a timetable for the remainder of the project, noting that the bidding documents should be ready by the end of the week and have already been reviewed by the Town Attorney. The commission discussed the need to present information about the project to the town in an informal setting. Eric suggested making the meeting comfortable possibly with refreshments and a short presentation, then questions. Dick noted that there has always been an obligation to present the project to the Town and added that this informational meeting could be held concurrent with the biding window (possibly at the end of February). Glen added that the bidding should be advertised in the paper with a 30-day window (possibly the month of March) and suggested a pre-bid meeting to answer potential bidders’ questions. Plans for these meetings will be finalized at the next commission meeting on February 19th. The commission hopes to have the bids ready for review by the Board of Selectmen at their April 13th meeting (bids will be reviewed to determine the true lowest cost bidder and most viable option), and hopes to begin construction approximately May 1st.
Scot questioned the State’s involvement in the process and discussion followed. Dan suggested sending the bidding documents and schedule to the state to keep them informed.

8. New Business
Eric explained that he has discussed, at no cost, the Wettish project’s irrigation needs and options with a New Hampshire firm and got specs and an estimate of $47,000 for irrigation lines for one field, putting the commission and irrigation in a good position. C L & P costs are estimated at $5,000 for one field, bringing the total to $50 - 55,000. Eric went on to explain that they are trying to avoid costly storage tanks in the design.
Discussion followed regarding bidding the irrigation. Glen cautioned if using two contractors, one for construction and one for irrigation, they must be coordinated and it may cost slightly more to have the construction contractor responsible for the irrigation. Most general contractors do not do irrigation. Dick suggested appointing one entity as construction manager and then all others would fall under him. The commission then discussed the irrigation details, including power and well pump, transformer, transformer pad, underground service and costs.
Dick noted the need to have person designated for cost-control, and the commission’s consensus was Glen would serve as internal cost-control and town Finance Director, Gina Regolo, would serve as external cost-control.

7. Adjournment
*A motion was made by Bill Silas and seconded by Susan Dean to adjourn the meeting at 9:13 PM. Motion passed unanimously.

Special Meeting January 20, 2009

2009-01-20T16:59:00.000-05:00

Killingworth Park and Recreation Commission
Special Meeting January 20, 2009

1. Call to Order
The Killingworth Park and Recreation Commission held a Special Meeting on Tuesday, January 20, 2009, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Members Present: Dan Colonia
Scot Thomas
Susan Dean
Glen Johnson
John Machold
Bill Silas
Members Absent: Chris Kelly
Visitors Present: Richard Otto
Chairman Dan Colonia called the meeting to order at 8:04 PM.

2. Pledge of Allegiance – The Pledge of Allegiance was recited.

3. Minutes of Regular Meeting held December 8, 2008
*A motion was made by John Machold and seconded by Scot Thomas to accept the minutes of the December 8, 2008, meeting. Bill Silas abstained. Motion passed.

4. Communications, Bills and Applications
a. No communications were presented.
b. The following bills were presented:
Bill from Langer Contractors in the amount of $ 212.00 for weed and brush clearing along fence at Sheldon Field. Dan noted on the bill that the correct amount should be $ 200.00 because the Town is tax exempt,
Bill from CL&P in the amount of $ 76.56,
Second bill from CL&P in the amount of $ 37.70,
Third bill from CL&P in the amount of $ 75.89,
Bill from Dawn Mooney for clerical recording services in the amount of $ 46.62,
Bill from Anthony Carri for December (14 days) in the amount of $ 126.00.
*A motion was made by Susan Dean and seconded by Bill Silas to approve all of the above noted bills. Motion passed unanimously.
Weston & Sampson invoice in the amount of $ 5,512.50 (which was tabled at the December 8 meeting awaiting a bill breakdown) was re-presented with the breakdown received from Weston & Sampson. The breakdown was reviewed by the commission and Dan read an email he received from Chris Kelly (a copy of which is attached to these minutes) approving the
$ 3,712.50 amount. Discussion followed clarifying and approving the “Bidding Services” amount of $ 1,125.00 and requesting confirmation from Cathy Jefferson or Eric Auer of Weston & Sampson’s attendance at a second Planning & Zoning Commission meeting.
*A motion was made by John Machold and seconded by Glen Johnson to authorize $ 3,712.50 payment to Weston & Sampson. John then amended his motion to also approve $1,125.00 payment to Weston & Sampson for bidding documents bringing total payment to Weston & Sampson to $ 4,837.50. Motion passed unanimously.
*A motion was made by Susan Dean and seconded by John Machold to approve
$ 675.00 payment to Weston & Sampson upon verification of Weston & Sampson’s attendance at a second Planning & Zoning meeting. Motion passed unanimously.
c. An application was presented from KYL for use of the fields for the spring season. Dan suggested tabling the application until a later meeting to allow other organizations to submit applications as well. The commission agreed.

5. Treasurer’s Report
- Treasurer Bill Silas reported:
Starting account balance $ 22,094.77
Expenses $ 1,468.87
Ending balance $ 20,625.90 (20% of budget spent)
- Bill explained that the 2008 - 2009 operating budget was $ 25,850.00, and he would like to submit a 2009 - 2010 operating budget of $ 26,650.00, noting increases in the areas of recording clerk fees, electric bills and fuel consumption, and decreases in areas including repairs, maintenance and miscellaneous expenses.
*A motion was made by Bill Silas and seconded by John Machold to approve
$ 26,650.00 budget for 2009 – 2010 fiscal year. Motion passed unanimously.
- Bill would like to re-introduce the Kubota tractor and trailer, which was turned down last year, in the amount of $ 15,000.00.
- Sheldon design/engineering – Dan would like money in the budget to start the design process. Chris had presented figures to the State for the STEAP grant of $ 34,000.00 for Wettish Phase II and $ 28,000.00 for Sheldon and Dan suggested presenting these numbers to obtain “seed money” for the project. (Discussion followed between Dan and Bill clarifying a previous conversation in which Dan referred to $ 500,000.00 for a different figure.) Bill agreed to include the figures.

6. Old Business
a. Parks and Field Maintenance/Evaluations
- Sheldon Park - rocking animal – Dan noted that Susan Otto had spoken to Walter Adametz about the broken spring. The commission agreed that Bill Silas will be the new liason with Walter, and will address this issue.
- Bethke Field – gate – Chris Kelly took over project from Susan Otto. The commission noted that the pole is now painted green and there are new brackets. Dan will email Chris for clarification.

b. Wettish Property Development
- Dan presented the letter from Town Attorney Mike Wells that he had circulated to the commission together with the comments from himself, Chris and Glen. Since there were no further comments, Dan will summarize these comments and draft a letter to Weston & Sampson also incorporating the answers to Weston & Sampson’s questions of the Commission.
- Discussion followed regarding Amendment #2 to Weston & Sampson’s contract. Dan will verify with Chris whether the Board of Selectmen must approve the amount as well as the commission.
*A motion was made by Bill Silas and seconded by John Machold to approve Amendment #2 to Weston & Sampson contract in the amount of $ 4,500.00 for design specs and front end documents. Motion passed unanimously.
Dan informed the Commission that the Board of Selectmen has changed the way they are approaching the bidding documents. The First Selectman would now like correct documents and a correct line item be presented to them at an upcoming meeting, and then presented at a Town Meeting, before the project goes out to bid. Dan would like to present the $1.3M figure, including the contingency and irrigation as separate items, with all specific details, to illustrate the design is very lean and efficient. Dan asked for discussion. Discussion followed regarding the plan, and noting that specific detail was not included in the prior presentation. Dan reiterated that the Board of Selectmen was not previously presented with an engineering report but rather with a summary.
The Commission then discussed this complete reversal of direction from the Board of Selectmen regarding the bidding process for the Wettish Project. Dan explained that he had contacted First Selectman Richard Cabral for authorization to contact Attorney Wells for approval of the Wettish bidding documents, and Richard was quite upset that the Board of Selectmen and the Town had not yet approved the documents, reversing the directive given at the November 10, 2008 Board of Selectmen meeting. Richard informed Dan that the plan and budget must be presented to the Board of Selectmen and then at a Town Meeting before the project could go out to bid. The minutes of this meeting as they pertain to the Wettish Project were then read to the Commission, as follows:
“Selectman Dudek asked if it wouldn’t make more sense to bid this
out first so the town would know what the dollars would be before
going to Town Meeting. Mr. Colonia asked if the BOS would give
its okay to start bidding this project. Mr. Auer noted it would be a
tremendous help to bid before going to Town Meeting. With the
current economic times, he anticipates there will be many bidders.
It was the consensus of the Board of Selectman that Park & Rec go
out to bid for this project. The line item is already in place.”
This a complete contradiction of the direction now being given by Richard.
Dick Otto then summarized that the Board of Selectmen had given a clear directive to the Park and Recreation Commission and had now changed that direction. He expressed his and the entire Commission’s frustration with the interruptions and now complete reversal of direction. He further stated that he was not surprised by the suggestion of the Town Meeting, but had thought the Board had established in principle what they were ready to approve and now reversed that. The Commission discussed this reversal and concurs that the Board of Selectmen’s redirection must be given in writing.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve written communication with the Board of Selectmen asking for a official change of direction regarding the Wettish project bidding from their November 10, 2008 Board of Selectmen’s Meeting. Motion passed unanimously.
The Commission then discussed Weston & Sampson’s document and the numbers to present to the Board of Selectmen, noting the contingencies. The group agreed that if the Selectmen had been clear at their November 10 meeting, Park & Recreation would have already presented the plan and been before a Town Meeting. But the Commission agrees it is now incumbent upon them to present the plan and numbers.
*A motion was made by Bill Silas and seconded by Scot Thomas to present the November 28, 2008 Weston & Sampson engineering documents to the Board of Selectmen. Motion passed unanimously.
Dan informed the group of a $ 787.50 statement from Gould, Larson, Bennet, Wells & McDonnell, for Attorney Wells’ 5.25 hours to review the bidding documents.
*A motion was made by Susan Dean and seconded by Bill Silas to approve approximately $ 800.00 to be paid to Gould, Larson, Bennet, Wells & McDonnell, PC, if necessary.
- Dan informed the Commission that Sima Well Drilling had drilled the well yesterday. They drilled to a depth of 300’ but did not hit water. Eric Auer and Weston & Sampson authorized the drilling to continue. At 415’ – 425’ the water flow was approximately 3 gal/min, so they continued to 500’ where they hit approximately 30 gal/min. Dan stated that there would be an additional drilling expense because of the extra depth, but he noted that the output was excellent. Discussion followed regarding reaching the well location, the structure on the property and the restricted area.
Dan noted that currently all documents from Weston & Sampson are going through Bill Silas. The Commission then discussed naming Glen Johnson as the point of contact for Weston & Sampson noting his expertise and notable experience in the field.
*A motion was made by Scot Thomas and seconded by Susan Dean to designate Glen Johnson as point of contact with Weston & Sampson for the Wettish Project. Glen Johnson abstained. Motion passed.

7. Adjournment
*A motion was made by Susan Dean and seconded by Scot Thomas to adjourn the meeting at 9:32 PM. Motion passed unanimously.

Regular Meeting December 8, 2008

2008-12-08T16:59:00.000-05:00

Killingworth Park and Recreation Commission
Regular Meeting December 8, 2008

1. Call to order
The Killingworth Park and Recreation Commission held a regular meeting on Monday, December 8, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Otto
Susan Dean (arrived at 8:10 PM)
Chris Kelly
John Machold
Scott Thomas
Absent: Bill Silas

Chairman Dan Colonia called the meeting to order at 8:00 PM.

2. The Pledge of Allegiance was recited by the Commission.

3. Minutes of:
Regular meeting held November 10, 2008
*A motion was made by Susan Otto and seconded by Chris Kelly to accept the minutes of the November 10, 2008, meeting with the following modifications suggested by Chris Kelly: Paragraph 6(b) “Motion … to contract Weston & Sampson to oversee the well drilling process at the Wettish property at a cost of up to $7,900.00” Motion passed unanimously.
Special Meeting held November 24, 2008
The commission discussed Eric Auer’s statement at the last meeting expressing the difficulty of setting up a single bid project that does not exclude smaller local contractors. The commission would like local contractors to have the opportunity to earn some of the money from this project.
*A motion was made by Susan Otto and seconded by Susan Dean to accept the minutes of the November 24, 2008, meeting with the following modifications suggested by Chris Kelly: Paragraph 4 “Motion … to extend Weston & Sampson’s contract to include the preparation of front end documents, general conditions and bidding documents for an additional $4,500.00, to be incorporated into the full bidding specifications and construction documents being certain to incorporate into the design the guidelines of the new Connecticut legislation regarding athletic fields scheduled to take effect in July 2009.” John Machold and Scot Thomas abstained. Motion passed.

