Regular Meeting March 8, 2010
Killingworth Park and Recreation Commission
Regular Meeting March 8, 2010
1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, March 8, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean
Rob Grasso
Glenn Johnson
Bill Silas
Scot Thomas
Absent: John Machold
Chairman Dan Colonia called the meeting to order at 8:08 PM.
2. Pledge of Allegiance – The Pledge of Allegiance was recited.
3. Minutes of: Regular Meeting held February 8, 2010
*A motion was made by Glenn Johnson and seconded by Susan Dean to accept the minutes of the February 8, 2010 Regular Meeting as written. Bill Silas abstained. Motion passed.
4. The following visitors were present: Mike Civiello, HK Youth Lacross
Bill Burley, HK Youth Lacross
Jim Duffield, HK Soccer Club
5. Communications, Bills and Applications
a. Communications are emailed to the commission as received.
b. The following bills were received:
Bill from Dawn Mooney, recording secretary, for February
in the amount of $ 33.30
bill from CL&P in the amount of 38.65
second bill from CL&P in the amount of 38.50
third bill from CL&P in the amount of 38.50
*A motion was made by Susan Dean and seconded by Scot Thomas to authorize payment of the above bills. Motion passed unanimously.
Another bill was received from Roger Nemergut Consulting in the amount of $4977.00 for the design of the Wettish Phase II baseball field. Glen noted that the commission had initially received a quote from Weston & Sampson as well.
*A motion was made by Bill Silas and seconded by Rob Grasso to approve payment from the Wettish Development Fund to Roger Nemergut Consulting for Wettish baseball field design. Motion passed unanimously.
c. The following applications were received:
• Application from Patti Coletti, 2nd grade teacher at KES, for the use of Sheldon Field on Thursday, June 10 (raindate Friday, June 11) 11:00AM to 2:30PM for 2nd Grade Picnic. (Dan noted that Patti signed the hold harmless agreement instead of the proper signature, in error.)
• Application from Donna DiGregorio, 1st grade teacher at KES, for the use of Sheldon Field on Monday, June 14 (raindate Tuesday, June 15) 11:30AM to 3:30PM for 1st Grade Picnic.
*A motion was made by Susan Dean and seconded by Glenn Johnson to approve the above applications for KES 1st and 2nd Grade Picnics. Motion passed unanimously.
• Application from KYL for the use of Bethke Field, 4/1/10 to 7/15/10, Mon– Fri 5:00PM to dusk, Sat and Sun 9:00AM to dusk, for softball practices and games. Dan noted that Bethke Field is not approved for games, and adjusted the application accordingly.
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve the above application for KLY’s use of Bethke Field for practices only during requested times. Motion passed unanimously.
• Application from KYL for the use of Rocco Field, 4/1/10 to 7/15/10, Mon– Fri 5:00PM to dusk, Sat and Sun 9:00AM to dusk, for baseball practices and games.
*A motion was made by Glenn Johnson and seconded by Susan Dean to approve the above application for KLY’s use of Rocco Field as requested. Motion passed unanimously.
• Application from KYL for the use of upper and lower Sheldon Field, 4/1/10 to 7/15/10, Mon– Fri 5:00PM to dusk, Sat 9:00AM to 3:00PM, for baseball practices and games.
• Application from HK Youth Lacrosse for the use of upper Sheldon and green backstop fields 4/1/10 to 6/20/10, any one weekday and Fri 5:00PM to dusk, and 6 hours on the weekend, for practices and games.
• Application from HK Soccer Club for the use of upper and lower Sheldon Field 4/1/10 to 6/18/10, Tues, Wed and Thurs 5:00PM to dusk, Sat and Sun 12:30PM to 6:30PM, for practices and games.
In-depth discussion of scheduling followed in an attempt to accommodate the needs of each user-group and avoid conflict and overlap, noting that an application from the Men’s Softball League is also being submitted. The following schedule for the use of upper Sheldon Field was proposed:
KYL- Tues and Thurs, 5:00PM to dusk, and Sat 9:00AM to 2:30PM
HK Soccer Club – Weds, 5:00PM to dusk
HK Youth Lacrosse – Fri, 5:00PM to dusk
Men’s Softball – Mon, 5:00PM to dusk
*A motion was made by Susan Dean and seconded by Scot Thomas to approve the agree-upon schedule for the use of upper Sheldon Field, noting that if KYL or Men’s Softball has any unneeded time, they will notify the other organizations. Motion passed unanimously.
