Regular Meeting February 8, 2010
Killingworth Park and Recreation Commission
Regular Meeting February 8, 2010
1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, February 8, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean
Rob Grasso
Glenn Johnson
John Machold
Scot Thomas
Absent: Bill Silas
Chairman Dan Colonia called the meeting to order at 8:07 PM.
2. Pledge of Allegiance – The Pledge of Allegiance was recited.
3. Minutes of:
- Regular Meeting held January 11, 2010
*A motion was made by Glenn Johnson and seconded by John Machold to accept the minutes of the January 11, 2010 Regular Meeting as written. Motion passed unanimously.
4. No visitors were present.
5. Communications, Bills and Applications
a. Communications are emailed to the commission as received.
b. The following bills were received:
Bill from Dawn Mooney, recording secretary, for January
in the amount of $ 29.97
bill from CL&P in the amount of 38.65
second bill from CL&P in the amount of 38.50
third bill from CL&P in the amount of 38.50
*A motion was made by John Machold and seconded by Rob Grasso to authorize payment of the above bills. Motion passed unanimously.
c. Applications received from the HK Soccer Club were tabled until the next commission meeting to allow KYL and the new HK Lacross Club to submit applications. HK Lacross has verbally requested practice fields. Dan explained that KYL receives priority and Rob Grasso added that he advised HK Lacross to use the HKHS practice field for games.
6. Treasurer’s Report
Treasurer Bill Silas was not present. Dan noted that 42.7% of the annual budget, or $11,000 out of $26,000, has been expended.
Susan stated that she had attended the Selectmen’s meeting with the Board of Finance earlier in the evening, and they requested to be kept informed of expenditures, especially change orders. Glenn noted that the change order process requires they be signed by the First Selectman, who he assumed forwarded them to the Board of Finance. Glenn advised he will now forward all change orders to the Board of Finance.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – park is closed, nothing to report.
• Rocco – park is closed, nothing to report.
• Bethke – park is closed, nothing to report.
The commission scheduled the annual walkthrough of the fields for Saturday and/or Sunday morning, 3/6 and 3/7, with John and Susan handling Bethke, Glenn and Rob handling Rocco and Dan, Scot and Bill handling Sheldon.
b. Wettish Property Development
• Construction Progress/ Irrigation –Glenn noted that the parking area is graveled and stabilized, adding that the recent cold weather has had a freeze/dry effect on the soil which aided in resolution of the drainage issues. He added that while the geo-grid and geo-textile was an added expense, it was very effective, even under the weight of heavy rock trucks. He went on to say the roadway detention basins are filled with water, and the soil, gravel and geo-textile have been effective without extra gravel. Glenn reported that the pending change order #6 may be higher than the anticipated $30,000. Glenn further updated that the fields are completely graded and ready for irrigation and top soil. Dan asked if the parking area is completed, and Glenn explained that some parking areas have coarser stone that will be topped with fine stone.
• Phase II – Glenn presented a design plan for the Phase II showing the field located 75’ from the neighbor, adding it could be moved only 10-15’ farther. He noted similar drainage issue to those of Phase I, and discussion followed regarding drainage basins and design options. The commission noted that since Phase II is all grass with no pavement, no increase in runoff should result. Discussion followed regarding fences, stone walls and landscaping. It was agreed that Glenn include the necessary fencing in the bid documents, but not dugouts or benches. Glenn added that he would design contours so soil was neither removed nor brought in to the project. It was added that Eric Auer will design a landscape buffer between the field and the neighbor. Detailed discussion of parking followed noting the distance from the field to parking, access paths, emergency access and stone walls, including numbers of handicapped parking spaces. Dan noted that Planning & Zoning has approved the design concept but the design plan on paper must now be presented to the commission. It was further noted that Phase II will not be irrigated, but electric conduit and water lines should be included. Discussion of handicapped access followed noting the pathway should be consistent with those in Phase I. Naming options for the name of the complex were then discussed and it was decided that for the purposed of the bidding documents the name would be Wettish Phase II, Construction of Baseball Field.
Dan requested a cost breakdown for Phase II and added that the STEAP Grant total of $400,000 was intended to be divided as follows: Sheldon Field approx. $250,000 and Wettish approx $150,000. Glenn noted that he would have a cost estimate at the next meeting but thinks it will be in the $200,000 range, and added the cost of the design/engineering would be submitted the next day.
8. New Business – No new business was presented.
9. Adjournment
*A motion was made by John Machold and seconded by Susan Dean to adjourn the meeting at 9:03 PM. Motion passed unanimously.