4. Visitors: Glen Johnson
Richard Otto

5. Communications, Bills and Applications
a. The following communications were received:
Dan received an email from Lori Marriot of Shoreline Focus on Fitness requesting return of her $50.00 deposit check for the use of Sheldon Field in the fall. Dan will notify Lori that Dawn Mooney has the check in the Town Clerk’s office to be picked up at her convenience.
Dan then discussed the letter he received from the First Selectman inviting him to serve on the Venuti Property Planning Sub-Committee. Dan read the letter which encourages him to accept as Chairman of the Park & Recreation Commission, and he noted that immediately upon receipt he did accept the position, since the town’s use of this land could include recreation facilities. Dan then noted that his name was not included on the initial list of members appointed by the Selectmen. Dan plans to write a letter to the Board of Selectmen again accepting the position. Susan Dean will write to the Board of Selectmen on behalf of the Commission as well.
*A motion was made by Chris Kelly and seconded by John Machold to write a letter to the Board of Selectmen expressing both interest and gratitude for the membership invitation and concern and disappointment over Dan’s omission from the initial membership list. Motion passed unanimously.

b. The following bills were presented:
Bill from Olson Sanitation, thru November 24, in the amount of $ 164.45,
Bill from Anthony Carri for November in the amount of $ 270.00,
Bill from Environmental Consulting Labs, 10/7/08 invoice, in the amount of
$ 152.50,
Second bill from Environmental Consulting Labs, 10/8/08 invoice, in the amount of $ 189.25,
Bill from Killingworth Garage dated 11/26/08 in the amount of $ 61.65,
Second bill from Killingworth Garage dated 10/26/08 in the amount of $ 91.75,
Bill from CL&P in the amount of $ 38.71,
Second bill from CL&P in the amount of $ 37.96,
Third bill from CL&P in the amount of $ 38.88,
Bill from Dawn Mooney for recording services thru November 24, 2008 in the amount of $ 396.27.
Discussion followed regarding Environmental Consulting Labs’ quarterly water tests. Dan expressed concern over the fact that the two tests were conducted only 10 days apart yet they represent two quarters of 2008. The commission agreed that the tests show be conducted farther apart and will contact the Lab to request the same.
*A motion was made by Susan Otto and seconded by Chris Kelly to approve all of the above noted bills. Motion passed unanimously.
Dan also presented a bill he received earlier in the day from Weston & Sampson, dated 12/5/08, for Phase C, bidding services, in the amount of $ 5,512.50. He went on to state that since the bidding documents were not yet completed, the bill should not be approved for payment. Chris Kelly added that the bill should be broken down to correlate with the contract. Dan will contact Weston & Sampson, and the bill will be re-presented at the next meeting.

c. No applications were received.

6. Treasurer’s Report
• Budget 2008-2009 – Treasurer Bill Silas was not present at the meeting to present a Treasurer’s report. Dan noted that $1,500.00 had been taken back by the Town since the front fence at Sheldon Field had not been changed. The group concurred that it would have been premature to change the fence with the redesign of the field forthcoming. Dan further stated that this matter had not been discussed with him.
• Annual Report – Chairman Dan Colonia reported he has started writing the annual report which is due December 16. He discussed the commission’s 2008 accomplishments including receiving the STEAP Grant for the Sheldon Field re-design, completing the design phase of the Wettish property project, getting approved $500,000 funding request for Wettish property, having 2 members serve on the HK Recreation Authority. Chris Kelly added that the A-2 and contour surveys of Sheldon Field were completed, and the green tubing was installed on the fence at the Bethke Field. Dan will also thank the numerous volunteers who have donated time and effort throughout the year, including Shelly Cumpstone for her service on the commission and Jere Manware for his efforts in maintaining the fields.

7. Old Business
a. Parks and Field Maintenance/Evaluations
Irene Sheldon Field – Dan noted that the spring for one of the rocking animals on the playground is broken and dangerous. Susan Otto will call to get this repaired. Dan also noted that he received a complaint regarding a low bar over the walkway out of the dugout/bench area at lower Sheldon, stating that someone could easily hit their head on it. The commission agreed that a safety precaution should be taken such as wrapping the bar with caution tape or painting it orange.
Rocco M. Reale Field – Dan received an email from John Figurelli (KYL) and a call from KYL President Alan Kostek regarding solar powered scoreboards. Dan expressed his desire to accomplish this and will speak to Zoning Enforcement Office Cathy Jefferson regarding the steps to take. Dan agreed that this would be a good idea for Rocco Field as long as the scoreboards are in accordance with all Planning & Zoning guidelines. He also expressed his belief that scoreboards at Sheldon Field should wait until the re-design is completed. The commission agreed.
Bethke Field – Susan Otto stated she had hoped to have a gate donated, but that did not happen. Since she is leaving the commission, she will turn her research over to Chris Kelly and he will investigate gate options. Discussion followed regarding the previous approval of $300.00 for such a gate.
Discussion then followed regarding the bulletin boards. Scot Thomas noted that he had gotten materials for installation donated and had finished painting them green. He will update the commission at a later meeting regarding installation.

b. Wettish Property Development
Dan stated he received an email earlier in the evening informing him the well-drilling had been delayed. The low bidder, Simonelli Well Drilling, decided they would not bring their equipment onto the property without a road to the well location. Weston & Sampson is now contacting the second bidder, Sima Drilling. Chris questioned whether a road could be put in and Dan stated it could not and the drilling equipment would have to be dragged in to the site.
Dan advised Glen Johnson that Weston & Sampson will prepare the front-end documents explaining that it is prudent to have Weston & Sampson stand behind the documents. Chris added that the commission would like Glen to review the documents. Glen agreed that it is a wise decision, and further advised that the town attorney should examine the documents very closely. Chris questioned if the Weston & Sampson contract are available for review and Dan responded that he received one contract earlier in the day and would copy and forward it for review, but the design contract had not yet been received.
Dan and Chris discussed advising the State of Connecticut of design changes at the Wettish property, such as the number of fields being designed, and neither received a response. Dan stated he would follow up with the State. Dick Otto questioned the next meeting. Dan will contact John Figurelli and will attempt to schedule a meeting for next week, or after the holidays. Dan stated he is usually copied on all correspondences and he has not received anything, so he will contact Bill Silas regarding the Weston & Sampson contract for technical specs.

c. Election of Officers
Vice Chairman Susan Otto announced that she will not be returning to the Park & Recreation Commission in 2009, to serve other town interests noting her involvement on the Parmelee Steering Committee, but she will continue to assist the commission in whatever ways she can, including the Annual Fishing Derby. She went on to note that she had found a qualified replacement, Glen Johnson, who would like to join the commission. Susan Otto stated she would notify the Board of Selectmen of her decision and her suggestion for filling her vacancy, and Susan Dean will write to the Selectmen with the Commission’s recommendations. Dan and the entire commission thanked Susan for her 7 years on the Park and Recreation Commission.
Susan Dean then stated that she thought Scot Thomas would be a good choice to replace Susan Otto as Vice Chairman of the Park and Recreation Commission, and Scot expressed his willingness to serve in that capacity.
*A motion was made by John Machold and seconded by Chris Kelly to change the slate of officers for 2009 adding Scot Thomas to the position of Vice Chairman instead of Susan Otto. Motion passed unanimously.

The following slate was then unanimously elected by the Commission:
Bill Silas Treasurer
Susan Dean Correspondence Secretary
Scot Thomas Vice Chairman
Dan Colonia Chairman

8. New Business
Dan Colonia presented the proposed 2009 Meeting Calendar for the Park and Recreation Commission, scheduling meetings for the first Monday of each month unless otherwise noted.
*A motion was made by Susan Dean and seconded by John Machold to approve the 2009 Meeting Calendar. Motion passed unanimously.
The commission then discussed a meeting schedule for the Wettish Property Development Advisory Sub-Committee, scheduling meetings for the third Thursday of each month whenever possible. Dan asked recording secretary Dawn Mooney to produce this schedule.
John Machold and Dan Colonia advised the Commission that the HK Middle School had planned to close the middle school gym to HK Recreation basketball after February vacation because the middle school gym curriculum switches at that time to net sports such as volleyball and badminton. They explained that this issue has since been resolved, having custodians and students needing community service hours moving the nets. They further explained that the HK Recreation Authority has been trying to plan more activities in Killingworth, but has met with resistance from the schools.

9. Adjournment
*A motion was made by Chris Kelly and seconded by Susan Otto to adjourn the meeting at 9:27 PM. Motion passed unanimously.

Wettish Property Development Sub-Committee November 24, 2008

2008-11-24T17:00:00.000-05:00

Special Meeting of Killingworth Park and Recreation Commission and
Wettish Property Development Sub-Committee November 24, 2008

1. Call to order
Special Meeting of the Killingworth Park and Recreation Commission and the Wettish Property Development Advisory Sub-Committee was held Monday, November 24, 2008 at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Otto
Susan Dean
Chris Kelly
Absent: John Machold
Bill Silas
Scott Thomas

Chairman Dan Colonia called the meeting to order at 7:30 PM.

2. Visitors: Eric Auer
Hilary Kumnick
Richard Otto
John Figurelli, Weston & Sampson

3. Well
Eric Auer and John Figurelli stated they met with Savinelli Well Drilling, the low bidder, on the property. They explained that Savinelli foresees a problem with getting the drilling equipment onto the property and stuck in the mud, therefore excavating equipment will be needed to drag the drilling equipment approximately 600 feet back along the driveway to the corner of the tree line. This location is close to the wall and will require minimal clearing. Since the Town does not own machinery strong enough, they spoke to Don Venuti who quoted $500.00 for the machine and $200.00 for labor stating he would leave the machine on the property in the event the drilling equipment encountered a problem coming off the property. Chris Kelly questioned whether the quote was in writing or verbal, and whether insurance documentation was supplied to satisfy town requirements. Eric noted that the quote was verbal and that all town requirements would be met.
Chris questioned Weston & Sampson’s involvement in the process and whether the cost was approved at the last meeting. Discussion followed. Dan Colonia explained that the minutes of the last meeting were not yet approved and since that was not included on this meeting’s agenda, it could not be discussed at this meeting. Chris questioned the water requirements from the well and the well’s diameter. John Figurelli stated that he has received numbers and breakdowns and will forward them to Bill Silas, and he went on to explain that the well’s long-term yield would not be impacted by the difference between a 6” or 8” hole. Chris re-iterated that the water requirements from the well have not yet been specified, and John Figurelli explained that the number and location of the fields to irrigate has to be determined. He further explained that the deeper the well the more reserve capacity of the well, not the more yield. Therefore, if more water is needed, another well should be drilled. The $8,500 quote is for a 300’ well. Chris questioned how further drilling would be paid for and if there is a well contingency. Dan stated that the Board of Selectmen has approved up to $10,000 for the well. Discussion followed regarding drilling deeper than 300’ and the possible need to drill additional wells.

*A motion was made by Susan Dean and seconded by Susan Otto to designate Eric Auer as coordinator of the well drilling at the Wettish property with Weston & Sampson having the contract and authority to drill. Motion passed unanimously.

*A motion was made by Susan Otto and seconded by Susan Dean to allow up to $1500.00 to be used, if necessary, for drilling of additional well depth. Motion passed unanimously.

*A motion was made by Susan Dean and seconded by Susan Otto to approve $800.00 for excavation work by Don Venuti, with insurance documentation provided to the Town prior to work. Motion passed unanimously.

Chris questioned if Glen Johnson’s offer to certify the driller’s findings is still being considered. Discussion followed regarding Weston & Sampson coordinating with the driller and Eric Auer as coordinator. Chris again questioned who would verify the results with the authority to drill deep lying with Weston & Sampson. Hilary Kumnick questioned permits required. Discussion followed.

4. Bidding and Process
Dan stated the current Weston & Sampson contract still contains approximately $4,500 item open to provide technical specifications. Discussion followed regarding Glen Johnson’s offer to prepare the front-end documents rather than Weston & Sampson. Dick Otto re-iterated that the town does not have standard front-end documents.
Dan asked the commission to determine a target date to put the project out to bid and discussion followed. John Figurelli noted that Weston & Sampson will have the technical specs completed by the first week in December. They then should be reviewed by the town attorney. Discussion followed regarding the various town offices that have had involvement with front-end documents of other town projects. Dick Otto suggested specifying whether going out to bid with one contract or breaking project into smaller contracts. Discussion followed and Dan stated one contract would be put out.
Chris suggested having Weston & Sampson prepare the front-end documents for $4,500 to save time and coordination efforts, and then have Glen Johnson review them. Dick agreed that this would save valuable time, be more concise and ensure the front-end documents and technical specs were aligned. Then Glen Johnson could review, proof and approve the documents. Hilary Kumnick added he is concerned with the liability of preparing front-end documents. Discussion followed regarding front-end documents, attorney involvement and review and contractor bidding. John Figurelli stated that with sufficient staffing, it would take about 2 weeks to prepare the front-end documents. Dick Otto questioned what Weston & Sampson would do if pre-existing front-end documents were discovered in the town offices, and John Figurelli stated they would back off preparing new ones and use the pre-existing documents. Discussion followed regarding amending the Weston & Sampson contract to take responsibility for preparation and not just “assisting” the town. John Figurelli added that the commission must determine who will hand out the bidding documents, set the charge for the bidding package, and determine if it is refundable or non-refundable. Weston & Sampson will prepare 10 packages, but base on prior town projects more may be needed. Dan will get Weston & Sampson copies of the STEAP Grant documents and Chris cautioned to be sure they have Marty Klein’s signature.