It was also suggested that HK Youth Lacrosse investigate use of the Jail Hill facility in Haddam as well. At Dan’s instruction, the HK Youth Lacrosse and HK Soccer Club representatives left the meeting to discuss their remaining field needs and arrive at a compromise, then returned to the meeting with the following alternating schedule for upper Sheldon field:
Week A - Sat: 12:30PM to 3:30PM - HK Soccer Club
3:30 PM to dusk – HK Youth Lacrosse
Sun: 9:00AM to 2:00PM - HK Youth Lacrosse
2:00PM to dusk - HK Soccer Club
Week B - Sat: 12:30PM to 3:30PM - HK Youth Lacrosse
3:30 PM to dusk – HK Soccer Club
Sun: 9:00AM to 2:00PM - HK Soccer Club
2:00PM to dusk - HK Youth Lacrosse
Each week the schedule would alternate.
Dan noted that this arrangement takes one game slot away from KYL every Saturday and that is not acceptable, but the rest of the schedule is fine. Dan again stressed the need for these organizations to contact KYL and work out a schedule between the three organizations, and Bill reiterated that KYL can offer any unneeded time to lacrosse and soccer. Discussion then followed regarding storage of the lacrosse goals and lining the fields for the various sports. The commission advised the user-groups to work out the line issue between themselves. The commission then discussed lower Sheldon field, and the following schedule was detailed:
Sat: 9:00AM to 2:30PM - KYL
3:00PM to dusk - HK Soccer Club
Sun: 9:00AM to dusk - HK Soccer Club
*A motion was made by Bill Silas and seconded by Rob Grasso to approve the agree-upon schedule for the use of upper and lower Sheldon Field, noting that if KYL has any unneeded time, they will notify the other organizations. Motion passed unanimously.
6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 11,652.28
Expenses 139.62
Ending balance $ 11,512.66 (43% annual budget expended)
Bill added that the credit due from Running Brook Farms, in the amount of approximately $2200.00, has not yet been received.
*A motion was made by Glenn Johnson and seconded by Rob Grasso to accept the Treasurer’s Report as read. Motion passed unanimously.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan and Scot reported:
- main entrance gate and nearby sign need adjustment
- one hole in upper parking lot should be filled and raked
- stone dust is needed in front of both dugouts
- upper storage shed, dugouts and benches need to be painted. Dan added that Al Zargo had volunteered and still intends to scrape and paint but suffered a heart attack that delayed him. Dan informed him that Park & Rec will provide all materials needed. The commission discussed contacting HKHS Guidance Dept. and KillingworthToday offering community service hours to paint benches.
- playground and fence need clean-up and pick-up branches
- swingset needs scraping and painting
- spring toy is still in need of repair
- panels on large playscape are loose and small playscape should be powerwashed
- water access cover plate needs repair and paint color to mark
- foul pole is broken and dangerous
- the bridge at north end of the pond is hazardous and should be secured, and also cleaned up and painted
- fence cover needs to be replaced and fence lines spring cleaned
- paint well
- trim branches at the power lines
- flag need to be replaced
- the tree stump at the upper parking entrance is rotted and unsafe and should be removed
- lower lot appears fine
- fields need to be rolled
• Rocco – Glenn and Rob reported:
- both dugouts appear vandalized, tack down the edge of one roof and repair other. The back door leading to closet is ripped off and must be re-attached
- must be cleaned
- flag needs to be replaced. Glenn noted he could donate a flag.
- fields appear in relatively good condition, infield lip should be rolled and fence topper along right field needs some minor adjustment/repair
• Bethke – Susan reported:
- the newly installed gate has been stolen and now a pole is there on the ground with broken brackets
- trash and clutter, including a metal post, should be cleaned up
- metal trash dumped in woods behind backstop should be cleared
- a hole, about 18” deep, behind the field should be filled with materials on the premises for safety reasons
- grass on the field looked good, but the infield needs rolling
- the bases are present but there was no marking on the pitcher’s mound
- trash cans are missing, Susan hoped that the road crew may have removed them for the winter
Dan and Bill stated they will get prices to do some of the necessary work, noting that KYL historically provides help and performs some work with their own volunteers.
