Regular Meeting July 12, 2010
Killingworth Park and Recreation Commission
Regular Meeting July 12, 2010
1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, July 12, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean
Glenn Johnson
Bill Silas (arrived at 8:50 PM)
Absent: Rob Grasso
John Machold
Scot Thomas
While waiting for a quorum, the members and visitors informally discussed both existing and possible new trails the Wettish facility. Bruce Dodson and Bob Wettish stated that there are currently 3 trails on the property and Debby Butler noted that she has already blazed and mapped them. Dick Dupuis voiced his interest in a cross country trail on the property and the group discussed possible locations. Dick explained that a cross country trail is 3.1 miles adding that downward slopes should be gentle, but upward slopes could be steeper and noted that it should be 3 to 4 people wide to not box in runners. He also noted that most of the course should not be in the woods to allow spectators. The commission agreed that since fall is cross country season, the property would not be as wet. Glenn noted that since the contractor is still on site and there is much usable waste material such as stone and soil, now would be an optimal time to construct a course. The possibility of mountain biking and horseback riding was also mentioned, as well as how best to access the trails. Dick and Bob agreed to return to the property and chart a possible course. Dick advised the commission that this might be a good location to hold a meet or two, and possibly the Shoreline Conference finals.
Chairman Dan Colonia called the meeting to order at 8:50 PM.
2. The Pledge of Allegiance was recited.
3. Minutes of: Regular Meeting held July 14, 2010
Recording secretary Dawn Mooney noted that Susan Dean and Rob Grasso were incorrectly listed as “Absent” on the June 14, 2010 Minutes, adding that the same meeting’s Note Vote was correct.
*A motion was made by Glenn Johnson and seconded by Bill Silas to accept the minutes of the June 14, 2010 Regular Meeting with the above correction to membership “Present” and “Absent.” Motion passed unanimously.
4. Visitors present: Debby Butler, Killingworth Land Trust
Bruce Dodson, Killingworth Land Trust
Dick Dupuis, RD#17 Athletic Director
Cathy Iino, First Selectwoman
Bob Wettish
5. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from Killingworth Garage, for May, in the amount of 101.00
Bill from Killingworth Garage, for June, in the amount of 108.33
Bill from Anthony Carri, for May, in the amount of 279.00
Bill from Anthony Carri, for June, in the amount of 270.00
bill from recording secretary Dawn Mooney, for May and June,
in the amount of 83.25
bill from Langer Contracting, for Sheldon weed-whacking,
in the amount of 185.00
bill from All-Ways Dumpsters Inc., for June, in the amount of 40.12
bill from True Value, for concrete for Sheldon field kiosk,
in the amount of 12.98
bill from Olsen Sanitation, dated 5/25/10, in the amount of 219.00
bill from Olsen Sanitation, dated 6/23/10, in the amount of 219.00
bill from BSN Sports (Sports Supply Group Inc), for 4 portable
benches, fence crown, safety netting and soccer goal
nets, in the amount of 2702.44
bill from Roger Nemergut, for Wettish Phase II design (85%
complete) to be paid from Wettish Development fund 505.00
*A motion was made by Glenn Johnson and seconded by Susan Dean to authorize payment of the above bills. Motion passed unanimously.
c. The following applications were received:
Applications from KYL for the use of Bethke and Rocco Fields, 8/21 to 10/30, weekdays from late afternoon to dark and Saturdays from 8AM to dark for fall baseball.
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve the applications received from KYL for the use of Bethke and Rocco Fields, 8/21 to 10/30, weekdays from late afternoon to dark and Saturdays from 8AM to dark for fall baseball, noting that the insurance waiver must be submitted if not already on file. Motion passed unanimously.
Application from KYL for the use of Sheldon Park, 8/21 to 10/30, weekdays from late afternoon to dark and weekends from mid-afternoon to dark for fall baseball.
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve KYL use of upper and lower Sheldon Park Tuesdays from late afternoon to dark and upper Sheldon Park every other weekend from 2-6:00PM, 8/21 to 10/30, for fall baseball, noting that the insurance waiver must be submitted if not already on file. Motion passed unanimously.
6. Treasurer’s Report
Treasurer Bill Silas stated he did not receive the Finance Director’s monthly report and indicated he would have updated year-end figures for the commission’s August meeting.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – nothing else to discuss.
• Rocco – nothing else to discuss.
