Special Meeting February 14, 2011
Killingworth Park and Recreation Commission
Special Meeting February 14, 2011
The Killingworth Park and Recreation Commission held a Special Meeting on Thursday, February 17, 2011, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Sallyanne Bauer
Glenn Johnson
Bill Silas
Scot Thomas
Absent: Rob Grasso
1. Chairman Dan Colonia called the meeting to order at 8:06 PM.
2. Minutes of: Regular Meeting held January 10, 2011
*A motion was made by Glenn Johnson and seconded by Scot Thomas to accept the minutes of the January 10, 2011 meetings as written. Bill Silas abstained. Motion passed.
3. Visitors present: Bill Burley, HK Youth Lacrosse
Jim Duffield, HK Soccer Club
4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from Roger Nemergut Consulting, for finalized site plans, in the amount of 765.00
bill from Scoville Landscaping, dated Oct. 10, to roll Rocco field,
in the amount of 400.00
bill from recording secretary Dawn Mooney, for Dec. and Jan.,
in the amount of 66.60
*A motion was made by Glenn Johnson and seconded by Bill Silas to authorize payment of the above bills. Motion passed unanimously.
The commission then discussed the regular monthly CL&P bills, noting that the actual bills were in the Finance Director’s office and were not available.
*A motion was made by Scot Thomas and seconded by Bill Silas to authorize payment of three CL&P bills for Sheldon Park up to $45.00 each and one CL&P bill for the Killingworth Recreation Park not to exceed $60.00. Motion passed unanimously.
c. The following applications were received:
• Application from KYL for the use of Bethke Field, 4/1/11 to 7/15/11, Mon– Fri 4:30PM to dusk, Sat and Sun 9:00AM to dusk, for softball practices.
• Application from KYL for the use of Rocco Field, 4/1/11 to 7/15/11, Mon– Fri 4:30PM to dusk, Sat and Sun 9:00AM to dusk, for baseball practices and games.
• Application from KYL for the use of lower Sheldon Field, 4/1/11 to 7/15/11, Mon– Fri 4:30PM to dusk for baseball practices and games.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the above applications for KLY’s use of lower Sheldon Field, Bethke Field and Rocco Field as requested. Motion passed unanimously.
• Application from KYL for the use of upper Sheldon Field, 4/1/11 to 7/15/11, Mon– Fri 4:30PM to dusk, Sat 9:00AM to 3:00PM, for baseball practices and games.
• Application from HK Youth Lacrosse for the use of upper Sheldon and green backstop fields 4/1/11 to 6/20/11, Tues and Fri 4:30PM to dusk, every other Sat 3:00PM to dusk and Sun alternating 9:00AM – 3:00PM or 3:00PM to dusk, for practices and games.
• Application from HK Soccer Club for the use of upper Sheldon Field 4/1/11 to 6/18/11, Wed 4:30PM to dusk, every other Sat 3:00PM to dusk and Sun alternating 9:00AM – 3:00PM or 3:00PM to dusk, and lower Sheldon Field Sun. 1 to dusk, for practices and games.
Discussion of scheduling followed to best accommodate the needs of each user-group, noting that an application from the Men’s Softball League for Mon. 5:00PM to dusk will also be submitted. Dan reiterated that the user groups must work together to coordinate and share “unused” field time and Bill suggested building in ½ hour between user groups on weekends to accommodate parking lot traffic. The following schedule for the use of upper Sheldon Field was proposed:
KYL- Tues and Thurs, 4:30PM to dusk, and Sat 9:00AM to 2:30PM
HK Soccer Club – Weds, 4:30PM to dusk, Sat 3:00PM to dusk every other week and Sun alternating 9:00AM to 2:30PM/3:00PM to dusk
HK Youth Lacrosse – Fri, 4:30PM to dusk, and Sat 3:00PM to dusk every other week and Sun alternating 9:00AM to 2:30PM/3:00PM to dusk
Men’s Softball – Mon, 4:30PM to dusk
The following schedule for the use of lower Sheldon Field was proposed:
KYL- Sat and Sun 9:00AM to 12:30PM
HK Soccer Club –Sat and Sun 1:00PM to dusk
*A motion was made by Scot Thomas and seconded by Sallyanne Bauer to approve the above schedule for use by KLY, HK Soccer and HK Youth Lacrosse of upper and lower Sheldon Field. Motion passed unanimously.
The following schedule for the use of the green backstop area at Sheldon Field was proposed:
KYL- Weds and Thurs 4:30 PM to dusk and Sat 9:00AM to 2:30PM
HK Soccer Club –Tues and Fri 4:30PM to dusk
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve the above schedule for use by KLY and HK Youth Lacrosse of the green backstop area at Sheldon Field. Motion passed unanimously.
