Regular Meeting April 12, 2010
Killingworth Park and Recreation Commission
Regular Meeting April 12, 2010
1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, April 12, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean
John Machold
Bill Silas
Scot Thomas
Absent: Rob Grasso
Glenn Johnson
Chairman Dan Colonia called the meeting to order at 8:05 PM.
2. Pledge of Allegiance – The Pledge of Allegiance was recited.
3. Minutes of: Regular Meeting held March 8, 2010
*A motion was made by Susan Dean and seconded by Scot Thomas to accept the minutes of the March 8, 2010 Regular Meeting as written. John abstained. Motion passed.
4. No visitors were present.
5. Communications, Bills and Applications
a. Communications are emailed to the commission as received.
b. The following bills were received:
Bill from Shelly Cumpstone for Fishing Derby fliers $ 23.30
bill from Dawn Mooney, recording secretary, for March
in the amount of 69.82 bill from CL&P in the amount of 38.50 second bill from CL&P in the amount of 38.85 third bill from CL&P in the amount of 38.50 bill from Beaverkill Trout Hatchery, for fishing derby trout, in the amount 510.00 bill from Hal Brown Co., for fishing derby prizes, in the amount 476.00 bill from Richard Gates, for additional Wettish property topo, in the amount 1000.00 bill from R. D’Amico Builders to repair door/trim at Rocco, in the amount $365.00 bill from New England Power Equipment, for John Deer tractor spring tune-up, in the amount of 299.22
*A motion was made by Bill Silas and seconded by John Machold to authorize payment of the above bills. Motion passed unanimously.
The commission then discussed the refund still due from Running Brook Farms. Bill noted he spoke with Sally who had offered a credit, but Bill requested a refund instead and will follow up again.
c. The following applications were received:
• Application from HK Rec, for the use of Sheldon Field on Thursdays, July 1 through July 29, 5:30PM to 7:30PM for Summer Soccer Camp.
• Application from HK Rec, for the use of Sheldon Field, July 6 thru July 29, 6:00AM to 7:00AM for Adult Boot Camp Outdoor Fitness.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the above applications from HK Rec. Motion passed unanimously.
6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 11,810.56
Expenses 148.95
Ending balance $ 11,661.61 (44% annual budget expended)
Bill added that $4977.50 was also paid to Nemergut Consulting out of Wettish funds, leaving a balance of $20,790.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan noted that a new flag is still needed, and Bill stated he would handle it.
• Rocco – most work at Rocco had been completed, but a new flag is still needed here as well.
• Bethke – Dan discussed getting a quote to repair/replace the mesh fencing, all of the trash cans have been located but the gate is still missing. Bill has gotten quotes from Running Brook Farms and Langer Landscaping for spring clean-up, but he noted he wants to get more quotes since there is time before the season opens.
*A motion was made by Bill Silas and seconded by Susan Dean to approve up to $2000.00 from seeding budget item for the purchase of clay for fields. Motion passed unanimously.
*A motion was made by Bill Silas and seconded by Susan Dean to approve up to $200.00 from field maintenance budget to clean and rake infield at Bethke Field. Motion passed unanimously.
*A motion was made by Bill Silas and seconded by Susan Dean to approve up to $1000.00 from field maintenance budget for stone dust and rolling at Sheldon Field. Motion passed unanimously.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve up to $300.00 for the purchase of flags for Sheldon and Rocco Fields. Motion passed unanimously.
b. Wettish Property Development
• Construction Progress – In Glenn’s absence, Dan informed the commission that there has been little construction progress while the irrigation is being installed. Dan also discussed Glenn’s memo regarding the water company’s visit to the site and their thoughts on drainage. The town engineer must now be involved to resolve the issues. (Copy of Glenn’s memo is attached to these minutes.) Dan also reassured the commission that after conversations with Building Inspector Richard Leighton, he is not planning to halt construction. Discussion followed regarding Weston & Sampson’s involvement/ oversight regarding drainage issues and why the Water Company was not previously involved.
• Change orders – There have been no new change orders.