Regular Meeting February 8, 2010
1. Call to order
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, February 8, 2010, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Susan Dean
Rob Grasso
Glenn Johnson
John Machold
Scot Thomas
Absent: Bill Silas
Chairman Dan Colonia called the meeting to order at 8:07 PM.
2. Pledge of Allegiance – The Pledge of Allegiance was recited.
3. Minutes of:
- Regular Meeting held January 11, 2010
*A motion was made by Glenn Johnson and seconded by John Machold to accept the minutes of the January 11, 2010 Regular Meeting as written. Motion passed unanimously.
4. No visitors were present.
5. Communications, Bills and Applications
a. Communications are emailed to the commission as received.
b. The following bills were received:
Bill from Dawn Mooney, recording secretary, for January
in the amount of $ 29.97
bill from CL&P in the amount of 38.65
second bill from CL&P in the amount of 38.50
third bill from CL&P in the amount of 38.50
*A motion was made by John Machold and seconded by Rob Grasso to authorize payment of the above bills. Motion passed unanimously.
c. Applications received from the HK Soccer Club were tabled until the next commission meeting to allow KYL and the new HK Lacross Club to submit applications. HK Lacross has verbally requested practice fields. Dan explained that KYL receives priority and Rob Grasso added that he advised HK Lacross to use the HKHS practice field for games.
6. Treasurer’s Report
Treasurer Bill Silas was not present. Dan noted that 42.7% of the annual budget, or $11,000 out of $26,000, has been expended.
Susan stated that she had attended the Selectmen’s meeting with the Board of Finance earlier in the evening, and they requested to be kept informed of expenditures, especially change orders. Glenn noted that the change order process requires they be signed by the First Selectman, who he assumed forwarded them to the Board of Finance. Glenn advised he will now forward all change orders to the Board of Finance.
7. Old Business
a. Parks and Field Maintenance/Evaluations
• Sheldon Park – park is closed, nothing to report.
• Rocco – park is closed, nothing to report.
• Bethke – park is closed, nothing to report.
The commission scheduled the annual walkthrough of the fields for Saturday and/or Sunday morning, 3/6 and 3/7, with John and Susan handling Bethke, Glenn and Rob handling Rocco and Dan, Scot and Bill handling Sheldon.
b. Wettish Property Development
• Construction Progress/ Irrigation –Glenn noted that the parking area is graveled and stabilized, adding that the recent cold weather has had a freeze/dry effect on the soil which aided in resolution of the drainage issues. He added that while the geo-grid and geo-textile was an added expense, it was very effective, even under the weight of heavy rock trucks. He went on to say the roadway detention basins are filled with water, and the soil, gravel and geo-textile have been effective without extra gravel. Glenn reported that the pending change order #6 may be higher than the anticipated $30,000. Glenn further updated that the fields are completely graded and ready for irrigation and top soil. Dan asked if the parking area is completed, and Glenn explained that some parking areas have coarser stone that will be topped with fine stone.
• Phase II – Glenn presented a design plan for the Phase II showing the field located 75’ from the neighbor, adding it could be moved only 10-15’ farther. He noted similar drainage issue to those of Phase I, and discussion followed regarding drainage basins and design options. The commission noted that since Phase II is all grass with no pavement, no increase in runoff should result. Discussion followed regarding fences, stone walls and landscaping. It was agreed that Glenn include the necessary fencing in the bid documents, but not dugouts or benches. Glenn added that he would design contours so soil was neither removed nor brought in to the project. It was added that Eric Auer will design a landscape buffer between the field and the neighbor. Detailed discussion of parking followed noting the distance from the field to parking, access paths, emergency access and stone walls, including numbers of handicapped parking spaces. Dan noted that Planning & Zoning has approved the design concept but the design plan on paper must now be presented to the commission. It was further noted that Phase II will not be irrigated, but electric conduit and water lines should be included. Discussion of handicapped access followed noting the pathway should be consistent with those in Phase I. Naming options for the name of the complex were then discussed and it was decided that for the purposed of the bidding documents the name would be Wettish Phase II, Construction of Baseball Field.
Dan requested a cost breakdown for Phase II and added that the STEAP Grant total of $400,000 was intended to be divided as follows: Sheldon Field approx. $250,000 and Wettish approx $150,000. Glenn noted that he would have a cost estimate at the next meeting but thinks it will be in the $200,000 range, and added the cost of the design/engineering would be submitted the next day.
8. New Business – No new business was presented.
9. Adjournment
*A motion was made by John Machold and seconded by Susan Dean to adjourn the meeting at 9:03 PM. Motion passed unanimously.
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