Regular Meeting December 13, 2010
Killingworth Park and Recreation Commission
Regular Meeting December 13, 2010
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, December 13, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean (arrived at 8:09)
Rob Grasso
Glenn Johnson (arrived at 8:12)
Bill Silas
Scot Thomas
1. Chairman Dan Colonia called the meeting to order at 8:06 PM.
2. Minutes of: Regular Meeting held November 8, 2010
*A motion was made by Rob Grasso and seconded by Bill Silas to accept the minutes of the November 8, 2010 meetings as written. Scot Thomas abstained. Motion passed.
3. Visitors present: SallyAnne Bauer, KYL Treasurer and Park & Rec Nominee
4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from CL&P in the amount of 58.23
second bill from CL&P in the amount of 39.37
third bill from CL&P in the amount of 39.52
forth bill from CL&P in the amount of 39.79
*A motion was made by Glenn Johnson and seconded by Susan Dean to authorize payment of the above CL&P bills. Motion passed unanimously.
bill from Anthony Carri, for Nov., in the amount of 270.00
bill from Olsen Sanitation in the amount of 146.00
bill from recording secretary Dawn Mooney, for Oct. and Nov.,
in the amount of 63.27
bill from All-Ways Dumpsters Inc. , including pick-up of trash
and mattress dumped in field, in the amount of 283.75
*A motion was made by Scot Thomas and seconded by Bill Silas to authorize payment of the above bills. Motion passed unanimously.
bill from Scoville Landscaping, for Oct. to mow, trim and leaf care
at Bethke, Rocco and Sheldon in the amount of 1625.00
bill from Scoville Landscaping, for Nov. to mow Rocco and leaf care
at Bethke, Rocco and Sheldon in the amount of 735.00
*A motion was made by Bill Silas and seconded by Scot Thomas to authorize payment of the Scoville Landscaping bills. Motion passed unanimously.
bill from VIP Supply Inc. for PVC parts for Eric, to come out of
field maintenance funds, in the amount of 140.00
bill from Solar Electric Inc for shed move, to come out of Wettish
Development funds, in the amount of 595.00
*A motion was made by Susan Dean and seconded by Glenn Johnson to authorize payment of the above bills from the designated funds. Motion passed unanimously.
Dan explained that there are still outstanding bills from Winterberry Irrigation and Glenn agreed that they should be held until additional information is available. Glenn stated that funds are owed to Winterberry, but not the $9000 amount billed.
c. No new applications were received.
6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 44,530.05
Expenses 2,137.50
Ending balance $ 42,392.55 (approx. 16% of budget)
Bill reported that he is still working on the budget and asked if the group was aware of any additional capital expenses. Dan reiterated that fencing should be included, and he informed the group that a boy scout had expressed interest in either building fencing or a kiosk as his Eagle Scout project. Dan agreed to match whatever funds the scout raised to provide funding for the fencing project. Bill suggested re-building the bridge at the pond at Sheldon Field as another potential Eagle Scout project.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – dugout roofs were discussed again, noting whether to repair or replace is dependent upon the Board of Selectmen’s approval of Wettish Phase II and the Sheldon re-design.
• Rocco – nothing additional to discuss.
• Bethke – nothing additional to discuss.
• KRP – Scot stated that at least one of the trails had eroded significantly making it dangerous, and the commission discussed the issue of maintaining the trails.
b. Wettish Property Development
• Construction Progress –Glenn stated that the athletic fields at the Killingworth Recreational Park are 100% complete with nothing remaining on the punch list after the walk-through. The handicapped parking areas cost approximately $5000 and the additional gravel for the parking lot cost about $18,000. He went on to say he is satisfied with the final product and has written a letter to allow the contractor to get their bond returned. Glenn added that the project is just under budget. Bill and Glenn then discussed the outstanding items on Dick Leighton’s list, noting that the handrail and additional viewing pads could be capital items in next year’s budget. Dan added that these items were never mentioned until the project was complete and were not included in the original plans approved by the town. He stated he would discuss them at a meeting with First Selectwoman Cathy Iino.
