Regular Meeting May 10, 2010
Killingworth Park and Recreation Commission
Regular Meeting May 10, 2010
1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, May 10, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia (arrived at 8:20 PM)
Glenn Johnson
Bill Silas
Scot Thomas
Absent: Rob Grasso
Susan Dean
John Machold
Vice-Chairman Scot Thomas called the meeting to order at 8:15 PM.
2. Pledge of Allegiance – The Pledge of Allegiance was recited.
3. Minutes of:
Regular Meeting held April 12, 2010
*A motion was made by Bill Silas and seconded by Scot Thomas to accept the minutes of the April 12, 2010 Regular Meeting as written. Glenn Johnson abstained. Motion passed.
Special Meeting held April 20, 2010
*A motion was made by Bill Silas and seconded by Glenn Johnson to accept the minutes of the April 20, 2010 Special Meeting as written. Scot Thomas abstained. Motion passed.
4. No visitors were present.
5. Communications, Bills and Applications
a. Communications from other town agencies are emailed to the commission as received. Dan noted that he also received communication from All Waste, Inc. informing him that they had merged with American Carting and then received a call from Ken, All Waste General Manager, to discuss the frequency of trash removal, the negotiated rate and the option of using the company’s roller cans at no additional cost. Dan suggested allowing the change and the commission discussed asking that the cans be secured if there is a problem. Discussion followed regarding the option of placing recycling bins at the parks, and Dan stated he will investigate this.
b. The following bills were received:
Bill from Olson Sanitation in the amount of 219.50
bill from Anthony Carri in the amount of 270.00
bill from CL&P in the amount of 38.94
second bill from CL&P in the amount of 39.08
third bill from CL&P in the amount of 38.80
bill from Dawn Mooney, recording secretary, for April
in the amount of 83.25
bill from Thomas Keegan & Sons, for clay/gravel, in the
amount of 1833.00
bill from American Carting, for a partial month’s service,
in the amount of 37.50
bill from All Waste, Inc. for May, in the amount of 75.00
bill from Langer Contracting, for field rolling, stone dust,
power washing, in the amount of 1250.00
bill from Nemergut consulting, Wettish Phase II design, paid
with Wettish Development funds, in the amount of 3730.00
*A motion was made by Glenn Johnson and seconded by Scot Thomas to authorize payment of the above bills. Motion passed unanimously.
c. The following applications were received:
• Application from Tim Venuti of the Killingworth Horseshoe League for the use of Sheldon Field on Thursdays from 6:00 PM to 9:00 PM, 5/6 through 8/21.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the application from Tim Venuti of the Killingworth Horseshoe League for the use of Sheldon Field on Thursdays from 6:00 PM to 9:00 PM, 5/6 through 8/21. Motion passed unanimously.
• Application from HK Soccer Club for the use of the Sheldon Park pavilion on Sunday 6/20 from 1:00 PM to 4:00 PM for a Last Game Cook-Out.
Dan noted that no policy exists to reserve the pavilion or the playground. Rather, use of these areas is on a first come, first served basis, and therefore HK Soccer can feel free to use the pavilion.
6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 15,461.19
Expenses 1,899.79
Ending balance $ 13,561.40
Bill also reported that the 4/1 Wettish Fund balance was $28,280.90 and month-end balance was $27,380.90.
The commission then discussed the refund still overdue from Running Brook Farms. Bill explained he has documentation acknowledging the money ($2,209.60) is due to the commission, yet the credit has not been issued, and he questioned if the town attorney should get involved at this point. Discussion followed.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan stated that the kiosk was installed and the group discussed security issues and information to be displayed, including the field schedule and ordinance. He also noted that one key should be kept at town hall and another with a member. Dan informed the commission that he has received several complaints from user groups about the holes made by KYL players in the outfield. The commission discussed drafting a letter to asking coaches help to stop the problem.
• Rocco – nothing to discuss.
• Bethke – nothing to discuss.
b. Wettish Property Development
• Construction Progress – Glenn stated he met with the Water Company and the town engineer to discuss drainage issues without resolution. He noted that although he kept the town engineer informed of proceedings, he claimed to be kept “out of the loop,” and in depth discussion followed. The town and the road crew do not want to maintain a drainage ditch and Planning & Zoning is upset about the relocation of the pipe to direct water away from the Palms. Dan noted that the commission must officially show P & Z the changes, and Glenn noted that he already sent information to Cathy Iino.