5. Treasurer’s Report
Treasurer Bill Silas stated he had not received the Finance Director’s report and will review and report on it at next month’s meeting. Bill distributed copies of the proposed $55,450.00 budget he submitted and summarized the $5,450.00 increase, noting that gatekeeper and recording clerk salaries, C L & P, fishing derby and port-o-potty expenses increased slightly, and gasoline expense decreased compared to the current budget. He also noted a capitol expense of $15,000.00 for the handicapped viewing areas and handrails at the Killingworth Recreation Complex. Sallyanne questioned the method of funding improvements at Rocco Field and the group discussed the budget, timing and needs assessment processes.
6. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon, Rocco and Bethke Fields - parks are closed, nothing to discuss.
• The commission scheduled the annual walk-through of the town’s fields for Saturday, March 12 at 8:00 AM (weather permitting) to meet at Sheldon Park (then continue to Rocco and Bethke Fields). It was noted that these walk-throughs are occurring later than previous years because of this year’s constant snow cover.
b. Killingworth Recreation Park (f/k/a Wettish Property) Development
• Phase I – Glenn noted that field construction is complete, and added that the irrigation final payment of approximately $6,000.00 is still being withheld since the contractor is not responding to commission’s calls. Dan suggested that the commission involve First Selectwoman Cathy Iino if the contractor does not respond soon.
• Phase II – Glenn reported that he and Dan met with the Inland Wetlands and Municipal Land Use agencies noting they have finished their review of the plans. He will now complete the necessary forms for approval by the Planning & Zoning and Inland Wetlands Commissions.
c. Sheldon Park Re-Design
Glenn stated that the survey is ready and Roger Nemergut is now waiting for Park & Rec’s input. Dan noted that this should be discussed at the next meeting since the process could be lengthy and involve user groups.
7. Fishing Derby – Dan stated that Ron Imbriglio contacted him and will again organize the annual Fishing Derby with a budget of $1000.00 for fish and prizes.
8. The group discussed Susan Dean’s resignation expressing gratitude for her many years of service, dedicating her time and energy to the town’s recreational facilities. They praised her involvement with town agencies, noting that she currently serves as Chair of the Conservation Commission and as a member of the Board of Education, and wished her success in her current and future endeavors. Dan noted that Susan had served as the commission’s secretary, keeping files and maintaining the field usage schedule. The group discussed Sallyanne assuming that role and she agreed to prepare the 2011 field usage schedule.
9. Adjournment
*A motion was made by Glenn Johnson and seconded by Scot Thomas to adjourn the meeting at 9:06PM. Motion passed unanimously.
Special Meeting February 14, 2011
The Killingworth Park and Recreation Commission held a Special Meeting on Thursday, February 17, 2011, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Sallyanne Bauer
Glenn Johnson
Bill Silas
Scot Thomas
Absent: Rob Grasso
1. Chairman Dan Colonia called the meeting to order at 8:06 PM.
2. Minutes of: Regular Meeting held January 10, 2011
*A motion was made by Glenn Johnson and seconded by Scot Thomas to accept the minutes of the January 10, 2011 meetings as written. Bill Silas abstained. Motion passed.
3. Visitors present: Bill Burley, HK Youth Lacrosse
Jim Duffield, HK Soccer Club
4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from Roger Nemergut Consulting, for finalized site plans, in the amount of 765.00
bill from Scoville Landscaping, dated Oct. 10, to roll Rocco field,
in the amount of 400.00
bill from recording secretary Dawn Mooney, for Dec. and Jan.,
in the amount of 66.60
*A motion was made by Glenn Johnson and seconded by Bill Silas to authorize payment of the above bills. Motion passed unanimously.
The commission then discussed the regular monthly CL&P bills, noting that the actual bills were in the Finance Director’s office and were not available.
*A motion was made by Scot Thomas and seconded by Bill Silas to authorize payment of three CL&P bills for Sheldon Park up to $45.00 each and one CL&P bill for the Killingworth Recreation Park not to exceed $60.00. Motion passed unanimously.
c. The following applications were received:
• Application from KYL for the use of Bethke Field, 4/1/11 to 7/15/11, Mon– Fri 4:30PM to dusk, Sat and Sun 9:00AM to dusk, for softball practices.
• Application from KYL for the use of Rocco Field, 4/1/11 to 7/15/11, Mon– Fri 4:30PM to dusk, Sat and Sun 9:00AM to dusk, for baseball practices and games.
• Application from KYL for the use of lower Sheldon Field, 4/1/11 to 7/15/11, Mon– Fri 4:30PM to dusk for baseball practices and games.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the above applications for KLY’s use of lower Sheldon Field, Bethke Field and Rocco Field as requested. Motion passed unanimously.
• Application from KYL for the use of upper Sheldon Field, 4/1/11 to 7/15/11, Mon– Fri 4:30PM to dusk, Sat 9:00AM to 3:00PM, for baseball practices and games.