b. Wettish Property Development
• Construction Progress –Glenn stated that he met with Cathy Iino and Walter Adametz to discuss the drainage issues on Parker Hill Road. The town engineer has determined that the best solution to the problem would be for the town to secure a 30” easement from the Palms and run a pipe across the street and through their property. Glen noted that Walter agreed with the plan, and Cathy indicated that the town has money for this because of the elimination of the proposed traffic light at the new middle school. A meeting will be set up to discuss this option with the Palms. Glenn went on to discuss an alternate drainage plan in the event the Palms do not agree to the easement. Glenn further noted that Weston & Sampson’s drainage design was not well thought out and added that the drainage in Phase II will be designed with Weston & Sampson’s errors in mind. Dan stressed the need to maintain the road and its culverts for the plan to work successfully. The commission then discussed other neighbors, and Dan noted that he will ask Eric Auer to contact Bob Wettish. Glenn stated that contraction is progressing as best it can given the recent wet weather, noting that the parking lot and secondary road are complete. The gate was installed earlier in the day.
• Change orders – A project summary sheet was distributed and discussed. (A copy is attached to these minutes.) Glenn noted that the geo-textile and geo-grid needed to stabilize the parking area totaled approximately $31,000.00, and added that some areas will need additional gravel which could total another $15,000.00. The commission discussed the gravel and agreed to roll/level the areas and wait to add the gravel. Glenn stated that the change orders to date total $106,000.00 and detailed discussion followed. Scot stated that he investigated storage sheds and found that a shed without a foundation but instead with a gravel base would cost approximately $10,000.00. Discussion followed regarding water pump, electrical service and shed requirements.
• Irrigation – nothing new to discuss.
• Phase II – Glenn presented a design the Phase II baseball field, but informed the commission that the field may be relocated to the original site, moving it away from the neighboring property. He added that the stone wall would be moved on the property and had gotten a quote of $60/linear foot from the mason already working on the site. Land Use had agreed to the move and Glenn is going to Inlands/Wetlands this week and Planning & Zoning next week. He also added that 11 parking spaces have been added.
8. New Business – Dan informed the commission that the annual Fishing Derby is scheduled for April 10, 2010. Ron Inbriglio had asked to spend approximately $1200.00 for fish and prizes and Dan informed him that the budget is $1000.00. Bill will contact the Krier to include the Fishing Derby in the April issue.
9. Adjournment
*A motion was made by Susan Dean and seconded by Rob Grasso to adjourn the meeting at 10:30 PM. Motion passed unanimously.
Regular Meeting March 8, 2010
1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, March 8, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean
Rob Grasso
Glenn Johnson
Bill Silas
Scot Thomas
Absent: John Machold
Chairman Dan Colonia called the meeting to order at 8:08 PM.
2. Pledge of Allegiance – The Pledge of Allegiance was recited.
3. Minutes of: Regular Meeting held February 8, 2010
*A motion was made by Glenn Johnson and seconded by Susan Dean to accept the minutes of the February 8, 2010 Regular Meeting as written. Bill Silas abstained. Motion passed.
4. The following visitors were present: Mike Civiello, HK Youth Lacross
Bill Burley, HK Youth Lacross
Jim Duffield, HK Soccer Club
5. Communications, Bills and Applications
a. Communications are emailed to the commission as received.
b. The following bills were received:
Bill from Dawn Mooney, recording secretary, for February
in the amount of $ 33.30
bill from CL&P in the amount of 38.65
second bill from CL&P in the amount of 38.50
third bill from CL&P in the amount of 38.50
*A motion was made by Susan Dean and seconded by Scot Thomas to authorize payment of the above bills. Motion passed unanimously.
Another bill was received from Roger Nemergut Consulting in the amount of $4977.00 for the design of the Wettish Phase II baseball field. Glen noted that the commission had initially received a quote from Weston & Sampson as well.
*A motion was made by Bill Silas and seconded by Rob Grasso to approve payment from the Wettish Development Fund to Roger Nemergut Consulting for Wettish baseball field design. Motion passed unanimously.
c. The following applications were received:
• Application from Patti Coletti, 2nd grade teacher at KES, for the use of Sheldon Field on Thursday, June 10 (raindate Friday, June 11) 11:00AM to 2:30PM for 2nd Grade Picnic. (Dan noted that Patti signed the hold harmless agreement instead of the proper signature, in error.)
• Application from Donna DiGregorio, 1st grade teacher at KES, for the use of Sheldon Field on Monday, June 14 (raindate Tuesday, June 15) 11:30AM to 3:30PM for 1st Grade Picnic.
*A motion was made by Susan Dean and seconded by Glenn Johnson to approve the above applications for KES 1st and 2nd Grade Picnics. Motion passed unanimously.