• Change orders – No change orders were discussed.
• Irrigation – Glenn stated that the irrigation pipes and 75% of the herringbone (about 6 miles) are installed, adding that the contractor is eager to complete the project. He further noted that there are 6 locations where the irrigation must be lowered before topsoil is spread. Glenn informed the commission he received a quote from the contractor of $15,000 for the well pump, including installation (noting the budget is $22,000) and $13,000 for a water filter system, including hook-up and coordination. Dan explained that Clinton did not install a filtering system at the Indian River complex and several years later had major problems. He added that Eric Auer suggested the filtering system. Discussion followed regarding a charge for “coordination,” additional electrical costs, and the option of saving money by getting competitive bids versus the benefit of including the pump and filter as a change order to the project to save time. Dan suggested getting a breakdown of the costs quoted by the contractor as well as getting costs from another source for comparison. Glenn added that with $4,000 for a shed and $3,000 for the cement slab the cost was still within budget. Discussion of warrantees and funding followed. It was noted that the cement slab was required by the Building Inspector, and Glenn suggested purchasing the shed from Klotter Farms to save money. Discussion followed regarding the electrical service. Glenn noted that CL&P service and meters have been paid for and Bill discussed the service at HKHS football field as a comparison.
*A motion was made by Scot Thomas and seconded by Glenn Johnson to authorize use of Wettish Development funds for the installation of cement slab and purchase of a shed from Klotter Farms for the Wettish facility. Motion passed unanimously.
• Phase II – Discussion of Phase II development costs noted that although $14,000 remains in the budget, approximately $8,000 has already been allocated. Glenn showed the group the Phase II plans noting the specs are close to complete but fencing details still must be worked out.
8. New Business – No new business was presented.
9. Adjournment
*A motion was made by Scot Thomas and seconded by Bill Silas to adjourn the meeting at 9:52PM. Motion passed unanimously.
Regular Meeting May 10, 2010
1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, May 10, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia (arrived at 8:20 PM)
Glenn Johnson
Bill Silas
Scot Thomas
Absent: Rob Grasso
Susan Dean
John Machold
Vice-Chairman Scot Thomas called the meeting to order at 8:15 PM.
2. Pledge of Allegiance – The Pledge of Allegiance was recited.
3. Minutes of:
Regular Meeting held April 12, 2010
*A motion was made by Bill Silas and seconded by Scot Thomas to accept the minutes of the April 12, 2010 Regular Meeting as written. Glenn Johnson abstained. Motion passed.
Special Meeting held April 20, 2010
*A motion was made by Bill Silas and seconded by Glenn Johnson to accept the minutes of the April 20, 2010 Special Meeting as written. Scot Thomas abstained. Motion passed.
4. No visitors were present.
5. Communications, Bills and Applications
a. Communications from other town agencies are emailed to the commission as received. Dan noted that he also received communication from All Waste, Inc. informing him that they had merged with American Carting and then received a call from Ken, All Waste General Manager, to discuss the frequency of trash removal, the negotiated rate and the option of using the company’s roller cans at no additional cost. Dan suggested allowing the change and the commission discussed asking that the cans be secured if there is a problem. Discussion followed regarding the option of placing recycling bins at the parks, and Dan stated he will investigate this.
b. The following bills were received:
Bill from Olson Sanitation in the amount of 219.50
bill from Anthony Carri in the amount of 270.00
bill from CL&P in the amount of 38.94
second bill from CL&P in the amount of 39.08
third bill from CL&P in the amount of 38.80
bill from Dawn Mooney, recording secretary, for April
in the amount of 83.25
bill from Thomas Keegan & Sons, for clay/gravel, in the
amount of 1833.00
bill from American Carting, for a partial month’s service,
in the amount of 37.50
bill from All Waste, Inc. for May, in the amount of 75.00
bill from Langer Contracting, for field rolling, stone dust,
power washing, in the amount of 1250.00
bill from Nemergut consulting, Wettish Phase II design, paid
with Wettish Development funds, in the amount of 3730.00
*A motion was made by Glenn Johnson and seconded by Scot Thomas to authorize payment of the above bills. Motion passed unanimously.