• Irrigation – Glenn noted that the irrigation system is also 100% complete and he is very happy with the final product. The only outstanding item is the coverage issue addressed at the last meeting and the outstanding bills discussed earlier in this meeting.
• Change Orders – No new change orders were discussed.
• Phase II – Glenn presented the final plan for Phase II noting it is ready to go out to bid after Planning & Zoning and Municipal Land Use approval. He also presented an updated cost estimate (a copy of which is attached to these minutes) which is $100,000 lower than his last estimate. Dan noted that $150,000 of this cost would be funded by the STEAP Grant, and further stated that he would bring this to Cathy Iino as well. It was noted that the plan does not include irrigation, but does include handicapped parking, a well, electrical service and fencing. Fencing costs were then discussed and Glenn stated that backstops and gates are not included in the fencing costs. Areas to be blasted and costs, and handicapped access were also discussed. The group then discussed possible areas to further cut costs including fencing, stone walls and landscaping, noting that the stone walls are extremely costly.
8. New business –
• Dan stated that he will be meeting with Cathy Iino for two reasons. First, to discuss Wettish Phase II and get assurances that the Board of Selectmen would support the plan and help get it approved. Dan stressed that the baseball field is certainly needed and noted actual costs will not be known until the project goes out to bid. Second, Dan wants to discuss the HK Recreation Authority budget with Cathy, since he is its new Chairman.
• Susan informed the group that she had attended the earlier Board of Selectmen’s meeting to discuss the trails at the Killingworth Recreational Park. Dan explained that he had called to Cathy’s attention the fact that the town ordinance regarding managing town parks must be amended to include the new park. In addition, the ordinance allows the commission to designate areas in parks where animals would be allowed.
• SallyAnne questioned the commission about re-writing the regulations regarding sponsorship signs at athletic fields. The group informed her that this commission was not currently working on that project and suggested that the Planning & Zoning or Municipal Land Use commissions might be doing do. The group then discussed prior efforts to allow such signs and noted that the commission has not and would not oppose sponsorship signs.
9. Adjournment
*A motion was made by Bill Silas and seconded by Scot Thomas to adjourn the meeting at 9:04 PM. Motion passed unanimously.
Regular Meeting December 13, 2010
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, December 13, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean (arrived at 8:09)
Rob Grasso
Glenn Johnson (arrived at 8:12)
Bill Silas
Scot Thomas
1. Chairman Dan Colonia called the meeting to order at 8:06 PM.
2. Minutes of: Regular Meeting held November 8, 2010
*A motion was made by Rob Grasso and seconded by Bill Silas to accept the minutes of the November 8, 2010 meetings as written. Scot Thomas abstained. Motion passed.
3. Visitors present: SallyAnne Bauer, KYL Treasurer and Park & Rec Nominee
4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from CL&P in the amount of 58.23
second bill from CL&P in the amount of 39.37
third bill from CL&P in the amount of 39.52
forth bill from CL&P in the amount of 39.79
*A motion was made by Glenn Johnson and seconded by Susan Dean to authorize payment of the above CL&P bills. Motion passed unanimously.
bill from Anthony Carri, for Nov., in the amount of 270.00
bill from Olsen Sanitation in the amount of 146.00
bill from recording secretary Dawn Mooney, for Oct. and Nov.,
in the amount of 63.27
bill from All-Ways Dumpsters Inc. , including pick-up of trash
and mattress dumped in field, in the amount of 283.75
*A motion was made by Scot Thomas and seconded by Bill Silas to authorize payment of the above bills. Motion passed unanimously.
bill from Scoville Landscaping, for Oct. to mow, trim and leaf care
at Bethke, Rocco and Sheldon in the amount of 1625.00
bill from Scoville Landscaping, for Nov. to mow Rocco and leaf care
at Bethke, Rocco and Sheldon in the amount of 735.00
*A motion was made by Bill Silas and seconded by Scot Thomas to authorize payment of the Scoville Landscaping bills. Motion passed unanimously.
bill from VIP Supply Inc. for PVC parts for Eric, to come out of
field maintenance funds, in the amount of 140.00
bill from Solar Electric Inc for shed move, to come out of Wettish
Development funds, in the amount of 595.00
*A motion was made by Susan Dean and seconded by Glenn Johnson to authorize payment of the above bills from the designated funds. Motion passed unanimously.
