Regular Meeting January 10 , 2011
Killingworth Park and Recreation Commission
Regular Meeting January 10, 2011
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, January 10, 2011, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Sallyanne Bauer
Glenn Johnson
Scot Thomas
Absent: Susan Dean
Rob Grasso
Bill Silas
1. Chairman Dan Colonia called the meeting to order at 8:15 PM.
2. Minutes of: Regular Meeting held December 13, 2010
*A motion was made by Glenn Johnson and seconded by Scot Thomas to accept the minutes of the December 13, 2011 meetings as written. Motion passed.
3. No visitors were present.
4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
bill from Anthony Carri, for 11 days in Dec., in the amount of 99.00
bill from Olsen Sanitation, for burned port-o-pottie at Bethke Field,
in the amount of 400.00
*A motion was made by Glenn Johnson and seconded by Scot Thomas to authorize payment of the above bills. Motion passed unanimously.
c. No new applications were received.
5. Treasurer’s Report
In treasurer Bill Silas’ absence Dan noted that with as of 12/30/10 approximately 22% of the annual budget has been expended. Dan reviewed the latest financial report with the group.
6. Old Business
a. Parks and Field Maintenance/Evaluations
Since Killingworth’s parks are closed, there was nothing to discuss.
b. Killingworth Recreational Park (f/k/a Wettish Property) Development
• Phase I – Glenn noted that with field construction complete, the construction contract has been closed out. He further stated that he is working with the irrigation contractor to resolve the coverage issue, explaining that the plans were modified to improve coverage, but the original design installed in error. Eric Auer has sent a registered letter to the contractor, but there has been no response to date.
Glenn also mentioned that progress has been made on the drainage issue, with the property owner willing to give the town an easement for drainage over property and the town will cover the cost.
• Phase II – Glenn reported that he met with Roger Nemergut regarding the final plan for Phase II and added that it is ready to go to the Planning & Zoning (P&Z), Municipal Land Use (MLU) and Inland Wetlands and Watercourses Commissions (IWWC). Glenn plans to take the plan to IWWC on January 21 for first approvals. Dan noted that since the plan disturbs no wetlands and barely touches the buffer area, approval should not be a problem. He also stated that since MLU has already seen the conceptual plan, and P&Z’s issue with stone walls has been alleviated, these agencies should not take issue either.
Glenn added that the cost estimate is currently $357,000 and Dan stated that he spoke with Cathy Iino about the cost noting that the commission has planned that $150,000 of the STEAP Grant be allocated to this project. Dan also explained that unless the project goes to bid the actual cost, which may be significantly lower than this estimate, cannot be determined. At that point, costs could be further lowered if necessary by eliminating items from the project (ie – fences, landscaping,…) Dan hopes to go to the Board of Selectmen in March and go out to bid in April. The front end of the bid document will not change from Phase I, and Glenn will prepare the specs at no cost to the town. Dan hopes go to town vote this spring, begin construction in summer and plant in the fall. Glenn guessed that construction would last approximately 2 months, and the group agreed that the timing of the project may allow for lower cost. Sallyanne questioned if the commission would like KYL to attend the P&Z, MLU and IWWC meetings and Dan explained that KYL’s help will be needed later in the approval process, especially when the plan goes to town vote.
• Glenn stated he also discussed Sheldon Park with Roger Nemergut. The commission then discussed the re-design, including features to include, options for field orientation and location, parking issues, … Dan suggested that the group develop a list of priorities and discussion and list development, in order of importance, followed:
1. Improved parking for safety reasons
2. Softball field (1)
3. Little League fields (2)
4. Horseshoe pits
5. Playground
6. Pavilion
7. Irrigation system
8. Tennis courts (2)
9. Basketball court (1)
10. Concession stand
11. Flat concrete/paved area
12. Dugouts
Dan explained that decisions of priority of features must be made if costs need to be reduced later in the process, and he suggested taking more time to debate and to determine the optimal design for Sheldon Park. Dan added that sport-specific items, such as scoreboards, could be provided by user groups. Scot brought up infrastructure , such as maintaining the well, water fountain and optimizing electric service. Dan presented 2 proposals from Roger Nemergut Consulting:
-Proposal to provide conceptual plans for Sheldon Park $5,000.00
-Proposal to provide final site plans for Sheldon Park $5,000.00
*A motion was made by Scot Thomas and seconded by Glenn Johnson to accept the proposal from Roger Nemergut Consulting to provide conceptual plans for Sheldon Park. Motion passed unanimously.
7. New business –
Dan suggested several Eagle Scout projects to benefit the town’s parks, including:
• Trail heads/kiosks at the Killingworth Recreational Park (KRP)
• Split-rail fence to protect the fields at the KRP
• Replace bridge over pond at Sheldon Field
• Construct handicapped platforms/viewing areas at KRP
8. Adjournment
*A motion was made by Glenn Johnson and seconded by Sallyanne Bauer to adjourn the meeting at 9:35 PM. Motion passed unanimously.