*A motion was made by Chris Kelly and seconded by Susan Otto extend Weston & Sampson’s contract to include the preparation of front end documents, general conditions and bidding documents for an additional $4,500.00, to be incorporated into the full bidding specifications and construction documents. Motion passed unanimously.

Discussion followed regarding setting target dates for bidding the project including document preparation, review by Glen Johnson and the town’s attorney, review by the commission, submission to the State and the bidding period. Discussion also followed regarding whether the money is already allocated in the budget, whether a Town Meeting will be necessary. John Figurelli questioned how to best bid the irrigation: performance-based design versus specific system based on yield, include in project or bid as add/alternate. Other add/alternates discussed include stone walls, landscape trees, tree clearing and parking/driveway. The commission discussed concern that the more divided the project becomes, the harder it will be to coordinate contractors and meet all the town and STEAP Grant requirements. John Figurelli will take the commission’s concerns back to Weston & Sampson and may bring another manager to the next meeting.

5. Adjournment
*A motion was made by Susan Otto and seconded by Susan Dean to adjourn the meeting at 8:55 pm. Motion passed unanimously.

Regular Meeting November 10, 2008

2008-11-10T17:00:00.000-05:00

Killingworth Park and Recreation Commission
Regular Meeting November 10, 2008

1. Call to order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, November 10 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Otto
Susan Dean
John Machold
Bill Silas
Scott Thomas
Absent: Chris Kelly

Chairman Dan Colonia called the meeting to order at 8:00 PM.

2. Minutes of:
- Regular Meeting held October 6, 2008
- Special Meeting held October 16, 2008
- Special Meeting held November 6, 2008
*A motion was made by Susan Otto and seconded by John Machold to accept the minutes of the October 6, 2008 regular meeting, October 16, 2008 special meeting and November 6, 2008 special meeting. Motion passed unanimously.

3. Visitors: Glen Johnson
Dick Otto

4. Communications, Bills and Applications
a. The following communications were received: Dan informed the group that Board of Selectmen has formed two new committees to investigate possible uses of the Venuti and Parmelee properties. Dan received a letter at his home from the Board of Selectmen asking for the Park & Recreation Commission’s interest in representation on these committees. Discussion followed. Dan will pursue membership in the Venuti Property Planning Sub-Committee and Susan Otto will pursue membership in the Parmelee Steering Committee.

b. The following bills were presented:
Bill from CL&P in the amount of $ 38.87,
Second bill from CL&P in the amount of $ 38.56,
Third bill from CL&P in the amount of $ 37.96,
Bill from Killingworth True Value in the amount of $ 51.13,
Bill from Anthony Carri for October (31 days) in the amount of $ 279.00,
Bill from New England Power Equipment in the amount of $ 194.44,
Bill from Olson Sanitation for port-o-potties in the amount of $ 219.00.
*A motion was made by Susan Otto and seconded by Susan Dean to approve all of the above noted bills. Motion passed unanimously.

c. No applications were presented.

5. Treasurer’s Report
Treasurer Bill Silas reported:
Starting account balance $ 24,355.37
Expenses $ 1,421.58 Ending balance $ 22,933.79

6. Old Business
a. Parks and Field Maintenance/Evaluations
- Irene Sheldon Park
- bulletin boards – The bulletin boards have been opened and decision will follow on how to proceed.
- Rocco M. Reale Memorial Field - Bill Silas discussed the money in the budget to sod either Rocco Field or lower Sheldon Field. He will get new estimates to scrape, re-sod and re-allign the infield lines at both fields.
*A motion was made by Susan Otto and seconded by Susan Dean to scrape, re-sod Rocco Field not to exceed $3,000.00. Motion passed unanimously.
- Bethke Field gate – The commission discussed gate options..

b. Wettish Property Development
The Commission again discussed the well drilling and the option to have Weston & Sampson handle the process for a charge.
*A motion was made by Bill Silas and seconded by John Machold contract Weston & Sampson to oversee the well drilling process at the Wettish Property. Motion passed unanimously.

7. New Business - Nomination of officers
*A motion was made by Susan Otto and seconded by Bill Silas to nominate the same officers currently in office for the 2009 term. Motion passed unanimously.
Discussion followed and the commission agreed to hold the election at the next meeting. Scot Thomas questioned individual field responsibility and discussion also followed regarding the town’s fields and the commission members currently responsible for each of them.
Dan informed the commission that Chris Kelly had an operation on his hand, and Susan Dean noted she had already sent him a card.

8. Adjournment
*A motion was made by Bill Silas and seconded by Scot Thomas to adjourn the meeting. Motion passed unanimously.

Wettish Property Development Advisory Sub-Committee Special Meeting November 6, 2008

2008-11-06T17:01:00.000-05:00

Killingworth Park and Recreation Commission
Wettish Property Development Advisory Sub-Committee Special Meeting November 6, 2008

1. Call to order
The Killingworth Park and Recreation Commission and Wettish Property Development Advisory Sub-Committee held a special meeting on Thursday, November 6, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Otto
Susan Dean
Chris Kelly
Bill Silas (arrived at 8:45 PM)
Absent: John Machold
Scott Thomas

Chairman Dan Colonia called the meeting to order at 8:35 PM.

2. Visitors: Eric Auer
Glen Johnson
Richard Otto

3. Well
Dan Colonia stated that he had received two estimates for well drilling from Weston & Sampson earlier in the day:
• Simonelli Well Drilling - $3,555.00 to drill 6” well (the same amount they quoted in August, 2008) and $3,000.00 to test flow and recovery rates.
• Sima Drilling - $3935.00 to drill 6” well and 4100.00 to test flow and recovery rates.
Since the amount to drill is under $5000.00, John Figurelli sent these quotes with the suggestion that Park & Recreation could have the well drilled themselves, without Weston & Sampson’s involvement. This would save the 5% Weston & Sampson surcharge that would be added if they contracted with the Commission to do the well-drilling. Discussion followed between Chris Kelly and Dan regarding whether Weston & Sampson was authorized by the commission at its last meeting to obtain these quotes, or was authorized to present a proposal to obtain the quotes. Chris further questioned Weston & Sampson’s procedures stating that any well-drilling bids should have come directly into Town Hall to prevent collusion between bidders. Chris also questioned why the water requirements were not determined and specified prior to obtaining these quotes, so the Commission would know what water was needed. Eric Auer noted that if an expense is less that $5000.00, then it does not have to go out to bid and added that he felt it was critical to determine how much water is available on the property. Eric questioned why the Commission would want to pay the additional Weston & Sampson surcharge if it was not necessary and Dan further noted that Weston & Sampson had given the town an opportunity to save money. Extensive discussion followed debating the need to drill a well to find water versus the need to specify the required flow and recovery rates prior to drilling a well. Dick Otto questioned whether Weston & Sampson was automatically authorized to solicit bids because they were already under contract with the town, but Chris stated that was not the case.

Dick further suggested that the Commission examine the budget and determine the steps necessary to present to the Board of Selectmen and the Town. Since the bottom line of $1.3M is higher than the $1M cap the Board of Selectmen had implied, Dick suggested the Commission look seriously for ways to reduce costs, and reducing the irrigation expenses might be an option. He urged the Commission to examine the true cost of the project. Eric questioned the Commission’s ability to complete a $1M project if it cannot make a decision on a $4000.00 well, and he confirmed the selectmen’s $1M budget cap. He also noted that if the well issue is not resolved then the budget cannot be addressed. Discussion of the approved concept followed between Bill Silas and Chris.

Glen Johnson noted that Weston & Sampson did in fact give a proposal and gave the town an opportunity to save money. Bill quoted the Weston & Sampson proposal satisfying the motion passed at the previous meeting to get a proposal from them. Glen further offered to witness the well testing and certify the results himself at no cost to the town, adding to the town’s savings. He added that these savings could reduce the overall Weston & Sampson contract by as much as $10,000, but Chris disagreed saying that since the size of the well had not yet been determined it may not save any money. Chris further cautioned that the drilling company could possibly drill down (up to the $5,000.00 authorization limit) and then have to stop without hitting water. The commission agreed that the pump test must be conducted at the same time as the drilling and discussed 6” versus 8” wells.

Chris re-iterated that the well issue should have been taken to the town and should have gone out to bid in accordance with the town’s guidelines, noting that the First Selectman’s wanted three bids. Dick cautioned that the commission must be very careful to follow the guidelines when dealing with grant money. Dan concluded the discussion by summarizing: Bill will contact Weston & Sampson to get proposal and contract specifications to present to Board of Selectmen, Dick and Dan agreed that design target can be determined after drilling, and Bill will investigate is the drilling and testing can be separate costs to make a motion at next Monday’s meeting.

4. Wettish Project Budget
Dan Colonia stated that the commission selected has a design approved by Planning & Zoning and Inlands/Wetlands, which provides four new fields to meet the needs of the Town of Killingworth. He noted that the design is very “lean” with the only “extra” being irrigation. He added that irrigation is necessary to produce viable fields, but cautioned that to reduce the total cost of the project, the Commission may need to make adjustments, perhaps installing the irrigation in stages or combining in-ground irrigation with water cannons (@ approximately $7000.00 each). Dick agreed noting that in today’s economic climate, large budget items will be scrutinized, adding that this climate will benefit the overall bidding process.

The commission discussed several items added to the project within the past year, after the initial request for funding was made, such as preservation of stone walls and the paving of the emergency ADA access to the fields. Since these items were not included in the project of one year ago, the $1M budgetary constraints of one year ago may not apply today. The Commission discussed other options to reduce costs including applying some of the second STEAP grant funding to the second park entrance, asking for volunteers to rebuilt stone walls, reducing the 10% general contingency item. The Commission believes they can arrive at a bottom line that is reasonable and acceptable to the Board of Selectmen.

5. Presentation to Board of Selectmen
Discussion followed regarding presentation to the Board of Selectmen, and Dick cautioned that if the Board of Selectmen does not support the project, it cannot go to town vote. The Commission agreed that they have engineering estimates, but until the project goes out to bid, they will not have actual costs. The commission agreed to make the presentation to the Board of Selectmen at Monday night’s 7:00pm meeting, with the Park & Recreation Commission meeting immediately following at 7:30pm. The commission also agreed to present Weston & Sampson’s conceptual design with four fields, two fields with in-ground irrigation and two with water canons, and moving the second entrance funding to the second STEAP grant. The stone wall expenses and landscape trees would not be included in the budget since they are expenses imposed on the project by outside sources. The informational package will show the $1.3M total cost, offering options to save money. Dan will contact the First Selectman to be included on Monday’s agenda. Dan believes Eric should accompany him to the selectmen’s meeting.

6. Adjournment
*A motion was made by Bill Silas and seconded by Susan Dean to adjourn the meeting at 10:30 PM. Motion passed unanimously.

Wettish Property Development Sub-Committee October 16, 2008

2008-10-16T17:02:00.000-04:00

Special Meeting of Killingworth Park and Recreation Commission and
Wettish Property Development Sub-Committee October 16, 2008

1. Call to order
Special Meeting of the Killingworth Park and Recreation Commission and the Wettish Property Development Advisory Sub-Committee was held Thursday, October 16, 2008 at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Otto
Susan Dean
Chris Kelly
Scott Thomas (arrived at 7:20 PM)
Absent: John Machold
Bill Silas

Chairman Dan Colonia called the meeting to order at 7:14 PM.

2. Visitors: Eric Auer
Richard Otto
Glen Johnson
John Figurelli, Weston & Sampson
Glen Johnson introduced himself as a 30+ year Killingworth resident interested in seeing long-needed athletic fields developed in Killingworth. He further stated that he is a professionally licensed engineer in Connecticut with over 35 years experience, including civil engineering and athletic field design and construction. He is interested in serving with the Wettish Property Development Advisory Sub-Committee and was referred by David Gross. Dan Colonia stated that his membership in the advisory group will be discussed at the next Park & Recreation meeting.