Dan explained that there are still outstanding bills from Winterberry Irrigation and Glenn agreed that they should be held until additional information is available. Glenn stated that funds are owed to Winterberry, but not the $9000 amount billed.
c. No new applications were received.
6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 44,530.05
Expenses 2,137.50
Ending balance $ 42,392.55 (approx. 16% of budget)
Bill reported that he is still working on the budget and asked if the group was aware of any additional capital expenses. Dan reiterated that fencing should be included, and he informed the group that a boy scout had expressed interest in either building fencing or a kiosk as his Eagle Scout project. Dan agreed to match whatever funds the scout raised to provide funding for the fencing project. Bill suggested re-building the bridge at the pond at Sheldon Field as another potential Eagle Scout project.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – dugout roofs were discussed again, noting whether to repair or replace is dependent upon the Board of Selectmen’s approval of Wettish Phase II and the Sheldon re-design.
• Rocco – nothing additional to discuss.
• Bethke – nothing additional to discuss.
• KRP – Scot stated that at least one of the trails had eroded significantly making it dangerous, and the commission discussed the issue of maintaining the trails.
b. Wettish Property Development
• Construction Progress –Glenn stated that the athletic fields at the Killingworth Recreational Park are 100% complete with nothing remaining on the punch list after the walk-through. The handicapped parking areas cost approximately $5000 and the additional gravel for the parking lot cost about $18,000. He went on to say he is satisfied with the final product and has written a letter to allow the contractor to get their bond returned. Glenn added that the project is just under budget. Bill and Glenn then discussed the outstanding items on Dick Leighton’s list, noting that the handrail and additional viewing pads could be capital items in next year’s budget. Dan added that these items were never mentioned until the project was complete and were not included in the original plans approved by the town. He stated he would discuss them at a meeting with First Selectwoman Cathy Iino.
• Irrigation – Glenn noted that the irrigation system is also 100% complete and he is very happy with the final product. The only outstanding item is the coverage issue addressed at the last meeting and the outstanding bills discussed earlier in this meeting.
• Change Orders – No new change orders were discussed.
• Phase II – Glenn presented the final plan for Phase II noting it is ready to go out to bid after Planning & Zoning and Municipal Land Use approval. He also presented an updated cost estimate (a copy of which is attached to these minutes) which is $100,000 lower than his last estimate. Dan noted that $150,000 of this cost would be funded by the STEAP Grant, and further stated that he would bring this to Cathy Iino as well. It was noted that the plan does not include irrigation, but does include handicapped parking, a well, electrical service and fencing. Fencing costs were then discussed and Glenn stated that backstops and gates are not included in the fencing costs. Areas to be blasted and costs, and handicapped access were also discussed. The group then discussed possible areas to further cut costs including fencing, stone walls and landscaping, noting that the stone walls are extremely costly.
8. New business –
• Dan stated that he will be meeting with Cathy Iino for two reasons. First, to discuss Wettish Phase II and get assurances that the Board of Selectmen would support the plan and help get it approved. Dan stressed that the baseball field is certainly needed and noted actual costs will not be known until the project goes out to bid. Second, Dan wants to discuss the HK Recreation Authority budget with Cathy, since he is its new Chairman.
• Susan informed the group that she had attended the earlier Board of Selectmen’s meeting to discuss the trails at the Killingworth Recreational Park. Dan explained that he had called to Cathy’s attention the fact that the town ordinance regarding managing town parks must be amended to include the new park. In addition, the ordinance allows the commission to designate areas in parks where animals would be allowed.
• SallyAnne questioned the commission about re-writing the regulations regarding sponsorship signs at athletic fields. The group informed her that this commission was not currently working on that project and suggested that the Planning & Zoning or Municipal Land Use commissions might be doing do. The group then discussed prior efforts to allow such signs and noted that the commission has not and would not oppose sponsorship signs.
9. Adjournment
*A motion was made by Bill Silas and seconded by Scot Thomas to adjourn the meeting at 9:04 PM. Motion passed unanimously.
<< Home