Regular Meeting August 11, 2008
Killingworth Park and Recreation Commission
Regular Meeting August 11, 2008
1. Call to order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, August 11, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Susan Otto
Susan Dean
Chris Kelly
John Machold
Bill Silas (arrived at 8:04 PM)
Absent: Dan Colonia
Scott Thomas
Vice-Chairman Susan Otto called the meeting to order at 7:38 PM.
2. Minutes of Regular meeting held July 14, 2008.
*A motion was made by Susan Dean and seconded by Susan Otto to accept the minutes of the July 14, 2008 meeting. Chris Kelly abstained. (Bill Silas voted upon arrival.) Motion passed.
3. Visitors: No visitors were present.
4. Communications, Bills and Applications
a. No communications were received.
b. The following bills were presented:
Bill from CL&P in the amount of $ 39.00,
Second bill from CL&P in the amount of $ 38.70,
Third bill from CL&P in the amount of $ 43.45,
Bill from Killingworth Garage for gas in the amount of $ 193.09,
Bill from Weston & Sampson, approved by the Wettish Sub-Committee, in the amount of $ 12,568.75,
Bill from Donald R. Carlson, surveyor for Irene Sheldon Field, in the amount of
$ 4,200.00
Bill from Olson Sanitation for July for Sheldon, Rocco and Bethke fields, with a $ 3.00 fuel surcharge per field, in the amount of $ 219.00,
Bill from Anthony Carri for July in the amount of $ 279.00,
Bill from Dawn Mooney for recording services in July in the amount of $ 59.94.
Total of bills presented is $ 17,640.93
*A motion was made by John Machold and seconded by Susan Otto to approve all of the above noted bills. Motion passed unanimously.
c. The following applications were presented:
The application received from HK Recreation in June for the use of Sheldon Park on Mondays thru Fridays from 4:30 to dusk and Saturdays from 8:00 to 5:30 with Sunday rain dates, from 8/18 to 11/1/08, for fall soccer league was again discussed.
An application was received from KYL for the use of lower Sheldon Field for Fall Baseball on Wednesdays from 4:30 to dusk and Saturdays, on various weekends from 8/18 to 10/31/08.
Discussion followed regarding these applications and the effort that was put in by all parties to avoid conflicts. Susan Dean stated that she will update the park usage matrix adding these activities and then will forward it to the entire commission, to then be forwarded to Walter Ademetz.
*A motion was made by John Machold and seconded by Chris Kelly to approve the above noted applications. Motion passed unanimously.
5. Treasurer’s Report
Treasurer Bill Silas presented the following summary for the fiscal year ending June 30. 2008:
2007-2008 Budget $ 19,970.00
2007-2008 Expenditures 17,393.33
Given back to town $ 2,576.67
Bill then presented the treasurer’s report for the current fiscal year:
2008-2009 Budget $ 25,850.00
July Expenditures 152.75
Balance $ 25,697.25
6. Old Business
a. Parks and Field Maintenance/Evaluations
Susan Otto explained that all the fields have not yet been dragged because of the recent rain, but Walter Adametz assures it will be done soon.
- Irene Sheldon Park
- Survey - Complete. Chris Kelly presented a survey map of Sheldon Park. He stated that planning will proceed and design plans and layouts can be discussed at the commission’s September 8 meeting.
- Port-a-potties – To remain as is.
- Garbage Collection – To remain as is.
- Kiosks – Dan Colonia had asked Walter Adametz for the kiosks to be placed, but this has not yet been done. John Machold stated he would coordinate with Dan Colonia upon his return and Bill Silas to walk the fields before the September 8 commission meeting to assess the best locations for the kiosks.
- Rocco M. Reale Memorial Field – John Machold will assess needs and present a list for ground maintenance before fall. Susan Otto stated that there is frequently a golfer on the field, and John Machold discussed the issue of numerous dogs at the fields during KYL games. The commission agreed that these prohibited activities would be discussed with offenders once the kiosks were installed.