3. Wettish Project Budget
Dan received numerous emails regarding the newly distributed budget document. He passed out copies and explained that the budget dated 7/13/08 is the most recent (not 7/30/08) and therefore most up-to-date. (Copies of both budget documents are attached to these minutes.) Dan went on to address each of the emailed comments as follows:
Line 13 – Bill Silas’ email questioned this item. Wooden bark mulch is an approved method of preventing erosion and would cut down on the need for plastic silt fencing and hay bales. Glen Johnson suggested the use of “filter socks” instead of silt fencing. These are similar in price and biodegradable, needing a truck within 1000 ft. to blow in the wood filler.
Line 20 – The use of a systemic pesticide is a timing issue. It is now too late in the season to use, and there is a lot of poison ivy that will not disappear on its own. Eric had suggested a product (costing approximately $500.00), noting it needs to be sprayed.
Lines 23 & 24 – Dan questioned if these figures were reasonable, and Eric confirmed they are, stating it was a large job and big machinery would be needed.
Line 75 – Dan deferred to Susan Otto’s research regarding an entrance gate. This gate is twice the size of the gate Susan researched for the Bethke field, but the group agreed they could substitute a gate similar to the one proposed in the budget at a savings.
Line 76 – The signs at Bethke and Rocco Fields were only $700.00 each installed, so similar signs could be substituted. John Figurelli cautioned that the STEAP Grant guidelines dictate sub-contractor wages, and so on and must be followed.
Line 114 – Dan questioned material testing and John Figurelli explained that if the contractor is held to exact specifications, then there must be inspections and tests, especially in those areas that are not clearly visible, such as driveway base. It would be a conflict of interest if the contractor inspected its own work. Richard Otto explained that “soft costs” include these expenses.
Line 115 – John Figurelli explained that the commission decides on As-Built Drawings. The contractor will charge for them and these could also be deemed a conflict of interest. Glen Johnson gave the example of underground utilities as a reason why As-Builts are necessary and Dan summarized that they should included noting that the STEAP Grant may require them.
Line 120 – Discussion concerned whether first-year field maintenance is a construction cost or an ongoing cost. Chris Kelly clarified that it was included in the construction budget because it is necessary to properly establish the fields, and it may save money to include it in the project. Richard Otto added that the first-year maintenance is essential to the success of the project. Discussion followed and the group agreed that first-year maintenance is a project cost.
Line 121 – The issue of security lighting was discussed. Eric noted that lighting was not represented to the Planning & Zoning committee and if it was added the project would have to go before P & Z again. The commission agreed that there would not be lighting.
Dan further clarifies that the items on page 3 of the budget were “recommended items” or options.
Lines 122 & 130 – The group agreed that soccer goals, fence and netting should be removed from the budget because these are multi-purpose field and other sports were not being represented.
Lines 123 to 128 – It was agreed that irrigation was not an option but rather part of the construction plan.
Line 129 – The group agreed that bleachers should not be included.
Line 133 – Dan explained that he had hoped that the cost of landscape trees could be off-set by a fund-raiser where residents could “buy” a brick in the walkway as a sponsor of the project. Chris Kelly questioned whether landscape trees would interfere with the rural appearance of the project, but Dan added that the trees, a brick walkway and a flagpole would add to the project’s appeal within the community.
Dan went on to question the additional costs incurred in the HK Middle School’s construction for the town Building Inspector. Chris stated that Board of Selectmen could determine the costs and Eric added he would speak to the Cathy Jefferson, Zoning Enforcement Officer.
Dan stated that he would like to see the 5 stone wall items in the budget grouped together for ease of monitoring. The group agreed that the budget items should be organized to group together like items, such as stone walls costs, irrigation expenses, and so on, for ease of use.
Further discussion concerned the need to irrigate all the fields due to the facility’s heavy summer use and the fact that these fields will be game, not practice, fields. It was agreed that there must be a system in place to keep the grass alive. Dan noted that the Park & Recreation Commission will need a budget to maintain the fields in future years.
Chris questioned why there were two top soil line items and Eric noted that the top soil screening and placement costs may be about 10% higher than indicated because of the increase in fuel costs. John Figurelli agreed to investigate both issues, noting that this is a draft needing adjustments and not a final document. Dan added that the commission should not present this to the Board of Selectmen at their next meeting because the commission needed to be more confident in the figures. Richard Otto noted that the 10% contingency for construction overages (line 108) is realistic and necessary.
Chris also questioned what signage was referred to in lines 137 & 138, because the required signage should be included in the project and John Figurelli agreed that lines 94 & 95 covered required signs.
Scot Thomas questioned the difference between lines 65 & 132, and the issue of stone vs. paved access route to fields. The commission discussed the options and agreed that an access route should be rural in appearance while meeting all fire company regulations. Dan will contact Richard Layton, town Building Inspector, to discuss.
John Figurelli recommended a discussion with the Building Inspector, which he would like to participate in, and coordination with the electric company because of low power lines in the area. He added that the Town of Killlingworth should notify the utility companies of the project and provide them with copies of the plan, and questioned whether the town engineer needed copies as well. Dan asked Eric to investigate this issue to prevent any unexpected delays. John also stressed the need to coordinate with the State, and Chris indicated they were provided a copy in August. John requested a copy of the STEAP Grant documentation.
John noted that Weston & Sampson had fulfilled all of their contracted items, and if any future presentations or meetings were necessary, then there would be additional costs incurred. He also added that the designs are finished and presented to Planning & Zoning Commission, if there were to be any significant changes then additional costs would be incurred.
Glen Johnson offered to put together “Front End” specs, since the Town does not have standard specs. The group then discussed “construction administration” costs, estimated at approximately $1,000 per week for the duration of construction, or approximately $26,000. The Town or the Commission could assume the responsibility of day-to-day construction oversight to save money, but the group agreed Weston & Sampson should provide this. Other items discussed included “Clerk of the Works” position, attorney’s fees to review documents, the possible need for greater contingency planning, cost accounting and the role town personnel can play, liability insurance and financing options, all of which are considered “soft costs.”
John Figurelli stated that Weston & Sampson will update the budget document with tonight’s input. Chris questioned the bottom line and projected it at about $1.33M. Eric stated that the Board of Selectmen may not approve a cost above $1.0M, and suggested a discussion of the updated budget costs with the Selectmen.

4. Schedule for October & November
- Working budget for next Wettish Sub-Committee meeting
- Present to Board of Selectmen in November
- Eric questioned drilling the well and three options were discussed: drilling a test well, drilling a smaller 2” test well for water above the bedrock, and a fault-trace option for locating water. John Figurelli stated that Weston & Sampson could amend the contract to include well-drilling, getting three estimates. Chris questioned if this is the best time to drill a well and stressed the need to detail the demand for the irrigation system to determine the amount of water to target. John Figurelli noted that 1 to 1 ½ inches of water per week is optimal to maintain fields, and suggested that to drill the well in a usable location, trees may need to be cleared. Well-placement options, dowsers and the need for a yield test were discussed and the group agreed the most efficient way is to drill a full well. A drilling cost of $7,000 to $10,000 was estimated.
*A motion was made by Chris Kelly and seconded by Susan Otto to have Weston & Sampson give a the Park & Recreation Commission a proposal for drilling a well with a verified capacity, including a yield test. Motion passed unanimously.

5. Weston & Sampson Contract
Bidding documents/bidding support – John Figurelli explained that Weston & Sampson suggests on-sight construction oversight not already included in the contract, and added that Weston & Sampson could provide a line-item cost proposal for additional support. The commission agreed that a menu-like proposal to select options would be helpful.

7. Adjournment
The group scheduled the next meeting of the sub-committee for November 13, 2008 (the second Thursday of November due to Thanksgiving.)
*A motion was made by Susan Otto and seconded by Chris Kelly to adjourn the meeting at 9:20 PM. Motion passed unanimously.

Regular Meeting October 6, 2008

2008-10-06T17:03:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting October 6, 2008

1. Call to order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, October 6, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Otto
Susan Dean
John Machold
Bill Silas
Scott Thomas

Absent: Chris Kelly

Chairman Dan Colonia called the meeting to order at 7:40 PM.

2. Minutes of:
- Regular Meeting held September 8, 2008
*A motion was made by Bill Silas and seconded by Susan Otto to accept the minutes of the September 8, 2008, meeting. John Machold and Susan Dean abstained. Motion passed.
- Special Meeting held September 15, 2008
*A motion was made by Bill Silas and seconded by Susan Otto to accept the minutes of the September 15, 2008, meeting with the following modifications suggested by Susan Dean:
“Susan” Iino changed to “ Cathy” Iino
Remove page, paragraph 2, “why it was not divided into 2 activities to keep the cost under $5,000”
John Machold abstained. Motion passed.
- Special Meeting held September 29, 2008
*A motion was made by Bill Silas and seconded by Scot Thomas to accept the minutes of the September 29, 2008, meeting. John Machold and Susan Dean abstained. Motion passed.

3. Visitors: John Figurelli, Weston & Sampson Project Manager

4. Communications, Bills and Applications
a. The following communications were received:
Dan Colonia read an email he received from Mary Keithan (a copy of which is attached to these minutes) asking him to attend the October 14, 2008 Board of Selectmen meeting to discuss the value of having a skatepark in Killingworth and forming a sub-committee to address such a park. Dan expressed concern not with the idea of a having a skatepark in town, but rather with the project’s cost, the number of residents who would utilize such a park and the Commission’s ability to commit the necessary resources with all of its other projects in progress. The commission is in agreement that they cannot support the formation of a sub-committee for a skatepark with 2 other major projects in the planning and construction phase. Dan noted that he has a prior commitment that evening but he will discuss the issue with First Selectman Richard Cabral. The commission agrees that a skatepark is valuable, and it is included on the commission’s matrix demonstrating interest, but this is not the right time.

b. The following bills were presented:
Bill from American Carting, 9/01 to 8/30, in the amount of $ 75.00,
Bill from CL&P in the amount of $ 39.17,
Second bill from CL&P in the amount of $ 43.12,
Third bill from CL&P in the amount of $ 77.59,
Bill from Anthony Carri for August (31 days) in the amount of $ 279.00,
Bill from Anthony Carri for September (30 days) in the amount of $ 270.00,
Bill from Killingworth Garage for gas ($211.90, $147.01 plus $3.18 finance charge) totaling of $ 371.09,
Bill from Staples for digital voice recorder in the amount of $59.99,
Bill from Olson Sanitation for port-o-potties in the amount of $ 219.00.
*A motion was made by Susan Otto and seconded by Susan Dean to approve all of the above noted bills. Motion passed unanimously.
Bill from Richard W. Gates, surveyor, in the amount of $1,600.00 and dated September 18, 2008, for surveying additional area south of the stone wall at the Wettish property not included in the original contract. Chris Kelly approved this bill and the results of this survey are included on the drawings currently being used.
*A motion was made by Bill Silas and seconded by Susan Dean to pay surveyor Richard W. Gates $1,600.00 for the Wettish property contour survey of areas south of the stone wall. Motion passed unanimously.

c. No applications were presented.

5. Treasurer’s Report
Treasurer Bill Silas reported:
Starting account balance $ 24,825.07
Expenses $ 1,494.43 Ending balance $ 24,355.37

6. Old Business
a. Parks and Field Maintenance/Evaluations
- Irene Sheldon Park
- bulletin boards – Dan stated that he has the bulletin boards (cost $295.00 each) which are 36” X 48” with 2 sealing safety glass doors, in which schedules, ordinances, … can be posted. Discussion of installation options followed with the commission deciding to install themselves with posts and concrete. Scot will look at the location on Wednesday and Dan will get him the key to the shed.
- improvements – John Figurelli, Weston & Sampson, reviewed old designs from several years ago, as well as the survey results from Richard Gates, and presented several plans for improvements at Sheldon Field. These preliminary plans were designed to illustrate what fields would fit on the property. Discussion of the various layouts followed, with Concept C being the most favorably perceived. Most plans include increased parking but the present parking issues are more pressing during transitional times and not during actual games. The plans show fields being 225’ and Bill Silas noted that a Junior field should be included in any final plan. John Figurelli explained options to expand one field and further stated that the plans were designed to avoid sunlight shining into players’ eyes. He also noted that a pavilion and playground could be added at any point and suggested the commission should decide the charge and goals of the project and then finalize a design. Other issues discussed included grading and fencing costs, tennis courts, horseshoe pits, STEAP Grant requirements and offloading some practice needs to other field. The Commission is in agreement that the final plans must add to the number of fields in town and not simply improve the fields already present.
- Also, Scot Thomas reported painting benches and noted that the wood on the bench nearest the upper parking lot is broken. Susan Otto will contact Walter Adametz to repair and to ask when the storage box near the dugout will be removed as previously discussed. Dan will follow up with Richard Cabral if the box is not removed in a week. Bill Silas reported the weeding has been done by Langer Landscaping with the bill to come.
- unopened gate – On September 19, Susan Otto noticed the gate to the driveway to the lower Sheldon parking area was locked (the gate to the upper parking area was open). After discussion with Anthony Carri, who had opened the gate that morning, it was realized that he unlocks the gates and then leaves the locks open, and a prankster apparently had re-locked the gate. Going forward, Carri will now lock the locks after opening the gates to prevent future pranks.
- Rocco M. Reale Memorial Field - Bill Silas reported the weeding has been done by Langer Landscaping with the bill to come.
- Bethke Field gate - Susan Otto shared information with the commission from her investigation of gate options. Susan found 2 contractors: Orange Fence estimated $1,650.00 and Miller Fence Estimated $1,100.00. She then searched online and found a very similar gate, without installation hardware, for $143.50 plus $70.00 shipping, and the necessary hardware for a total of $29.00. The group suggested she look locally at stores such as Shagbark or Agway and report back.

b. Wettish Property Development
The Commission discussed scheduling Wettish Property Development Sub-Committee meetings for the third Thursday of each month or as needed, noting the need to have 4 members present for a quorum but not necessarily the same 4 members each meeting. John Machold requested the meetings start at 7:00 PM and the group agreed.
Dan stated a Point of Contact for Weston & Sampson must be named. John Figurelli clarified that up to this point there was at least daily contact between Chris Kelly and Weston & Sampson, but at this point in the project the need for contact will lessen. Now that Weston & Sampson has finished the design and the Commission will have 2 meetings per month, daily contact will probably not be necessary. John Figurelli reiterated that Chris Kelly put in a lot of time, but now that same amount of time will not be needed. The bid process will be next, involving bidding procedures, legal issues, town ordinances and more, and John will investigate to option to have Westos & Sampson handle all of this. Bill Silas stated that he could assume the point of contact role and Scot Thomas stated he could assist him.
*A motion was made by John Machold and seconded by Susan Otto to accept Bill Silas’ offer to be the Point of Contact for Weston & Sampson for future needs. Motion passed unanimously.
Dan Colonia volunteered to become the point of contact for the State of Connecticut.
*A motion was made by Bill Silas and seconded by Scot Thomas to accept Dan Colonia’s offer to be the Point of Contact for the State of Connecticut for future needs. Motion passed unanimously.
These will be conveyed to Richard Cabral to formally name Bill Silas and Dan Colonia in accordance with the contract.

c. HK Recreation Authority – nothing to report.