c. The following applications were received:
• Application from Tim Venuti of the Killingworth Horseshoe League for the use of Sheldon Field on Thursdays from 6:00 PM to 9:00 PM, 5/6 through 8/21.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the application from Tim Venuti of the Killingworth Horseshoe League for the use of Sheldon Field on Thursdays from 6:00 PM to 9:00 PM, 5/6 through 8/21. Motion passed unanimously.
• Application from HK Soccer Club for the use of the Sheldon Park pavilion on Sunday 6/20 from 1:00 PM to 4:00 PM for a Last Game Cook-Out.
Dan noted that no policy exists to reserve the pavilion or the playground. Rather, use of these areas is on a first come, first served basis, and therefore HK Soccer can feel free to use the pavilion.
6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 15,461.19
Expenses 1,899.79
Ending balance $ 13,561.40
Bill also reported that the 4/1 Wettish Fund balance was $28,280.90 and month-end balance was $27,380.90.
The commission then discussed the refund still overdue from Running Brook Farms. Bill explained he has documentation acknowledging the money ($2,209.60) is due to the commission, yet the credit has not been issued, and he questioned if the town attorney should get involved at this point. Discussion followed.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan stated that the kiosk was installed and the group discussed security issues and information to be displayed, including the field schedule and ordinance. He also noted that one key should be kept at town hall and another with a member. Dan informed the commission that he has received several complaints from user groups about the holes made by KYL players in the outfield. The commission discussed drafting a letter to asking coaches help to stop the problem.
• Rocco – nothing to discuss.
• Bethke – nothing to discuss.
b. Wettish Property Development
• Construction Progress – Glenn stated he met with the Water Company and the town engineer to discuss drainage issues without resolution. He noted that although he kept the town engineer informed of proceedings, he claimed to be kept “out of the loop,” and in depth discussion followed. The town and the road crew do not want to maintain a drainage ditch and Planning & Zoning is upset about the relocation of the pipe to direct water away from the Palms. Dan noted that the commission must officially show P & Z the changes, and Glenn noted that he already sent information to Cathy Iino.
• Change orders – No change orders were discussed.
• Irrigation – Glenn stated that the irrigation pipes and 75% of the herringbone (about 6 miles) are installed, adding that the contractor is eager to complete the project. He further noted that there are 6 locations where the irrigation must be lowered before topsoil is spread. Glenn informed the commission he received a quote from the contractor of $15,000 for the well pump, including installation (noting the budget is $22,000) and $13,000 for a water filter system, including hook-up and coordination. Dan explained that Clinton did not install a filtering system at the Indian River complex and several years later had major problems. He added that Eric Auer suggested the filtering system. Discussion followed regarding a charge for “coordination,” additional electrical costs, and the option of saving money by getting competitive bids versus the benefit of including the pump and filter as a change order to the project to save time. Dan suggested getting a breakdown of the costs quoted by the contractor as well as getting costs from another source for comparison. Glenn added that with $4,000 for a shed and $3,000 for the cement slab the cost was still within budget. Discussion of warrantees and funding followed. It was noted that the cement slab was required by the Building Inspector, and Glenn suggested purchasing the shed from Klotter Farms to save money. Discussion followed regarding the electrical service. Glenn noted that CL&P service and meters have been paid for and Bill discussed the service at HKHS football field as a comparison.
*A motion was made by Scot Thomas and seconded by Glenn Johnson to authorize use of Wettish Development funds for the installation of cement slab and purchase of a shed from Klotter Farms for the Wettish facility. Motion passed unanimously.
• Phase II – Discussion of Phase II development costs noted that although $14,000 remains in the budget, approximately $8,000 has already been allocated. Glenn showed the group the Phase II plans noting the specs are close to complete but fencing details still must be worked out.
8. New Business – No new business was presented.
9. Adjournment
*A motion was made by Scot Thomas and seconded by Bill Silas to adjourn the meeting at 9:52PM. Motion passed unanimously.
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