• Application from KYL for the use of Bethke Field, 4/1/10 to 7/15/10, Mon– Fri 5:00PM to dusk, Sat and Sun 9:00AM to dusk, for softball practices and games. Dan noted that Bethke Field is not approved for games, and adjusted the application accordingly.
*A motion was made by Bill Silas and seconded by Glenn Johnson to approve the above application for KLY’s use of Bethke Field for practices only during requested times. Motion passed unanimously.
• Application from KYL for the use of Rocco Field, 4/1/10 to 7/15/10, Mon– Fri 5:00PM to dusk, Sat and Sun 9:00AM to dusk, for baseball practices and games.
*A motion was made by Glenn Johnson and seconded by Susan Dean to approve the above application for KLY’s use of Rocco Field as requested. Motion passed unanimously.
• Application from KYL for the use of upper and lower Sheldon Field, 4/1/10 to 7/15/10, Mon– Fri 5:00PM to dusk, Sat 9:00AM to 3:00PM, for baseball practices and games.
• Application from HK Youth Lacrosse for the use of upper Sheldon and green backstop fields 4/1/10 to 6/20/10, any one weekday and Fri 5:00PM to dusk, and 6 hours on the weekend, for practices and games.
• Application from HK Soccer Club for the use of upper and lower Sheldon Field 4/1/10 to 6/18/10, Tues, Wed and Thurs 5:00PM to dusk, Sat and Sun 12:30PM to 6:30PM, for practices and games.
In-depth discussion of scheduling followed in an attempt to accommodate the needs of each user-group and avoid conflict and overlap, noting that an application from the Men’s Softball League is also being submitted. The following schedule for the use of upper Sheldon Field was proposed:
KYL- Tues and Thurs, 5:00PM to dusk, and Sat 9:00AM to 2:30PM
HK Soccer Club – Weds, 5:00PM to dusk
HK Youth Lacrosse – Fri, 5:00PM to dusk
Men’s Softball – Mon, 5:00PM to dusk
*A motion was made by Susan Dean and seconded by Scot Thomas to approve the agree-upon schedule for the use of upper Sheldon Field, noting that if KYL or Men’s Softball has any unneeded time, they will notify the other organizations. Motion passed unanimously.
It was also suggested that HK Youth Lacrosse investigate use of the Jail Hill facility in Haddam as well. At Dan’s instruction, the HK Youth Lacrosse and HK Soccer Club representatives left the meeting to discuss their remaining field needs and arrive at a compromise, then returned to the meeting with the following alternating schedule for upper Sheldon field:
Week A - Sat: 12:30PM to 3:30PM - HK Soccer Club
3:30 PM to dusk – HK Youth Lacrosse
Sun: 9:00AM to 2:00PM - HK Youth Lacrosse
2:00PM to dusk - HK Soccer Club
Week B - Sat: 12:30PM to 3:30PM - HK Youth Lacrosse
3:30 PM to dusk – HK Soccer Club
Sun: 9:00AM to 2:00PM - HK Soccer Club
2:00PM to dusk - HK Youth Lacrosse
Each week the schedule would alternate.
Dan noted that this arrangement takes one game slot away from KYL every Saturday and that is not acceptable, but the rest of the schedule is fine. Dan again stressed the need for these organizations to contact KYL and work out a schedule between the three organizations, and Bill reiterated that KYL can offer any unneeded time to lacrosse and soccer. Discussion then followed regarding storage of the lacrosse goals and lining the fields for the various sports. The commission advised the user-groups to work out the line issue between themselves. The commission then discussed lower Sheldon field, and the following schedule was detailed:
Sat: 9:00AM to 2:30PM - KYL
3:00PM to dusk - HK Soccer Club
Sun: 9:00AM to dusk - HK Soccer Club
*A motion was made by Bill Silas and seconded by Rob Grasso to approve the agree-upon schedule for the use of upper and lower Sheldon Field, noting that if KYL has any unneeded time, they will notify the other organizations. Motion passed unanimously.
6. Treasurer’s Report
Treasurer Bill Silas reported:
Opening balance $ 11,652.28
Expenses 139.62
Ending balance $ 11,512.66 (43% annual budget expended)
Bill added that the credit due from Running Brook Farms, in the amount of approximately $2200.00, has not yet been received.