7. New Business
Susan Dean has drafted letters to Chris Kelly, David Gross and Terry Nixon thanking them for their time and service to the Wettish Property Development Sub-Committee. The Commission reviewed and approved the letters.

8. Adjournment
*A motion was made by Bill Silas and seconded by Susan Dean to adjourn the meeting at 9:25 PM. Motion passed unanimously.

Minutes of Special Meeting September 29, 2008

2008-09-29T17:03:00.000-04:00

Killingworth Park and Recreation Commission
Minutes of Special Meeting September 29, 2008

1. Call to order
The Killingworth Park and Recreation Commission held a special meeting on Monday, September 29, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Otto
Chris Kelly
Scott Thomas
Bill Silas (arrived at 8:00 pm)
Absent: John Machold
Susan Dean

Chairman Dan Colonia called the meeting to order at 7:33 PM.

2. Visitors: Members of the Wettish Project Development Advisory Subcommittee:
Eric Auer
Hilary Kumnick
Richard Otto
Richard Cabral, First Selectman
John Figurelli, Weston & Sampson Project Manager

3. Discuss the status of Wettish Project Development Advisory Subcommittee
a. Direction from Board of Selectman
Dan Colonia informed the commission that the minutes of the most recent Board of Selectmen meeting were not yet available, and First Selectman Richard Cabral stated that the Board of Selectmen did “some housekeeping” at that meeting. He explained that the Wettish Advisory Sub-Committee was appointed by the previous Board of Selectmen and at the recent meeting of the current Board of Selectmen they questioned its legality. First Selectman Cabral read aloud sections 5-9 and 5-17 (d) of the Killingworth Charter and discussion followed. He further explained that even though the Sub-Committee reported back to the Parks & Recreation Commission, since it was appointed by the Board of Selectmen it should have reported back to that Board. Therefore, in an effort to clear up confusion, the Board of Selectmen voted to return the Wettish Sub-Committee to the Parks & Recreation Commission. The Commission could then appoint a sub-committed of its own members, and these members would each have voting rights. Richard went on to say that in its effort to clean up it may have caused more problems, and he hopes it does not slow the progress of the project acknowledging that 2 members have already resigned. Dan Colonia indicated that a third member had since resigned. Dan went on to state that advisory sub-committee input will be taken as advisory and the Parks & Recreation Commission will then vote to approve. Commission members will vote and others will advise with no voting rights. Hilary questioned whether the Commission could transfer responsibilities to the sub-committee and Richard Cabral clarified that only members of the Commission could vote, and non-commission members are present to bring their expertise to the project and advise only. Dan questioned if the Commission could select a Clerk of the Works to act as project manager and keep the Commission out of the day-to-day managing of the project. Richard Cabral stated that the Commission could do whatever it saw fit to ensure the project’s completion and success. Discussion followed about the Sub-Committee’s need to keep minutes and record votes. Richard Otto questioned the number of members on the Sub-Committee and the topic was held for later discussion.

b. Continuance
Dan opened discussion stating that the Parks & Recreation Commission should decide whether the Wettish Sub-Committee should continue. Susan Otto explained the Sub-Committee should continue and the commission is very grateful for its effort, expertise and progress. Dan questioned “development” vs. “construction” in the sub-committee’s name and Scot Thomas questioned the duration of the sub-committee’s responsibility. Discussion followed. Richard Otto added that the commission should move on with its duties and not get caught up in delay traps. He thanked Chris for his leadership and added that every member’s input has been valuable and has resulted in fulfillment of the task. Richard went on to say that he hoped to be involved in the project to completion. Discussion followed regarding the use of “Phase I” for design and “Phase II” for construction and the term “Multi-Purpose Fields”. Dan added that the Sheldon Field project will begin development phase soon.
*A motion was made by Susan Otto and seconded by Scot Thomas to establish a sub-committee for Wettish Property development. Motion passed unanimously.

c. Membership
Dan questioned the number of Parks & Recreation Commission members on the Wettish Sub-Committee, the Board of Selectmen recommend 3 members and Eric Auer raised the issue of quorum and suggested the number 4 (making each meeting would become a special meeting of the Park & Recreation Commission as well.) Richard Cabral suggested making the sub-committee a Committee of the Whole with a Special Meeting of the commission and sticking to the broad agenda items. Discussion then followed regarding avoiding voting delays with 4 members being a Parks & Recreation Commission quorum as well.
*A motion was made by Bill Silas and seconded by Susan Otto that the Wettish Property Development Advisory Sub-Committee will be constituted as a Committee of the Whole, meeting either monthly or as needed. Motion passed unanimously.

d. Charge
Dan opened discussion of the charge of the Wettish Sub-Committee. Bill Silas noted that the Sub-Committee is charged with completion of the Wettish project following both town and state guidelines. Members discussed the charge as being through complete construction of the multi-purpose fields, including design, financing, permitting, bidding and construction oversight.
*A motion was made by Bill Silas and seconded by Susan Otto that the charge of Wettish Property Development Advisory Sub-Committee will be to complete construction of the multi-purpose fields on the Wettish property, including design, financing, permitting, bidding and construction oversight. Motion passed unanimously.

e. Wesson & Sampson point of contact
The Weston & Sampson point of contact must be a Parks & Recreation Commission member and Chris Kelly indicated that he would not continue in this role. John Figurelli clarified the responsibilities of this position and the extremely time-sensitive and technical nature of its tasks. Richard Otto added that Chris Kelly’s resignation has left a “practical vacuum” within the committee that will be difficult to fill. Richard Cabral suggested that Chris could still be the point man yet not the Chairman of the Sub-Committee. Chris clearly stated that he does not have the expanse of time to commit to the position. Dan stated he will talk to the 2 missing commission members about assuming the point of contact position, and Chris offered to continue in the position until the next meeting. Chris asked Richard Cabral to send a letter to Weston & Sampson stating the new point of contact and Hilary Kumnick offered a copy of the contract to clarify the language of the letter. At the next Park & Recreation Commission meeting the commission hopes to name the new contact person and will notify the Board of Selectmen.

f. State of Connecticut point of contact
Chris Kelly clarified that the point of contact for the State of Connecticut is the First Selectman. Chris has notified Dave Stiger that he is no longer Chariman of the Sub-Committee and will not continue in the point of contact position.

g. Immediate & long range milestones
Dan Colonia opened discussion of the following milestones asking for broad commitment dates:
- Planning & Zoning
- Resolve irrigation questions & costs?
- Advise on W&S involvement during bidding and construction phase
- Advise on in Town Project Management and Payment methods
- Separate cost between Steap &Town monies
- Present to BOS
- Present to State of CT
- Present to BOF (or have BOS present to BOF)
- Present to Town and get necessary approvals
- Complete Bid Documents
- Put project out to bid
- Start not bid construction (if any?)
- Award bids
- Start construction
The next Planning & Zoning meeting is the first week of October and Eric has already gone before Planning & Zoning. John Figurelli noted he can attend one more meeting per contract. Other issues to be determined are whether all fields will be irrigated, is there enough water and what will be the cost? Dan clarified that the project can not be presented to the Board of Selectmen until costs are determined. Discussion of budget items and process followed. It was also noted that multiple bidders are expected. Discussion followed to develop a time-line to begin construction with the following broad deadlines being discussed:
Present to Board of Selectmen 11/08
Present to Board of Finance 12/08
Go to Town Meeting 1/09
Notice of Bids 1/09
Award Bids 3/09
Start Construction 5/09

*A motion was made by Susan Otto and seconded by Bill Silas to adjourn the meeting at 9:19 pm. Motion passed unanimously.

Special Meeting September 15, 2008

2008-09-15T17:04:00.000-04:00

Killingworth Park and Recreation Commission
Special Meeting September 15, 2008

REVISED MINUTES

1. Call to order
The Killingworth Park and Recreation Commission held a special meeting with the Board of Selectmen on Tuesday, September 15, 2008, at the Killingworth Elementary School, 340 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Otto
Chris Kelly
Susan Dean
Scott Thomas
Bill Silas (arrived at 7:40 pm)

Absent: John Machold

Chairman Dan Colonia called the meeting to order at 6:40 PM.

2. Chris Kelly distributed the following 3 handouts to members:
- July 17, 2008 memo from Hilary Kumnick to Wettish Property Development Sub-Committee
- July 19, 2008 memo from Chris Kelly to Park & Rec Commission and Wettish Property Development Sub-Committee
- Issue/Resolution sheet prepared by Chris Kelly
General discussion of handouts followed. (Copies of the handouts are attached to these minutes.)

3. Visitors: Richard Cabral, First Selectman
Cathy Iino, Selectwoman
Members of the Board of Selectmen arrived at 7:02 pm (Selectman Fred Dudek was not present). Susan Otto discussed the charge of the Wettish Property Development Sub-Committee and discussion followed. The Park & Recreation Commission can create an advisory committee of people with abilities to see project to completion. This committee would have to be approved by the Selectmen, and those same people were named to the sub-committee. This was done by First Selectman Marty Klein. Five members were sworn in, then under the Board of Selectmen. The sub-committee presently has 7 members: Chris Kelly, Eric Auer, David Gross, Richard Otto, Terry Nixon (not citizen, not voting), Dan Colonia and Hilary Kumnick. Park & Rec Commission never received charge from Board of Selectmen.

Chris continued that the Park & Rec commission is responsible for the fields and facilities. Dan added that the money is in the commission’s budget and the commission must be sure it is used properly. The bills from Weston & Sampson were approved by the Park & Rec Commission. The commission should review both the project’s bills and progress. Discussion of Hilary Kumnick’s July 17, 2008 email followed. In the email, Hilary stated the sub-committee itself should be responsible for the project and not come under the Park & Rec Commission. Susan Otto agreed that the sub-committee had expertise, and commented that the Park & Rec Commisssion had always supported their recommendations. General discussion of the email followed.

Chris had been taking the minutes of the sub-committee meetings himself because there was no money in the budget to hire a recording secretary, and all of these minutes were approved. Chris and Dan agreed that actions were taken either by vote or concensus. Dawn Mooney has since agreed to take the minutes.

Richard questioned why well-drilling was not addressed in a motion, and whether written well-drilling quotes were obtained, and discussion followed regarding the well drilling quote procedures. It was noted that the opportunity is now lost to drill the test well. Chris noted that the specific requirements of the well had not yet been defined, so drilling would have been premature. Discussion and disagreement among those present followed. (Bill Silas arrived.)

Richard Cabral questioned how to resolve these issues, and discussion followed. Dan stated that 99% of the design was completed and could be taken to Inland/Wetlands, Planning & Zoning and then to the State.

Bill Silas stated that the Park & Rec Commission did not want the charge of the Wettish project take away from the Commission, and Richard affirmed that no one had said that action would be taken. Richard continued that the main problem was the sub-committee’s dysfunctional nature. Bill noted that some on the sub-committee are cautious while others want to act quickly, and he further noted that there was no money for the well-drilling at the time the member wanted to drill the test hole. Weston & Sampson had also indicated that such action was not appropriate at that time.

Susan Otto questioned who on the Board of Selectmen is in charge of the Wettish project, and Richard noted that the Board did not want to interfere. Susan further questioned whether Park & Rec Commission or the sub-committee is in charge, and Richard responded that the Board of Selectmen appoints the sub-committee and they have charge. Discussion followed noting that the sub-committee needs to work cooperatively.

Cathy Iino questioned what happens next. Chris stated that the next step is to get final plans from Weston & Sampson, and then get 3 copies to Inlands/Wetlands. Cathy asked what is next now that design is approved, and the answer is budget. Dan questioned what part of the design will be paid by the town and what part will be paid by the STEAP grant, and discussion followed regarding dividing the project and keeping costs down for the town. Suggestions were made including keeping on task, making motions for decisions and careful record-keeping and recording of votes by recording secretary Dawn Mooney.

Discussion followed regarding the number of members on sub-committee and the need to be able to break a tie when voting. Chris questioned the charge for the Sheldon Park project and Wettish Phase 2, and Richard noted that the current sub-committee would be disbanded and a new one would be appointed.

Dan thanked First Selectman Richard Cabral and Selectwoman Cathy Iino for attending this meeting. Selectmen left meeting at 8:35 pm.

General discussion followed the Selectmen’s departure. Selectmen will be putting charge on Board of Selectmen’s next agenda.

8. Adjournment
*A motion was made by Bill Silas and seconded by Susan Otto to adjourn the meeting at 8:40 pm. Motion passed unanimously.