• Irrigation – The final field to be laid out was being completed this same day, and the pump and electricity would be installed next. Dan noted that the cost of a concrete building to house the pump would be significantly higher than anticipated, and he discussed the option of purchasing a 12’ X 20’ wood building from Carefree Small Buildings for approximately $5000 and installing a concrete pad for approximately $3000 instead. Venuti Construction is providing a quote for the concrete and Eric Auer has volunteered to perform some of the work. Bill voiced his opposition to a wooden structure stating it will need repair, may be vandalized and may not be secure enough to protect the equipment inside, especially at such a remote location. Detailed discussion followed regarding the security issues of a wooden building. Bill also questioned if the town must approve the color of the building, and if a permit is required.
*A motion was made by Susan Dean and seconded by Scot Thomas to approve the purchase of a 12’ X 20’ Carefree Small Building shed for cost not to exceed $5000.00 and the installation of a concrete pad not to exceed $4000.00. Dean, Machold, Thomas in favor; Silas opposed. Motion passed.
• Phase II – Dan explained that Glenn had gone to Planning and Zoning who approved moving the field back to the proposed location farther from the neighbor. He further informed the commission that First Selectwoman Cathy Iino wants to hold an informational meeting for the immediate neighbors of Wettish Field and stated he hoped the meeting would take place at the site. Dan will inform the commission when the meeting is scheduled.
8. New Business –
• HK Lacrosse Pod – Dan spoke with Zoning Enforcement Officer Cathie Jefferson about HK Lacrosse’s desire to place a storage pod at Sheldon Field for their collapsible goals, but Cathie informed him that a pod would not be approved. Dan suggested that HK Lacrosse talk to KYL for space.
• Master Plan Matrix - Dan discussed Glenn’s meeting with Planning and Zoning noting they questioned Glenn about the need for the baseball field at Wettish, the need for more fields in general and whether town residents were surveyed. Dan referenced the Master Plan Matrix noting that the plan recommended even more fields than Wettish will provide. Dan further referenced the town’s Plan of Conservation and Development, noting that response to questions #7, #8, #11 and #19 specifically reflected Killingworth residents’ desire for more recreation facilities and hiking/jogging trails, more athletic facilities, more natural parks and more protected natural resources and open space. Dan stated he will send Planning and Zoning a letter or attend the next commission meeting.
9. Adjournment
*A motion was made by Susan Dean and seconded by Scot Thomas to adjourn the meeting at 9:10 PM. Motion passed unanimously.
Regular Meeting April 12, 2010
1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, April 12, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean
John Machold
Bill Silas
Scot Thomas
Absent: Rob Grasso
Glenn Johnson
Chairman Dan Colonia called the meeting to order at 8:05 PM.
2. Pledge of Allegiance – The Pledge of Allegiance was recited.
3. Minutes of: Regular Meeting held March 8, 2010
*A motion was made by Susan Dean and seconded by Scot Thomas to accept the minutes of the March 8, 2010 Regular Meeting as written. John abstained. Motion passed.
4. No visitors were present.
5. Communications, Bills and Applications
a. Communications are emailed to the commission as received.
b. The following bills were received:
Bill from Shelly Cumpstone for Fishing Derby fliers $ 23.30
bill from Dawn Mooney, recording secretary, for March
in the amount of 69.82 bill from CL&P in the amount of 38.50 second bill from CL&P in the amount of 38.85 third bill from CL&P in the amount of 38.50 bill from Beaverkill Trout Hatchery, for fishing derby trout, in the amount 510.00 bill from Hal Brown Co., for fishing derby prizes, in the amount 476.00 bill from Richard Gates, for additional Wettish property topo, in the amount 1000.00 bill from R. D’Amico Builders to repair door/trim at Rocco, in the amount $365.00 bill from New England Power Equipment, for John Deer tractor spring tune-up, in the amount of 299.22
*A motion was made by Bill Silas and seconded by John Machold to authorize payment of the above bills. Motion passed unanimously.
The commission then discussed the refund still due from Running Brook Farms. Bill noted he spoke with Sally who had offered a credit, but Bill requested a refund instead and will follow up again.
c. The following applications were received:
• Application from HK Rec, for the use of Sheldon Field on Thursdays, July 1 through July 29, 5:30PM to 7:30PM for Summer Soccer Camp.
• Application from HK Rec, for the use of Sheldon Field, July 6 thru July 29, 6:00AM to 7:00AM for Adult Boot Camp Outdoor Fitness.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve the above applications from HK Rec. Motion passed unanimously.