*A motion was made by Glenn Johnson and seconded by Rob Grasso to accept the Treasurer’s Report as read. Motion passed unanimously.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – Dan and Scot reported:
- main entrance gate and nearby sign need adjustment
- one hole in upper parking lot should be filled and raked
- stone dust is needed in front of both dugouts
- upper storage shed, dugouts and benches need to be painted. Dan added that Al Zargo had volunteered and still intends to scrape and paint but suffered a heart attack that delayed him. Dan informed him that Park & Rec will provide all materials needed. The commission discussed contacting HKHS Guidance Dept. and KillingworthToday offering community service hours to paint benches.
- playground and fence need clean-up and pick-up branches
- swingset needs scraping and painting
- spring toy is still in need of repair
- panels on large playscape are loose and small playscape should be powerwashed
- water access cover plate needs repair and paint color to mark
- foul pole is broken and dangerous
- the bridge at north end of the pond is hazardous and should be secured, and also cleaned up and painted
- fence cover needs to be replaced and fence lines spring cleaned
- paint well
- trim branches at the power lines
- flag need to be replaced
- the tree stump at the upper parking entrance is rotted and unsafe and should be removed
- lower lot appears fine
- fields need to be rolled
• Rocco – Glenn and Rob reported:
- both dugouts appear vandalized, tack down the edge of one roof and repair other. The back door leading to closet is ripped off and must be re-attached
- must be cleaned
- flag needs to be replaced. Glenn noted he could donate a flag.
- fields appear in relatively good condition, infield lip should be rolled and fence topper along right field needs some minor adjustment/repair
• Bethke – Susan reported:
- the newly installed gate has been stolen and now a pole is there on the ground with broken brackets
- trash and clutter, including a metal post, should be cleaned up
- metal trash dumped in woods behind backstop should be cleared
- a hole, about 18” deep, behind the field should be filled with materials on the premises for safety reasons
- grass on the field looked good, but the infield needs rolling
- the bases are present but there was no marking on the pitcher’s mound
- trash cans are missing, Susan hoped that the road crew may have removed them for the winter
Dan and Bill stated they will get prices to do some of the necessary work, noting that KYL historically provides help and performs some work with their own volunteers.
b. Wettish Property Development
• Construction Progress –Glenn stated that he met with Cathy Iino and Walter Adametz to discuss the drainage issues on Parker Hill Road. The town engineer has determined that the best solution to the problem would be for the town to secure a 30” easement from the Palms and run a pipe across the street and through their property. Glen noted that Walter agreed with the plan, and Cathy indicated that the town has money for this because of the elimination of the proposed traffic light at the new middle school. A meeting will be set up to discuss this option with the Palms. Glenn went on to discuss an alternate drainage plan in the event the Palms do not agree to the easement. Glenn further noted that Weston & Sampson’s drainage design was not well thought out and added that the drainage in Phase II will be designed with Weston & Sampson’s errors in mind. Dan stressed the need to maintain the road and its culverts for the plan to work successfully. The commission then discussed other neighbors, and Dan noted that he will ask Eric Auer to contact Bob Wettish. Glenn stated that contraction is progressing as best it can given the recent wet weather, noting that the parking lot and secondary road are complete. The gate was installed earlier in the day.
• Change orders – A project summary sheet was distributed and discussed. (A copy is attached to these minutes.) Glenn noted that the geo-textile and geo-grid needed to stabilize the parking area totaled approximately $31,000.00, and added that some areas will need additional gravel which could total another $15,000.00. The commission discussed the gravel and agreed to roll/level the areas and wait to add the gravel. Glenn stated that the change orders to date total $106,000.00 and detailed discussion followed. Scot stated that he investigated storage sheds and found that a shed without a foundation but instead with a gravel base would cost approximately $10,000.00. Discussion followed regarding water pump, electrical service and shed requirements.
• Irrigation – nothing new to discuss.
• Phase II – Glenn presented a design the Phase II baseball field, but informed the commission that the field may be relocated to the original site, moving it away from the neighboring property. He added that the stone wall would be moved on the property and had gotten a quote of $60/linear foot from the mason already working on the site. Land Use had agreed to the move and Glenn is going to Inlands/Wetlands this week and Planning & Zoning next week. He also added that 11 parking spaces have been added.
8. New Business – Dan informed the commission that the annual Fishing Derby is scheduled for April 10, 2010. Ron Inbriglio had asked to spend approximately $1200.00 for fish and prizes and Dan informed him that the budget is $1000.00. Bill will contact the Krier to include the Fishing Derby in the April issue.
9. Adjournment
*A motion was made by Susan Dean and seconded by Rob Grasso to adjourn the meeting at 10:30 PM. Motion passed unanimously.
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