• Bethke – Cathy informed the commission of recent vandalism noting the port-o-potty had been tipped and dirt bikes had apparently been ridden on the pile of clay. Bill noted that gate pieces should be delivered this week and it could then be installed to secure the park. Dan added that he will contact Olsen Sanitation to ask about securing the port-o-potty. Susan stated that the fencing still needs to be secured and Dan will investigate.
b. Wettish Property Development
• Construction Progress – Glenn noted that the soil analysis is done and they are preparing to fertilize and seed, the access roads are completed and the pile of topsoil is being spread. He added that all the pipes are installed and the heads will go on after the topsoil, the stone wall is completed, the shed is in and electric work for the pump is done but the power is not yet turned on. Dan advised that the panel needs to be locked and Glenn informed the group that the system will be energized on Wednesday. Glenn discussed the cost summary he emailed to the commission (a copy of which is attached to these minutes) and stated that progress continues with the project under budget. He did note that additional drainage work may be needed, but it is included in the statement. Discussion continued regarding securing the completed fields against vehicle traffic, possibly using large rocks or plantings.
• Change orders – No additional change orders were discussed.
• Irrigation – Irrigation was discussed earlier.
• Phase II - Glenn stated that he will meet with Roger Nemergut to prepare the bid package. Dan added that he needs the projected cost.
• Hiking trails – Informational discussion earlier in the meeting.
The commission expressed their pleasure in having Bob Wettish attend the meeting and hope he will attend again.
8. New Business – Cathy Iino discussed field maintenance with the commission, noting that with the addition of the Wettish fields, a new maintenance plan will be necessary. Discussion centered on Jerry Manware’s current hours and duties, noting his busier times should be April thru June and September thru mid-November, with summer maintenance requiring fewer hours. Issues of liability, equipment maintenance and gas usage with the current maintenance arrangement were discussed. With the addition of Wettish fields this fall, the committee stated a bid package should be put together for maintenance folding in maintenance of Rocco and Bethke Fields as well, adding that Sheldon should not be included in the maintenance package until its re-design is complete.
9. Adjournment
*A motion was made by Bill Silas and seconded by Glenn Johnson to adjourn the meeting at 9:50 PM. Motion passed unanimously.
Regular Meeting July 12, 2010
1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, July 12, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean
Glenn Johnson
Bill Silas (arrived at 8:50 PM)
Absent: Rob Grasso
John Machold
Scot Thomas
While waiting for a quorum, the members and visitors informally discussed both existing and possible new trails the Wettish facility. Bruce Dodson and Bob Wettish stated that there are currently 3 trails on the property and Debby Butler noted that she has already blazed and mapped them. Dick Dupuis voiced his interest in a cross country trail on the property and the group discussed possible locations. Dick explained that a cross country trail is 3.1 miles adding that downward slopes should be gentle, but upward slopes could be steeper and noted that it should be 3 to 4 people wide to not box in runners. He also noted that most of the course should not be in the woods to allow spectators. The commission agreed that since fall is cross country season, the property would not be as wet. Glenn noted that since the contractor is still on site and there is much usable waste material such as stone and soil, now would be an optimal time to construct a course. The possibility of mountain biking and horseback riding was also mentioned, as well as how best to access the trails. Dick and Bob agreed to return to the property and chart a possible course. Dick advised the commission that this might be a good location to hold a meet or two, and possibly the Shoreline Conference finals.
Chairman Dan Colonia called the meeting to order at 8:50 PM.
2. The Pledge of Allegiance was recited.
3. Minutes of: Regular Meeting held July 14, 2010
Recording secretary Dawn Mooney noted that Susan Dean and Rob Grasso were incorrectly listed as “Absent” on the June 14, 2010 Minutes, adding that the same meeting’s Note Vote was correct.
*A motion was made by Glenn Johnson and seconded by Bill Silas to accept the minutes of the June 14, 2010 Regular Meeting with the above correction to membership “Present” and “Absent.” Motion passed unanimously.