- Bethke Field – Dan Colonia had gotten estimates for a cattle gate to prevent cars from entering, and Susan Otto presented the diagram with the estimates.
The commission will ask the town to install the gate.
*A motion was made by Susan Dean and seconded by John Machold to approve the purchase of a cattle gate not to exceed $200.00 plus shipping. Motion passed unanimously.
b. Wettish Property Development
Chris Kelly reported that the Wettish Sub-Committee held a special meeting on July 31, 2008, to review the Weston & Sampson plans and information. Chris presented the latest plan which incorporated Plan 3A that Planning & Zoning had reviewed with only minor adjustments and created a water detention area (dry) leaving more farmland untouched. Runoff is 0 increase for a hundred year storm. Bill Silas questioned runoff for the cross-street property and Chris Kelly explained that the 3 existing catch basins are currently filled and not functioning, and therefore must be cleaned out by the town maintenance crew. Clean catch-basins and the plan design should help to alleviate the neighbor’s issue. Chris went on to explain that the stone wall along the entrance drive will be moved, noting that the Planning & zoning Commission wants 557’ of 3’ high stone walls. (The Planning & Zoning Commission minutes are attached to these minutes) At present, 5% of the total project budget is allocated toward the stone walls on the property. Other issues discussed include:
- Power lines in the area are low – this must be addressed with the town
- Parking must be available in the winter for hiking and cross country skiing
- Concrete pad for dumpster was eliminated from the plan, saving money
- A water pump and sprinkler/irrigation system will be necessary
The bidding process for well drilling was discussed noting the need for 3 written bids addressing well specifics such as pump and recovery rates, and noting that trees will need to be cleared for a test well to be drilled. Bill Silas questioned whether any building/structure should be included for future use (ie – concession stand, storage,…) The plan also includes a free area, grassed and mowed, for general use such as team warm-up, picnics, frisbee,… It was noted that Eric Auer is preparing the permits to be submitted to Inlands/Wetlands, and that Chris Kelly will update the Conservation Committee with the state’s comments. Bill Silas discussed availability of funds with First Selectman Richard Cabral and Finance Committee chairman John McMahon and went on to explain that the funds are line items, not capital items, in the budget and therefore will not be carried forward to this year’s budget until the audit is complete. Susan Otto explained that the process of obtaining bids for work can continue during the audit process so as not to delay the project. She further commented that the committee is very grateful that Weston & Sampson did such a good job designing a plan to meet everyone’s needs.
c. HK Recreation Authority
Susan Otto and Chris Kelly discussed with First Selectman Richard the fact that there is a Killingworth resident, not on the Park & Recreation Commission, who is willing to serve on the HK Recreation Authority. Richard Cabral stated that the commission could decide to add another member to accommodate this individual. Discussion followed regarding the possible issues in adding an eight member. Further discussion was tabled until Dan Colonia’s return.
7. New Business – No new business was presented.
8. Adjournment
*A motion was made by Bill Silas and seconded by Susan Dean to adjourn the meeting at 9:03 PM. Motion passed unanimously.
Regular Meeting August 11, 2008
1. Call to order
The Killingworth Park and Recreation Commission held its regular meeting on Monday, August 11, 2008, at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Susan Otto
Susan Dean
Chris Kelly
John Machold
Bill Silas (arrived at 8:04 PM)
Absent: Dan Colonia
Scott Thomas
Vice-Chairman Susan Otto called the meeting to order at 7:38 PM.
2. Minutes of Regular meeting held July 14, 2008.
*A motion was made by Susan Dean and seconded by Susan Otto to accept the minutes of the July 14, 2008 meeting. Chris Kelly abstained. (Bill Silas voted upon arrival.) Motion passed.