Regular Meeting September 8, 2008

2008-09-08T17:05:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting September 8, 2008

1. Call to order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, September 8, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Otto
Chris Kelly
Bill Silas (arrived at 7:45 PM)
Scott Thomas

Absent: John Machold
Susan Dean

Chairman Dan Colonia called the meeting to order at 7:35 PM.

2. Minutes of regular meeting held August 8, 2008
*A motion was made by Susan Otto and seconded by Chris Kelly to accept the minutes of the August 8, 2008, meeting. Motion passed. (Dan Colonia abstained.)

3. Visitors: Walter & Cindy Adametz
Jerry Manware
Walter introduced himself as the road foreman for the Town of Killingworth, his wife, Cindy, and Jerry Manware, sub-contractor currently maintaining the fields in Killingworth. As Walter explained, in the past there was a town employee responsible for maintaining the fields but the Board of Selectmen eliminated that position several years ago. Currently, Jerry Adametz is responsible for mowing/dragging the fields, and mowing the library and the Town Hall grounds. Jerry has been averaging between 25 to 30 hours per week, but recently First Selectman Richard Cabral has received complaints about his excessive mowing and is concerned about the increase in Jerry’s hours over last year. For this reason, Walter has asked Jerry to accomplish what he can in 20 hours per week and wanted the commission to know why his hours were being reduced. Walter explained that since Jerry is a sub-contractor, he is paid on a 1099. He is not a town employee and, therefore, the Town saves the additional monies associated with an employee. Dan Colonia questioned how Jerry’s hours are allocated between the town’s parks and Town Hall and the library, and Jerry indicated that could be found on his time sheets. Walter will summarize Jerry’s recent time sheets and forward that to Dan. The Parks and Recreation Commission will review this summary and consider paying for Jerry’s additional hours. Jerry stated that the increase in hours was due to this summer’s rains, the increase in crabgrass and preparing Rocco for tournaments, and stated there are many hours spent that he does not include on his time sheets. Jerry further stated it would be helpful for him to have a copy of the field use schedule to plan his hours in the most efficient way. Susan Otto questioned whether Jerry picks up many golf balls, since that seems to be an ongoing problem, and Jerry agreed saying he frequently runs over them with the mower causing holes in the grass and propelling them in a dangerous manner. Susan also asked about the pole blocking the Bethke Field driveway, and Jerry indicated he always replaces it when he leaves. Bill Silas asked about the green storage box at Sheldon Field and Walter stated it would be removed as quickly as possible along with the base/pitcher’s mound debris. Dan Colonia thanked Jerry for his hard work to maintain the parks and fields and for his support of the Parks and Recreation Commission.

4. Communications, Bills and Applications
a. The following communications were received:
Dan Colonia re-presented a letter from the Killingworth Conservation Committee regarding the skateboard park concept. Bill Silas cautioned he is concerned that the tone of the letter stereotypes skateboarders, as well as the youth of Killingworth. Dan Colonia expressed concern not with the idea of a skatepark, but rather with its cost of $ 300,000. Since the residents of Killingworth have diverse interests, devoting that large a sum of money to only one interest would not be appropriate. He further commented that he supports the sport, but is concerned that when left totally unsupervised it could attract inappropriate behavior. Susan Otto expressed disappointment at the hashness of the letter. More research is needed to determine how other towns, such as Clinton, Old Saybrook and Chester, manage their skateparks. For the Park & Recreation Commission to support the project further research is necessary to determine the number of residents who participate in this sport versus the number who participate in other sports, such as tennis or basketball.

b. The following bills were presented:
Invoice #164017 from Weston & Sampson, received 8/5/08, in the amount of
$ 15,175.00 (to be paid from $ 122,000)
*A motion was made by Bill Silas and seconded by Susan Otto to approve the above noted bill. Motion passed unanimously.
Invoice #165031 from Weston & Sampson, submitted 9/3/08, in the amount of
$ 8,775.00 (in accordance with contract for final design & bid documents)
*A motion was made by Susan Otto and seconded by Scot Thomas to approve the above noted bill. Motion passed unanimously.
Bill from Olson Sanitation for August in the amount of $ 219.00,
Bill from CL&P in the amount of $ 38.72,
Second bill from CL&P in the amount of $ 39.02,
Third bill from CL&P in the amount of $ 44.48,
Bill from American Carting, 8/01 to 8/31, in the amount of $ 75.00,
*A motion was made by Bill Silas and seconded by Scot Thomas to approve all of the above noted bills. Motion passed unanimously.
Bill from Dawn Mooney for recording services in the amount of $ 53.28.
*A motion was made by Susan Otto and seconded by Scot Thomas to approve the above noted bill. Motion passed unanimously.

c. The following applications were presented:
Duplicate applications were received from KYL for the use of Bethke and Rocco Fields for Fall Ball. These applications were previously approved.

An application was received from KYL for the use of Sheldon Field for additional hours from 8/18 to 10/31/08 for Fall Ball. Dan Colonia will check with Frank Sparks of HK Rec to see if he can give back unused times. Every effort will be made to accommodate this request, but due to the late submission no quarantee can be made.

5. Treasurer’s Report
Treasurer Bill Silas reported:
Starting account balance $ 25,757.25
Expenses $ 932.18 (or approx. 4% of budget) Ending balance $ 24,825.07

6. Old Business
a. Parks and Field Maintenance/Evaluations
- Irene Sheldon Park
- Rocco M. Reale Memorial Field
- Bethke Field
Dan Colonia explained that John Machold completed a field review of Sheldon, Rocco, Bethke Fields the morning of this meeting (9/8), the findings of which Dan is typing and emailing to commission members and a copy of which is attached to these minutes. Susan Otto will contact HKHS to offer community service hours to volunteers who help accomplish some of the tasks.
- Dugout areas, pavilion and picnic tables need to be pressure washed. Dan Colonia will contact Jim Stannard for a quote.
*A motion was made by Bill Silas and seconded by Chris Kelly to approve up to
$ 350 for power washing. Motion passed unanimously.
- Bill Silas will contact Chris Plum for a quote to trim fence lines and dugout areas at Sheldon, Rocco and Bethke Fields
*A motion was made by Bill Silas and seconded by Susan Otto to approve up to
$ 300 for trimming overgrown areas. Motion passed unanimously.
- Dan commented that since the Sheldon survey is complete, conceptual design plans would be the next step. The STEAP grant requires strict procedures be followed and the terminology is even more restrictive than when the Wettish project was designed. John Figurelli of KYL and Weston & Sampson has expressed interest in helping with the project, but Dan is concerned that this may appear to favor Weston & Sampson. Bill Silas will discuss this with John as a KYL issue. Scot Thomas will make copies of the drawings and Chris Kelly will contact the surveyor for mylar copies.

b. Wettish Property Development
Chris Kelly reported he and Susan Otto met with First Selectman Richard Cabral in August regarding funding ($ 19,200.00) and at the August 27 Town Meeting the funding was approved. Agreement was reached at the Planning & Zoning Committee meeting regarding the stone wall issue, and Chris contacted the state archeologist who gave approval since there is nothing at the Wettish property considered and archeological site. Eric Auer reported to Chris that the Inlands/Wetlands Commission’s initial review of the plan went well, and The State of Connecticut requires a hard surface walkway (bituminous or processed stone) to the fields be included for emergency access. Weston & Sampson is revising the plan, including changes, for the 14 day approval. The Land Use Committee requested a copy of the plan for review and will then send approval letter, and Planning & Zoning needs 7 sets of the drawings.
Dan Colonia questioned the property line inside the stone wall and the horse fence encroaching on the property, stating he does not want to wait to resolve any potential boundary issues. Bill Silas added that the neighbor mows the grass over the stone wall and has lawn furniture over the boundary. The Commission agreed that this issue should have been investigated and resolve with the original purchase of the property, but must be addressed at this time. Dan also discussed holes noted in stone walls on the plan, and the seed and soil types noted on the plan. The plan specifies that no topsoil or stones leave the property during the duration of the project.

c. HK Recreation Authority – nothing to report.

7. New Business
Dan Colonia reported that he met with First Selectman Richard Cabral earlier in the day regarding concerns about the progress of the Wettish Property Development Sub-Committee and its ability to function effectively. Recent conflicts within the sub-committee, between Chris Kelly and Eric Auer, have left questions in the minds of other town committees and officials, and Richard was considering making changes within the Sub-committee and/or with the project’s control and Eric was thinking of resigning. Dan went on to say that because of the differing styles of the two, Chris is very detail minded, and Eric wants to get things done quickly, he wondered whether a plan could be developed to divide responsibility for the sub-committee’s tasks between them. He also cited issues involving recording the minutes and votes of meetings.
Chris Kelly explained that feels it is not a personality issue, but rather a procedural issue. He has followed and will continue to follow the guidelines set forth by the Town, as well as those requirements of the STEAP grant. Chris further explained that the time delays with the project have been administrative: STEAP grants were not submitted by former First Selectmen, Chris himself submitted second STEAD application, then the administration changed causing further delays. When the well issue arose, Chris was following the Town’s bidding procedure, but Eric wanted to award the contract to his contact. Chris explained that there can be no favoritism in awarding contracts, or the town will suffer. He also stated the proper documentation must be maintained since the state could audit the project at any time. Chris added that he realizes that Eric has a lot of knowledge and experience and Chris could work with him, but Eric must realize it is not a one-man operation.
Susan Otto questioned why the other members of the committee were not included in the meeting between Dan and Richard. Bill Silas added that the First Selectman should meet with the Wettish Sub-committee and detail the Town’s bidding process, to ensure that the project is completed in the best way possible, not necessarily the cheapest or the quickest. Scot Thomas agreed that the Town’s rules for bidding must be followed. Dan summarized that he would hate to lose either Chris or Eric from the sub-committee, and added that it is very important to keep the entire sub-committee together. He would prefer to divide the tasks between the two members while continuing to follow all the guidelines, but further investigation is needed to if such a division is possible.
Dan will ask the Board of Selectmen to attend a Special Meeting of the Park and Rec Commission to discuss these issues. Chris wants the Wettish Sub-Committee to attend as well. Dan and Chris asked recording secretary Dawn Mooney to attend to take the minutes.
*A motion was made by Bill Silas and seconded by Susan Otto to call a Special Meeting of the Park & Recreation Commission with the Board of Selectmen to discuss the charge of the Wettish Property Development Sub-Committee for Monday, September 15, 2008 at 7:00pm at the Killingworth Town Office Building. Motion passed. (Chris Kelly abstained.)

8. Adjournment
*A motion was made by Bill Silas and seconded by Scot Thomas to adjourn the meeting at 10:49 PM. Motion passed unanimously.

Regular Meeting August 11, 2008

2008-08-11T17:06:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting August 11, 2008

1. Call to order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, August 11, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Susan Otto
Susan Dean
Chris Kelly
John Machold
Bill Silas (arrived at 8:04 PM)
Absent: Dan Colonia
Scott Thomas
Vice-Chairman Susan Otto called the meeting to order at 7:38 PM.

2. Minutes of Regular meeting held July 14, 2008.
*A motion was made by Susan Dean and seconded by Susan Otto to accept the minutes of the July 14, 2008 meeting. Chris Kelly abstained. (Bill Silas voted upon arrival.) Motion passed.

3. Visitors: No visitors were present.

4. Communications, Bills and Applications

a. No communications were received.

b. The following bills were presented:
Bill from CL&P in the amount of $ 39.00,
Second bill from CL&P in the amount of $ 38.70,
Third bill from CL&P in the amount of $ 43.45,
Bill from Killingworth Garage for gas in the amount of $ 193.09,
Bill from Weston & Sampson, approved by the Wettish Sub-Committee, in the amount of $ 12,568.75,
Bill from Donald R. Carlson, surveyor for Irene Sheldon Field, in the amount of
$ 4,200.00
Bill from Olson Sanitation for July for Sheldon, Rocco and Bethke fields, with a $ 3.00 fuel surcharge per field, in the amount of $ 219.00,
Bill from Anthony Carri for July in the amount of $ 279.00,
Bill from Dawn Mooney for recording services in July in the amount of $ 59.94.
Total of bills presented is $ 17,640.93
*A motion was made by John Machold and seconded by Susan Otto to approve all of the above noted bills. Motion passed unanimously.

c. The following applications were presented:
The application received from HK Recreation in June for the use of Sheldon Park on Mondays thru Fridays from 4:30 to dusk and Saturdays from 8:00 to 5:30 with Sunday rain dates, from 8/18 to 11/1/08, for fall soccer league was again discussed.

An application was received from KYL for the use of lower Sheldon Field for Fall Baseball on Wednesdays from 4:30 to dusk and Saturdays, on various weekends from 8/18 to 10/31/08.

Discussion followed regarding these applications and the effort that was put in by all parties to avoid conflicts. Susan Dean stated that she will update the park usage matrix adding these activities and then will forward it to the entire commission, to then be forwarded to Walter Ademetz.
*A motion was made by John Machold and seconded by Chris Kelly to approve the above noted applications. Motion passed unanimously.