Regular Meeting January 10, 2011
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, January 10, 2011, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Sallyanne Bauer
Glenn Johnson
Scot Thomas
Absent: Susan Dean
Rob Grasso
Bill Silas
1. Chairman Dan Colonia called the meeting to order at 8:15 PM.
2. Minutes of: Regular Meeting held December 13, 2010
*A motion was made by Glenn Johnson and seconded by Scot Thomas to accept the minutes of the December 13, 2011 meetings as written. Motion passed.
3. No visitors were present.
4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
bill from Anthony Carri, for 11 days in Dec., in the amount of 99.00
bill from Olsen Sanitation, for burned port-o-pottie at Bethke Field,
in the amount of 400.00
*A motion was made by Glenn Johnson and seconded by Scot Thomas to authorize payment of the above bills. Motion passed unanimously.
c. No new applications were received.
5. Treasurer’s Report
In treasurer Bill Silas’ absence Dan noted that with as of 12/30/10 approximately 22% of the annual budget has been expended. Dan reviewed the latest financial report with the group.
6. Old Business
a. Parks and Field Maintenance/Evaluations
Since Killingworth’s parks are closed, there was nothing to discuss.
b. Killingworth Recreational Park (f/k/a Wettish Property) Development
• Phase I – Glenn noted that with field construction complete, the construction contract has been closed out. He further stated that he is working with the irrigation contractor to resolve the coverage issue, explaining that the plans were modified to improve coverage, but the original design installed in error. Eric Auer has sent a registered letter to the contractor, but there has been no response to date.
Glenn also mentioned that progress has been made on the drainage issue, with the property owner willing to give the town an easement for drainage over property and the town will cover the cost.
• Phase II – Glenn reported that he met with Roger Nemergut regarding the final plan for Phase II and added that it is ready to go to the Planning & Zoning (P&Z), Municipal Land Use (MLU) and Inland Wetlands and Watercourses Commissions (IWWC). Glenn plans to take the plan to IWWC on January 21 for first approvals. Dan noted that since the plan disturbs no wetlands and barely touches the buffer area, approval should not be a problem. He also stated that since MLU has already seen the conceptual plan, and P&Z’s issue with stone walls has been alleviated, these agencies should not take issue either.
Glenn added that the cost estimate is currently $357,000 and Dan stated that he spoke with Cathy Iino about the cost noting that the commission has planned that $150,000 of the STEAP Grant be allocated to this project. Dan also explained that unless the project goes to bid the actual cost, which may be significantly lower than this estimate, cannot be determined. At that point, costs could be further lowered if necessary by eliminating items from the project (ie – fences, landscaping,…) Dan hopes to go to the Board of Selectmen in March and go out to bid in April. The front end of the bid document will not change from Phase I, and Glenn will prepare the specs at no cost to the town. Dan hopes go to town vote this spring, begin construction in summer and plant in the fall. Glenn guessed that construction would last approximately 2 months, and the group agreed that the timing of the project may allow for lower cost. Sallyanne questioned if the commission would like KYL to attend the P&Z, MLU and IWWC meetings and Dan explained that KYL’s help will be needed later in the approval process, especially when the plan goes to town vote.
• Glenn stated he also discussed Sheldon Park with Roger Nemergut. The commission then discussed the re-design, including features to include, options for field orientation and location, parking issues, … Dan suggested that the group develop a list of priorities and discussion and list development, in order of importance, followed:
1. Improved parking for safety reasons
2. Softball field (1)
3. Little League fields (2)
4. Horseshoe pits
5. Playground
6. Pavilion
7. Irrigation system
8. Tennis courts (2)
9. Basketball court (1)
10. Concession stand
11. Flat concrete/paved area
12. Dugouts
Dan explained that decisions of priority of features must be made if costs need to be reduced later in the process, and he suggested taking more time to debate and to determine the optimal design for Sheldon Park. Dan added that sport-specific items, such as scoreboards, could be provided by user groups. Scot brought up infrastructure , such as maintaining the well, water fountain and optimizing electric service. Dan presented 2 proposals from Roger Nemergut Consulting:
-Proposal to provide conceptual plans for Sheldon Park $5,000.00
-Proposal to provide final site plans for Sheldon Park $5,000.00
*A motion was made by Scot Thomas and seconded by Glenn Johnson to accept the proposal from Roger Nemergut Consulting to provide conceptual plans for Sheldon Park. Motion passed unanimously.
7. New business –
Dan suggested several Eagle Scout projects to benefit the town’s parks, including:
• Trail heads/kiosks at the Killingworth Recreational Park (KRP)
• Split-rail fence to protect the fields at the KRP
• Replace bridge over pond at Sheldon Field
• Construct handicapped platforms/viewing areas at KRP
8. Adjournment
*A motion was made by Glenn Johnson and seconded by Sallyanne Bauer to adjourn the meeting at 9:35 PM. Motion passed unanimously.
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