• Application from HK Youth Lacrosse for the use of upper Sheldon and green backstop fields 4/1/11 to 6/20/11, Tues and Fri 4:30PM to dusk, every other Sat 3:00PM to dusk and Sun alternating 9:00AM – 3:00PM or 3:00PM to dusk, for practices and games.
• Application from HK Soccer Club for the use of upper Sheldon Field 4/1/11 to 6/18/11, Wed 4:30PM to dusk, every other Sat 3:00PM to dusk and Sun alternating 9:00AM – 3:00PM or 3:00PM to dusk, and lower Sheldon Field Sun. 1 to dusk, for practices and games.
Discussion of scheduling followed to best accommodate the needs of each user-group, noting that an application from the Men’s Softball League for Mon. 5:00PM to dusk will also be submitted. Dan reiterated that the user groups must work together to coordinate and share “unused” field time and Bill suggested building in ½ hour between user groups on weekends to accommodate parking lot traffic. The following schedule for the use of upper Sheldon Field was proposed:
KYL- Tues and Thurs, 4:30PM to dusk, and Sat 9:00AM to 2:30PM
HK Soccer Club – Weds, 4:30PM to dusk, Sat 3:00PM to dusk every other week and Sun alternating 9:00AM to 2:30PM/3:00PM to dusk
HK Youth Lacrosse – Fri, 4:30PM to dusk, and Sat 3:00PM to dusk every other week and Sun alternating 9:00AM to 2:30PM/3:00PM to dusk
Men’s Softball – Mon, 4:30PM to dusk
The following schedule for the use of lower Sheldon Field was proposed:
KYL- Sat and Sun 9:00AM to 12:30PM
HK Soccer Club –Sat and Sun 1:00PM to dusk
*A motion was made by Scot Thomas and seconded by Sallyanne Bauer to approve the above schedule for use by KLY, HK Soccer and HK Youth Lacrosse of upper and lower Sheldon Field. Motion passed unanimously.
The following schedule for the use of the green backstop area at Sheldon Field was proposed:
KYL- Weds and Thurs 4:30 PM to dusk and Sat 9:00AM to 2:30PM
HK Soccer Club –Tues and Fri 4:30PM to dusk
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve the above schedule for use by KLY and HK Youth Lacrosse of the green backstop area at Sheldon Field. Motion passed unanimously.
5. Treasurer’s Report
Treasurer Bill Silas stated he had not received the Finance Director’s report and will review and report on it at next month’s meeting. Bill distributed copies of the proposed $55,450.00 budget he submitted and summarized the $5,450.00 increase, noting that gatekeeper and recording clerk salaries, C L & P, fishing derby and port-o-potty expenses increased slightly, and gasoline expense decreased compared to the current budget. He also noted a capitol expense of $15,000.00 for the handicapped viewing areas and handrails at the Killingworth Recreation Complex. Sallyanne questioned the method of funding improvements at Rocco Field and the group discussed the budget, timing and needs assessment processes.
6. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon, Rocco and Bethke Fields - parks are closed, nothing to discuss.
• The commission scheduled the annual walk-through of the town’s fields for Saturday, March 12 at 8:00 AM (weather permitting) to meet at Sheldon Park (then continue to Rocco and Bethke Fields). It was noted that these walk-throughs are occurring later than previous years because of this year’s constant snow cover.
b. Killingworth Recreation Park (f/k/a Wettish Property) Development
• Phase I – Glenn noted that field construction is complete, and added that the irrigation final payment of approximately $6,000.00 is still being withheld since the contractor is not responding to commission’s calls. Dan suggested that the commission involve First Selectwoman Cathy Iino if the contractor does not respond soon.
• Phase II – Glenn reported that he and Dan met with the Inland Wetlands and Municipal Land Use agencies noting they have finished their review of the plans. He will now complete the necessary forms for approval by the Planning & Zoning and Inland Wetlands Commissions.
c. Sheldon Park Re-Design
Glenn stated that the survey is ready and Roger Nemergut is now waiting for Park & Rec’s input. Dan noted that this should be discussed at the next meeting since the process could be lengthy and involve user groups.
7. Fishing Derby – Dan stated that Ron Imbriglio contacted him and will again organize the annual Fishing Derby with a budget of $1000.00 for fish and prizes.
8. The group discussed Susan Dean’s resignation expressing gratitude for her many years of service, dedicating her time and energy to the town’s recreational facilities. They praised her involvement with town agencies, noting that she currently serves as Chair of the Conservation Commission and as a member of the Board of Education, and wished her success in her current and future endeavors. Dan noted that Susan had served as the commission’s secretary, keeping files and maintaining the field usage schedule. The group discussed Sallyanne assuming that role and she agreed to prepare the 2011 field usage schedule.
9. Adjournment
*A motion was made by Glenn Johnson and seconded by Scot Thomas to adjourn the meeting at 9:06PM. Motion passed unanimously.