5. Treasurer’s Report
Treasurer Bill Silas presented the following summary for the fiscal year ending June 30. 2008:
2007-2008 Budget $ 19,970.00
2007-2008 Expenditures 17,393.33
Given back to town $ 2,576.67

Bill then presented the treasurer’s report for the current fiscal year:
2008-2009 Budget $ 25,850.00
July Expenditures 152.75
Balance $ 25,697.25

6. Old Business
a. Parks and Field Maintenance/Evaluations
Susan Otto explained that all the fields have not yet been dragged because of the recent rain, but Walter Adametz assures it will be done soon.
- Irene Sheldon Park
- Survey - Complete. Chris Kelly presented a survey map of Sheldon Park. He stated that planning will proceed and design plans and layouts can be discussed at the commission’s September 8 meeting.
- Port-a-potties – To remain as is.
- Garbage Collection – To remain as is.
- Kiosks – Dan Colonia had asked Walter Adametz for the kiosks to be placed, but this has not yet been done. John Machold stated he would coordinate with Dan Colonia upon his return and Bill Silas to walk the fields before the September 8 commission meeting to assess the best locations for the kiosks.
- Rocco M. Reale Memorial Field – John Machold will assess needs and present a list for ground maintenance before fall. Susan Otto stated that there is frequently a golfer on the field, and John Machold discussed the issue of numerous dogs at the fields during KYL games. The commission agreed that these prohibited activities would be discussed with offenders once the kiosks were installed.
- Bethke Field – Dan Colonia had gotten estimates for a cattle gate to prevent cars from entering, and Susan Otto presented the diagram with the estimates.
The commission will ask the town to install the gate.
*A motion was made by Susan Dean and seconded by John Machold to approve the purchase of a cattle gate not to exceed $200.00 plus shipping. Motion passed unanimously.

b. Wettish Property Development
Chris Kelly reported that the Wettish Sub-Committee held a special meeting on July 31, 2008, to review the Weston & Sampson plans and information. Chris presented the latest plan which incorporated Plan 3A that Planning & Zoning had reviewed with only minor adjustments and created a water detention area (dry) leaving more farmland untouched. Runoff is 0 increase for a hundred year storm. Bill Silas questioned runoff for the cross-street property and Chris Kelly explained that the 3 existing catch basins are currently filled and not functioning, and therefore must be cleaned out by the town maintenance crew. Clean catch-basins and the plan design should help to alleviate the neighbor’s issue. Chris went on to explain that the stone wall along the entrance drive will be moved, noting that the Planning & zoning Commission wants 557’ of 3’ high stone walls. (The Planning & Zoning Commission minutes are attached to these minutes) At present, 5% of the total project budget is allocated toward the stone walls on the property. Other issues discussed include:
- Power lines in the area are low – this must be addressed with the town
- Parking must be available in the winter for hiking and cross country skiing
- Concrete pad for dumpster was eliminated from the plan, saving money
- A water pump and sprinkler/irrigation system will be necessary
The bidding process for well drilling was discussed noting the need for 3 written bids addressing well specifics such as pump and recovery rates, and noting that trees will need to be cleared for a test well to be drilled. Bill Silas questioned whether any building/structure should be included for future use (ie – concession stand, storage,…) The plan also includes a free area, grassed and mowed, for general use such as team warm-up, picnics, frisbee,… It was noted that Eric Auer is preparing the permits to be submitted to Inlands/Wetlands, and that Chris Kelly will update the Conservation Committee with the state’s comments. Bill Silas discussed availability of funds with First Selectman Richard Cabral and Finance Committee chairman John McMahon and went on to explain that the funds are line items, not capital items, in the budget and therefore will not be carried forward to this year’s budget until the audit is complete. Susan Otto explained that the process of obtaining bids for work can continue during the audit process so as not to delay the project. She further commented that the committee is very grateful that Weston & Sampson did such a good job designing a plan to meet everyone’s needs.

c. HK Recreation Authority
Susan Otto and Chris Kelly discussed with First Selectman Richard the fact that there is a Killingworth resident, not on the Park & Recreation Commission, who is willing to serve on the HK Recreation Authority. Richard Cabral stated that the commission could decide to add another member to accommodate this individual. Discussion followed regarding the possible issues in adding an eight member. Further discussion was tabled until Dan Colonia’s return.

7. New Business – No new business was presented.

8. Adjournment
*A motion was made by Bill Silas and seconded by Susan Dean to adjourn the meeting at 9:03 PM. Motion passed unanimously.

Regular Meeting July 14, 2008

2008-07-14T17:07:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting July 14, 2008

1. Call to order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, July 14, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Otto
Susan Dean
Bill Silas (arrived at 8:00 PM)
Scott Thomas

Absent: John Machold
Chris Kelly

Chairman Dan Colonia called the meeting to order at 7:39 PM.

2. Minutes of:
a. Regular meeting held April 14, 2008
*A motion was made by Susan Dean and seconded by Susan Otto to accept the minutes of the June 9, 2008 meeting, including the minutes of May 12, 2008. Motion passed unanimously.

3. Visitors: No visitors were present.

4. Communications, Bills and Applications

a. The following communications were received:
Dan Colonia read a letter from the Killingworth Conservation Committee, a copy of which is attached to these minutes, regarding their concerns surrounding the moving of stone walls at the Wettish property and Susan Dean spoke to these concerns. Dan Colonia then read a letter he and Chris Kelly drafted to respond to these concerns. Of the approximate 9000 linear feet of stone walls on the Wettish property, the development plan moves approximately 1100 feet, preserving 86% of the walls. The Wettish proposal follows Planning & Zoning’s guidelines of reusing the materials from any walls moved to construct new field walls keeping in character with walls already existing or to repair gaps in existing walls. Additionally, with an estimated cost of $ 150 per linear foot to reconstruct stone walls, it would cost between $ 200,000 and $ 300,000 to rebuild every linear foot of wall. For this reason, the proposal must be very selective in rebuilding walls to reduce expenses. The Wettish property consists of 146 acres, 22 of which are to be developed. The stone walls to be moved are located at the proposed multi-use fields, and discussion followed regarding three plans that were considered for the property and their costs. Dan Colonia summarized that the proposed plan balances all demands for the property by preserving and creating farmlands and preserving stone walls while providing additional playing fields for the town at the most reasonable cost. The Commission approved the letter as drafted.

b. The following bill was re-presented:
Bill from Weston & Sampson, in the amount of $ 14,943.75, for Wettish Property design work. This bill, approved by the Wettish sub-committee, will be paid from Wettish Property development funds.
*A motion was made by Susan Otto and seconded by Scot Thomas to approve the above noted bill. Motion passed unanimously.

The following bills were presented:
Bill from True Value for concrete mix for bases at upper Sheldon in the amount of $ 28.35,
Second bill from True Value for concrete mix for bases at upper Sheldon in the amount of $ 6.49,
Bill from CL&P in the amount of $ 44.87,
Second bill from CL&P in the amount of $ 39.13,
Third bill from CL&P in the amount of $ 38.98,
Bill from Killingworth Garage for gas in the amount of $ 219.50,
Bill from American Carting as follows:
5/14 to 5/31 $ 40.00 (to be paid from 2007-2008 budget)
6/01 to 6/30 75.00 (to be paid from 2007-2008 budget)
7/01 to 7/31 75.00 (to be paid from 2008-2009 budget)
Bill for processed stone for Sheldon field in the amount of $ 950.87,
Bill from Olson Sanitation for June for Sheldon, Rocco and Bethke fields, with a $ 3.00 fuel surcharge per field, in the amount of $ 219.00,
Bill from Anthony Carri for June in the amount of $ 279.00,
Bill from Dawn Mooney for recording services in the amount of $ 77.75.
*A motion was made by Susan Otto and seconded by Bill Silas to approve all of the above noted bills. Motion passed unanimously.

c. The following applications were presented:
Lori Marriot of Shoreline Focus on Fitness submitted proof of liability insurance for the application previously submitted and approved for the use of Sheldon Park, as well as a deposit check in the amount of $ 50.00.

The application received from HK Recreation in June for the use of Sheldon Park from 8/18 to 11/1/08 for fall soccer league was again discussed. Approval of this application was postponed until the August 11 meeting to allow other organizations possible use of the park as well.

An application from KYL for the use of Sheldon Field for Fall Ball is forthcoming.

An application was received from KYL for the use of Rocco Field from 8/18 to 10/31/08 for Fall Ball practices and games.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the above noted application. Motion passed unanimously.

An application was received from KYL for the use of Bethke Field from 8/18 to 10/31/08 for Fall Ball practices.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the above noted application. Motion passed unanimously.

5. Treasurer’s Report
Treasurer Bill Silas stated the report in hand was still missing expenses, for wood chips and processed stone for example, but the fiscal year ended approximately $ 600 to $ 700 under budget.

6. Old Business
a. Parks and Field Maintenance/Evaluations
- Irene Sheldon Park
- Survey - Still in progress. A surveyor’s tripod was found at the field and given to the State workers at the traffic circle.
- Port-a-potties – To remain twice per week for soccer season.
- Garbage Collection – To remain once per week, since it is working well.
- Rocco M. Reale Memorial Field - No items to discuss at this time.
- Bethke Field
The pole to prevent parking in back/outer field is still being left down, apparently when the field is mowed. Susan Otto will contact Walter Adametz to be sure the pole is put back up after Jerry Manware mows. Dan suggested installing hinges on the pole so it could not be removed, but instead would swing. He believed hinges would cost approximately $ 300, but will look into it. Bill Silas stated the field had not been dragged. Susan will check with Walter Adametz about that as well.

b. Wettish Property Development
Dan Colonia stated the Planning & Zoning Committee met on June 11, 2008, and looks very favorably on the development plan. Also, a walk of the property with the Inlands/Wetlands Commission was held on July 12, and very positive feedback was received. What was previously thought to be a vernal pool turned out not to be, and therefore not an issue. Also, the proposed development plan will alleviate an existing drainage problem on Parker Hill Road and on the property across the street. Dan explained that clearing land may be held off to coincide with a growing season to prevent erosion. Eric Auer will write the permits, and with the pre-approval already received the process should move quickly. The members reiterated that Planning & Zoning is already very involved and Land Use will also be very involved. Every committee has been involved from the start, their questions have been answered and their support has been given. Dan questioned if there were any possible solar power features that could be used in the Wettish plan.

7. New Business
• Dan Colonia explained that more soccer teams will be able to use the lower Sheldon field because regulations for U11 and U12 soccer have changed. He will update the field use schedule and send it to all members for approval at the August 11 meeting. Bill Silas suggested that KYL apply for use of the HKMS fields as well. The commission’s primary goal will be to come up with a schedule that benefits both HK Rec and KYL.
• Bill Silas discussed field maintenance/mowing with First Selectman Richard Cabral. In previous years the fields were mowed but this year Jerry Manware’s hours were cut to 20 per week, and he is therefore not able to support Park & Rec’s needs. Discussion followed regarding how to best maintain the town’s fields.
• Chairman Dan Colonia stated he will miss the August meeting, Susan Otto confirmed she will be present.

8. Adjournment
*A motion was made by Susan Otto and seconded by Scot Thomas to adjourn the meeting at 9:10 PM. Motion passed unanimously.

Regular Meeting June 9, 2008

2008-06-09T17:07:00.000-04:00

Killingworth Park and Recreation Commission
Regular Meeting June 9, 2008

1. Call to order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, June 9, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.

Present: Dan Colonia
Susan Otto
Susan Dean
Chris Kelly

Absent: John Machold
Bill Silas
Scot Thomas

Chairman Colonia called the meeting to order at 7:39 PM.

2. Minutes of:
a. Regular meeting held April 14, 2008
*A motion was made by Susan Otto and seconded by Susan Dean to accept the minutes of April 14, 2008 with 2 corrections:
1. “Call to order: Susan Otto, Vice Chairman” and
6a. “Bethke: Susan Dean-There is a large hole in Bethke ball field that needs immediate repair.”
Motion passed unanimously.

b. Redo votes of May 12, 2008
The following bills presented at the May 12, 2008 meeting were represented:
Bill from CL&P in the amount of $ 38.24,
Second bill from CL&P in the amount of $ 38.38,
Special bill correction from CL&P in the amount of $102.14,
Bill for flag for Rocco M. Reale Field in the amount of $ 33.34,
Bill for fishing derby fliers in the amount of $ 80.86,
Bill from True Value for grass seed in the amount of $ 33.99,
Second bill from True Value for $ 8.00,
Bill for Clorox for the Sheldon Field well in the amount of $ 2.29,
Bill from Killingworth Garage for gas in the amount of $ 60.82,
Bill from Anthony Carri for March in the amount of $ 90.00,
Bill from Anthony Carri for April in the amount of $ 270.00,
Bill from Olson Sanitation for April for Sheldon, Rocco and Bethke fields in the amount of $ 105.00,
Bill from Karl Auer for April in the amount of $ 480.00,
Bill pump wiring at Sheldon Park in the amount of $ 333.70.
*A motion was made by Susan Otto and seconded by Susan Dean to approve all of the above noted bills. Motion passed unanimously.