6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 11,810.56
Expenses 148.95
Ending balance $ 11,661.61 (44% annual budget expended)
Bill added that $4977.50 was also paid to Nemergut Consulting out of Wettish funds, leaving a balance of $20,790.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan noted that a new flag is still needed, and Bill stated he would handle it.
• Rocco – most work at Rocco had been completed, but a new flag is still needed here as well.
• Bethke – Dan discussed getting a quote to repair/replace the mesh fencing, all of the trash cans have been located but the gate is still missing. Bill has gotten quotes from Running Brook Farms and Langer Landscaping for spring clean-up, but he noted he wants to get more quotes since there is time before the season opens.
*A motion was made by Bill Silas and seconded by Susan Dean to approve up to $2000.00 from seeding budget item for the purchase of clay for fields. Motion passed unanimously.
*A motion was made by Bill Silas and seconded by Susan Dean to approve up to $200.00 from field maintenance budget to clean and rake infield at Bethke Field. Motion passed unanimously.
*A motion was made by Bill Silas and seconded by Susan Dean to approve up to $1000.00 from field maintenance budget for stone dust and rolling at Sheldon Field. Motion passed unanimously.
*A motion was made by Bill Silas and seconded by Scot Thomas to approve up to $300.00 for the purchase of flags for Sheldon and Rocco Fields. Motion passed unanimously.
b. Wettish Property Development
• Construction Progress – In Glenn’s absence, Dan informed the commission that there has been little construction progress while the irrigation is being installed. Dan also discussed Glenn’s memo regarding the water company’s visit to the site and their thoughts on drainage. The town engineer must now be involved to resolve the issues. (Copy of Glenn’s memo is attached to these minutes.) Dan also reassured the commission that after conversations with Building Inspector Richard Leighton, he is not planning to halt construction. Discussion followed regarding Weston & Sampson’s involvement/ oversight regarding drainage issues and why the Water Company was not previously involved.
• Change orders – There have been no new change orders.
• Irrigation – The final field to be laid out was being completed this same day, and the pump and electricity would be installed next. Dan noted that the cost of a concrete building to house the pump would be significantly higher than anticipated, and he discussed the option of purchasing a 12’ X 20’ wood building from Carefree Small Buildings for approximately $5000 and installing a concrete pad for approximately $3000 instead. Venuti Construction is providing a quote for the concrete and Eric Auer has volunteered to perform some of the work. Bill voiced his opposition to a wooden structure stating it will need repair, may be vandalized and may not be secure enough to protect the equipment inside, especially at such a remote location. Detailed discussion followed regarding the security issues of a wooden building. Bill also questioned if the town must approve the color of the building, and if a permit is required.
*A motion was made by Susan Dean and seconded by Scot Thomas to approve the purchase of a 12’ X 20’ Carefree Small Building shed for cost not to exceed $5000.00 and the installation of a concrete pad not to exceed $4000.00. Dean, Machold, Thomas in favor; Silas opposed. Motion passed.
• Phase II – Dan explained that Glenn had gone to Planning and Zoning who approved moving the field back to the proposed location farther from the neighbor. He further informed the commission that First Selectwoman Cathy Iino wants to hold an informational meeting for the immediate neighbors of Wettish Field and stated he hoped the meeting would take place at the site. Dan will inform the commission when the meeting is scheduled.
8. New Business –
• HK Lacrosse Pod – Dan spoke with Zoning Enforcement Officer Cathie Jefferson about HK Lacrosse’s desire to place a storage pod at Sheldon Field for their collapsible goals, but Cathie informed him that a pod would not be approved. Dan suggested that HK Lacrosse talk to KYL for space.
• Master Plan Matrix - Dan discussed Glenn’s meeting with Planning and Zoning noting they questioned Glenn about the need for the baseball field at Wettish, the need for more fields in general and whether town residents were surveyed. Dan referenced the Master Plan Matrix noting that the plan recommended even more fields than Wettish will provide. Dan further referenced the town’s Plan of Conservation and Development, noting that response to questions #7, #8, #11 and #19 specifically reflected Killingworth residents’ desire for more recreation facilities and hiking/jogging trails, more athletic facilities, more natural parks and more protected natural resources and open space. Dan stated he will send Planning and Zoning a letter or attend the next commission meeting.
9. Adjournment
*A motion was made by Susan Dean and seconded by Scot Thomas to adjourn the meeting at 9:10 PM. Motion passed unanimously.
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