4. Visitors present: Debby Butler, Killingworth Land Trust
Bruce Dodson, Killingworth Land Trust
Dick Dupuis, RD#17 Athletic Director
Cathy Iino, First Selectwoman
Bob Wettish
5. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from Killingworth Garage, for May, in the amount of 101.00
Bill from Killingworth Garage, for June, in the amount of 108.33
Bill from Anthony Carri, for May, in the amount of 279.00
Bill from Anthony Carri, for June, in the amount of 270.00
bill from recording secretary Dawn Mooney, for May and June,
in the amount of 83.25
bill from Langer Contracting, for Sheldon weed-whacking,
in the amount of 185.00
bill from All-Ways Dumpsters Inc., for June, in the amount of 40.12
bill from True Value, for concrete for Sheldon field kiosk,
in the amount of 12.98
bill from Olsen Sanitation, dated 5/25/10, in the amount of 219.00
bill from Olsen Sanitation, dated 6/23/10, in the amount of 219.00
bill from BSN Sports (Sports Supply Group Inc), for 4 portable
benches, fence crown, safety netting and soccer goal
nets, in the amount of 2702.44
bill from Roger Nemergut, for Wettish Phase II design (85%
complete) to be paid from Wettish Development fund 505.00
*A motion was made by Glenn Johnson and seconded by Susan Dean to authorize payment of the above bills. Motion passed unanimously.
c. The following applications were received:
Applications from KYL for the use of Bethke and Rocco Fields, 8/21 to 10/30, weekdays from late afternoon to dark and Saturdays from 8AM to dark for fall baseball.
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve the applications received from KYL for the use of Bethke and Rocco Fields, 8/21 to 10/30, weekdays from late afternoon to dark and Saturdays from 8AM to dark for fall baseball, noting that the insurance waiver must be submitted if not already on file. Motion passed unanimously.
Application from KYL for the use of Sheldon Park, 8/21 to 10/30, weekdays from late afternoon to dark and weekends from mid-afternoon to dark for fall baseball.
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve KYL use of upper and lower Sheldon Park Tuesdays from late afternoon to dark and upper Sheldon Park every other weekend from 2-6:00PM, 8/21 to 10/30, for fall baseball, noting that the insurance waiver must be submitted if not already on file. Motion passed unanimously.
6. Treasurer’s Report
Treasurer Bill Silas stated he did not receive the Finance Director’s monthly report and indicated he would have updated year-end figures for the commission’s August meeting.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – nothing else to discuss.
• Rocco – nothing else to discuss.
• Bethke – Cathy informed the commission of recent vandalism noting the port-o-potty had been tipped and dirt bikes had apparently been ridden on the pile of clay. Bill noted that gate pieces should be delivered this week and it could then be installed to secure the park. Dan added that he will contact Olsen Sanitation to ask about securing the port-o-potty. Susan stated that the fencing still needs to be secured and Dan will investigate.
b. Wettish Property Development
• Construction Progress – Glenn noted that the soil analysis is done and they are preparing to fertilize and seed, the access roads are completed and the pile of topsoil is being spread. He added that all the pipes are installed and the heads will go on after the topsoil, the stone wall is completed, the shed is in and electric work for the pump is done but the power is not yet turned on. Dan advised that the panel needs to be locked and Glenn informed the group that the system will be energized on Wednesday. Glenn discussed the cost summary he emailed to the commission (a copy of which is attached to these minutes) and stated that progress continues with the project under budget. He did note that additional drainage work may be needed, but it is included in the statement. Discussion continued regarding securing the completed fields against vehicle traffic, possibly using large rocks or plantings.
• Change orders – No additional change orders were discussed.
• Irrigation – Irrigation was discussed earlier.
• Phase II - Glenn stated that he will meet with Roger Nemergut to prepare the bid package. Dan added that he needs the projected cost.
• Hiking trails – Informational discussion earlier in the meeting.
The commission expressed their pleasure in having Bob Wettish attend the meeting and hope he will attend again.
8. New Business – Cathy Iino discussed field maintenance with the commission, noting that with the addition of the Wettish fields, a new maintenance plan will be necessary. Discussion centered on Jerry Manware’s current hours and duties, noting his busier times should be April thru June and September thru mid-November, with summer maintenance requiring fewer hours. Issues of liability, equipment maintenance and gas usage with the current maintenance arrangement were discussed. With the addition of Wettish fields this fall, the committee stated a bid package should be put together for maintenance folding in maintenance of Rocco and Bethke Fields as well, adding that Sheldon should not be included in the maintenance package until its re-design is complete.
9. Adjournment
*A motion was made by Bill Silas and seconded by Glenn Johnson to adjourn the meeting at 9:50 PM. Motion passed unanimously.