The following applications presented at the May 12, 2008 meeting were presented again:
An application was received from HK Recreation for the use of Sheldon Park from 9:30 to 10:30 AM on 6/24, 7/1, 7/8, 7/17, 7/22, 7/29, 8/5 for summer camps.
An application was received from HK Recreation for the use of lower or upper Sheldon Park on Thursdays from 5:30 to 7:30 from 7/3 to 7/31, raindate 8/7, for MLS Camp.
An application was received from Lori Marriot of Shoreline Focus on Fitness for the use of Sheldon Park from 5:45 to 7:45 AM Tues. – Thurs. 6/24 to 8/21 for Outdoor Boot Camp. She must provide proof of business insurance or signed individual Hold Harmless forms from each participant.
*A motion was made by Susan Dean and seconded by Susan Otto to approve all of the above noted applications. Motion passed unanimously.

The Treasurer’s report presented at the May 12, 2008 meeting was presented again:
Since Treasurer Bill Silas was not in attendance, Dan presented an ending account balance of $ 10474.07, or 48% of budget was spent. Dan reported the Fishing Derby held on April 11, 2008, was a success. Susan Otto commended Ron and Cloverleaf for their assistance with the day, and Susan Dean wrote notes to thank them. At the previous meeting Bill had asked to purchase clay, wood chips, tree work, bases and gravel totaling approximately $ 4,800.00.
*A motion was made by Chris and seconded by Susan Otto to approve all of the above noted applications. Motion passed unanimously.

Other business discussed at the May 12, 2008 meeting included:
Dan questioned the cost to repaint the swings, Susan Otto will investigate for next meeting. The water fountain at Sheldon Park was completed, Susan Otto reported the painting and scraping of benches at Sheldon Park was started by Ryan Dotson, work was done on pull-down door, spending $57.00 on materials. The port-a-potties are going to be cleaned twice a week now, and Dan will ask Frank if that should be done during the summer for camps. Garbage collection will be done on Thursdays, Sheldon field only. KYL shed delivered to Sheldon Park was unsteady and therefore not safe, and Bill would handle. Dan reported that has been corrected now, and the tree down at the Sheldon Park between the pavilion and playground has also been removed.
The master plan matrix was discussed. (A copy of the matrix is attached to the minutes.) Sledding would occur at the Wettish Property on a location with a slope if possible, but could not be guaranteed. The possibility of a skateboard park at the Wettish Property was offered to Mary Keithan, but she stated it was not centrally located, too far away and not visible from the street. She questioned lower Sheldon, but that serves other uses and is also too far from the street. Mary also questioned use of the property in front of Rocco M. Reale Memorial Field, but that land is under the jurisdiction of the Land Use Committee and she was referred to Hilary Kumnick. Bill questioned who would supervise such a park and who would cover liability insurance. Dan stated he personally would support the idea of a skateboard park, and Park & Recreation Commission would consider a contribution of approximately $ 5,000 but the funds are limited. The skateboard park is listed on the matrix as a separate long-term item due to lack of land. The matrix is a “plan” and every attempt will be made by the commission to meet the plan. The matrix is an appendix to the Master Plan and will be referenced therein. Chris will present the plan to the Land Use Committee. In consideration of the interest of the Killingworth community, this is Park & Recreation’s proposed plan.
*A motion was made by Susan Otto and seconded by Chris Kelly to approve the above noted matrix correcting a typographical error. Motion passed unanimously.

3. Visitors:
Alan Kostek, president of Killingworth Youth League (KYL), attended the meeting. Alan asked for the commission’s support to erect a 8” x 8’ x 4’ official electronic scoreboard at Rocco M. Reale Field and presented a diagram of the scoreboard. Alan explained that 400 Killingworth children play on KYL teams and the scoreboard would be funded entirely by a league sponsor. KYL hosts district tournaments, such as the 9-10 year old All Star Tournament scheduled for later this season, and there is no scoreboard at this field. Fields in other area towns, such as Duval Field in Haddam, have this scoreboard. Discussion of funding, maintenance, durability and placement of the scoreboard followed. Alan stated that KYL could contribute to it’s maintenance financially, but more specific details needed to be worked out. Alan further stated that the scoreboard installation and its electrical wiring would be funded 100% by the sponsor, and that it would be installed permanently behind left field, to remain in place until it was no longer needed. The commission stated they would like more specific information before approving this request and presenting the request to the Planning & Zoning and the Zoning Board of Appeals. All members of the commission in attendance stated they were personally in favor of the scoreboard but needed more information.

4. Communications, Bills and Applications
a. The following bills were presented:
Bill for photos of stone walls in the amount of $ 12.80
Bill for photos, Wettish Property survey in the amount of $ 4.24
Bill from CL&P in the amount of $ 38.53,
Second bill from CL&P in the amount of $ 38.97,
Third bill from CL&P in the amount of $47.08,
Bill from Anthony Carri for May in the amount of $ 279.00,
Bill from Thomas Keegan & Sons for 43.72 tons of clay at $35/ton in the amount of $ 1,530.20,
Bill from Olson Sanitation for May for Sheldon, Rocco and Bethke fields, with a $ 3.00 fuel surcharge per field, in the amount of $ 219.00,
Bill from True Value for concrete mix in the amount of $ 28.35,
Second bill from True Value paint and brushes in the amount of $ 37.76,
Bill from Killingworth Garage for gas in the amount of $ 108.78,
Bill from New England Power Equipment for John Deere mower in the amount of $ 97.98,
Second bill from New England Power Equipment for John Deere mower (blade and pulley) in the amount of $70.52,
Third bill from New England Power Equipment for John Deere mower (roller and rod) in the amount of $27.46.
*A motion was made by Susan Dean and seconded by Chris Kelly to approve all of the above noted bills. Motion passed unanimously.

Two additional bills were presented:
Bill from Richard Gates, Land Surveyor, Wettish Property regarding the area behind the parking area not yet contour surveyed, in the amount of $ 3,700.00, to be paid from Wettish Property $ 120,000.00 funds.
*A motion was made by Susan Otto and seconded by Susan Dean to approve the above noted bill. Motion passed unanimously.

Bill from Weston & Sampson, signed by First Selectman Richard Cabral, in the amount of $ 14,943.75 for Phase A evaluation, Phase B schematic design, Phase C preliminary design, Phase D bidding services and Phase E storm drainage evaluation. Chris recommended forwarding this bill to the Wettish sub-committee for review. This bill will be brought back to the next meeting for presentation.

b. The following applications were received:
An application was received from Timothy Venuti, Killingworth Horseshoe League, for the use of Irene Sheldon Park’s horseshoe pits from 6:30 to 9:00 PM from 5/8 to 8/16. Discussion followed regarding whether each individual participant needed to sign a Hold Harmless agreement, but since Timothy Venuti signed a Hold Harmless agreement for the entire group it was decided unnecessary.
*A motion was made by Susan Otto and seconded by Susan Dean to approve the above noted application. Motion passed unanimously.

An application was received from Donna DiGregorio, KES 2nd Grade teacher for the use of Irene Sheldon Park on from 11:40 AM to 2:45 PM on 6/16, with no raindate, for the KES 2nd Grade Picnic.
*A motion was made by Susan Otto and seconded by Susan Dean to approve the above noted application. Motion passed unanimously.

An application was received from HK Recreation for the use of Sheldon Park Monday thru Friday from 4:30 PM to dark, Saturday from 8:00 AM to 5:30 PM, rain date of Sundays, from 8/18 to 11/1/08 for fall soccer league. Dan suggested postponing approval of this application until a later meeting to allow other organizations possible use of the park as well. The other members of the commission agreed.

c. The following communications were received:
Dan passed around a copy of the minutes from the Board of Selectmen’s meeting for members to review.
A letter was received from Killingworth resident Mary Keithan, with e-mail letters from approximately 40 Haddam and Killingworth residents, asking for the commission’s help to find a location for a skateboard park. Dan read Mary’s letter to the commission and discussion followed. (A copy of Mary’s letter is attached to the minutes.) Dan and Chris explained that a skateboard park requires a paved surface with ramps, a bowl, etc., and gave examples of other skateboard parks such the one located at the Ethel Peters facility in Clinton. Dan questioned if the Park & Recreation commission had property to locate such a park. Chris suggested checking past resident surveys to rank a skateboard park’s importance versus other athletic facilities such as tennis or basketball courts. Susan Otto questioned if this group would do their own fundraising, since the letter asked primarily for a location and not for funding. Dan and Susan Otto agreed that this commission does not have land to offer and should refer the group to the Land Use Committee. The Park & Recreation Commission is supportive of the endeavor but does not have the space necessary, and the request for help should be directed to the Land Use Committee. Susan Dean will respond to the letter.

5. Treasurer’s Report
Treasurer Bill Silas was not in attendance. Dan presented and ending account balance of $ 8,859.51.

6. Old Business
a. Parks and Field Maintenance/Evaluations
- Irene Sheldon Park
- Survey - Contour survey to be done this week
- Water Fountain - Complete
- Port-a-potties – On schedule, now twice per week
- Garbage Collection – Once per week, Sheldon Park only
- Rocco M. Reale Memorial Field - No items to discuss at this time.
- Bethke Field
Bill Silas had previously put up a pole to prevent parking in back/outer field. Susan Dean noted that she has observed the pole down and cars parked in the prohibited area. Dan suggested contacting Eric Auer to install the more permanent gate discussed in the past. Chris suggested locking the existing pole in place. Chris will look at the gate to the outer field and attempt to padlock it.
b. Wettish Property Development
Chris reported that Weston & Sampson, landscape architects, presented 3 conceptual plans to minimize impact on property and stone walls, met with Cathy Jefferson to get zoning input, requested a walk of the property scheduled for 6:30 PM on June 10, 2008. Discussion followed about the plans and the importance of the walk, noting that this process is a compromise of what can be done with the least disruption to the property and stone walls, yet maintain the least possible cost. Chris stated that there could be as much as $ 300,000 difference in cost between the 3 plans. Planning & Zoning will meet next on June 11, 2008, and will discuss further. Copies of the plans must be further revised by the engineer, Planning & Zoning and Parks & Recreation Commission and are not yet ready for public review. The group further discussed possible locations for a playground and possible driveway options to improve bus access and maintain safety for children being dropped off.
c. Master Plan Matrix
As discussed earlier in meeting.
d. HK Recreation Authority
Dan Colonia and John Machold membership will be addressed at the Special Town Meeting on June 11, 2008, leaving one vacancy. Discussion followed among commission members but no on present could serve. Dan received a letter from a Killingworth resident interested in filling the vacancy and Dan has contacted First Selectman Richard Cabral and is awaiting his reply. (A copy of the letter is attached to the minutes.)

7. New Business
Community Service - Susan Otto reported she was very pleased with Ryan Dotson’s 14 hours of community service painting and scraping benches at Sheldon Park. All the paint from True Value was used.

8. Adjournment
*A motion was made by Susan Otto and seconded by Susan Dean to adjourn the meeting at 9:34 PM. Motion passed unanimously.

Park and Recreation Commission Meeting Schedule

2008-01-04T07:45:00.001-05:00

Town of Killingworth
Park and Recreation Commission
323 Route 81
Killingworth, CT 06419

2008 Meeting Schedule

The Killingworth Park and Recreation Commission will hold monthly meetings on the second Monday of each month at 7:30 PM in the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut, unless otherwise noted.

January 14, 2008
February 11, 2008
March 10, 2008
April 14, 2008
May 12, 2008
June 9, 2008
July 14, 2008
August 11, 2008
September 8, 2008
October 6, 2008 (first Monday due to Columbus day)
November 10, 2008
December 8, 2008
January 12, 2009

Wettish Property Development Advisory Sub-Committee Meeting Schedule

2007-12-13T23:36:00.000-05:00

Town of Killingworth
Park and Recreation Commission
Wettish Property Development Advisory Sub-Committee
323 Route 81
Killingworth, CT 06419

2008 Meeting Schedule

The Killingworth Park and Recreation Wettish Property Development Advisory Sub-Committee will hold monthly meetings on the second Wednesday of each month at 7.30 PM in the Killingworth Town Office Building, 323 Route 81, Killingworth, CT, unless otherwise noted.

January 9, 2008
February 13, 2008
March 12, 2008
April 9, 2008
May 14, 2008
June 11, 2008
July 9, 2008
August 13, 2008
September 10, 2008
October 8, 2008
November 12, 2008
December 10, 2008

Respectively submitted
Christopher Kelly. Chair

Wettish Property Development Advisory Sub-Committee December 12, 2007

2007-12-12T07:40:00.000-05:00

Killingworth Park and Recreation Commission
Wettish Property Development Advisory Sub-Committee.

Minutes from the Regular Meeting on Wednesday December 12th, 2007
Location: Town Office Building Meeting room, Rte 81, Killingworth

1. Call to order
The WPDA Sub-Committee’s regular meeting was called to order at 7.38 pm.

Present: Chris Kelly Chair, Eric Auer, Hilary Kumnick, Richard Otto, David Gross, Terry Nixon,
Dan Colonia [arrived 8.05]

Visitor: First Selectman Richard J.Cabral.

Minutes of motions voted on and passed at the WPDA Sub-Committee November 7th, 2007 Special meeting

1. * A motion was made by Hilary and seconded by Eric to accept the minutes of the special meeting November 7 th, 2007 as written. Motion passed.

2. *A motion was made by Hilary and seconded by Eric to pay the Weston & Sampson final bill for the Task 1 design, in the amount of $1600.00. Motion passed.