3. Visitors: No visitors were present.
4. Communications, Bills and Applications
a. No communications were received.
b. The following bills were presented:
Bill from CL&P in the amount of $ 39.00,
Second bill from CL&P in the amount of $ 38.70,
Third bill from CL&P in the amount of $ 43.45,
Bill from Killingworth Garage for gas in the amount of $ 193.09,
Bill from Weston & Sampson, approved by the Wettish Sub-Committee, in the amount of $ 12,568.75,
Bill from Donald R. Carlson, surveyor for Irene Sheldon Field, in the amount of
$ 4,200.00
Bill from Olson Sanitation for July for Sheldon, Rocco and Bethke fields, with a $ 3.00 fuel surcharge per field, in the amount of $ 219.00,
Bill from Anthony Carri for July in the amount of $ 279.00,
Bill from Dawn Mooney for recording services in July in the amount of $ 59.94.
Total of bills presented is $ 17,640.93
*A motion was made by John Machold and seconded by Susan Otto to approve all of the above noted bills. Motion passed unanimously.
c. The following applications were presented:
The application received from HK Recreation in June for the use of Sheldon Park on Mondays thru Fridays from 4:30 to dusk and Saturdays from 8:00 to 5:30 with Sunday rain dates, from 8/18 to 11/1/08, for fall soccer league was again discussed.
An application was received from KYL for the use of lower Sheldon Field for Fall Baseball on Wednesdays from 4:30 to dusk and Saturdays, on various weekends from 8/18 to 10/31/08.
Discussion followed regarding these applications and the effort that was put in by all parties to avoid conflicts. Susan Dean stated that she will update the park usage matrix adding these activities and then will forward it to the entire commission, to then be forwarded to Walter Ademetz.
*A motion was made by John Machold and seconded by Chris Kelly to approve the above noted applications. Motion passed unanimously.
5. Treasurer’s Report
Treasurer Bill Silas presented the following summary for the fiscal year ending June 30. 2008:
2007-2008 Budget $ 19,970.00
2007-2008 Expenditures 17,393.33
Given back to town $ 2,576.67
Bill then presented the treasurer’s report for the current fiscal year:
2008-2009 Budget $ 25,850.00
July Expenditures 152.75
Balance $ 25,697.25
6. Old Business
a. Parks and Field Maintenance/Evaluations
Susan Otto explained that all the fields have not yet been dragged because of the recent rain, but Walter Adametz assures it will be done soon.
- Irene Sheldon Park
- Survey - Complete. Chris Kelly presented a survey map of Sheldon Park. He stated that planning will proceed and design plans and layouts can be discussed at the commission’s September 8 meeting.
- Port-a-potties – To remain as is.
- Garbage Collection – To remain as is.
- Kiosks – Dan Colonia had asked Walter Adametz for the kiosks to be placed, but this has not yet been done. John Machold stated he would coordinate with Dan Colonia upon his return and Bill Silas to walk the fields before the September 8 commission meeting to assess the best locations for the kiosks.
- Rocco M. Reale Memorial Field – John Machold will assess needs and present a list for ground maintenance before fall. Susan Otto stated that there is frequently a golfer on the field, and John Machold discussed the issue of numerous dogs at the fields during KYL games. The commission agreed that these prohibited activities would be discussed with offenders once the kiosks were installed.
- Bethke Field – Dan Colonia had gotten estimates for a cattle gate to prevent cars from entering, and Susan Otto presented the diagram with the estimates.
The commission will ask the town to install the gate.
*A motion was made by Susan Dean and seconded by John Machold to approve the purchase of a cattle gate not to exceed $200.00 plus shipping. Motion passed unanimously.
b. Wettish Property Development
Chris Kelly reported that the Wettish Sub-Committee held a special meeting on July 31, 2008, to review the Weston & Sampson plans and information. Chris presented the latest plan which incorporated Plan 3A that Planning & Zoning had reviewed with only minor adjustments and created a water detention area (dry) leaving more farmland untouched. Runoff is 0 increase for a hundred year storm. Bill Silas questioned runoff for the cross-street property and Chris Kelly explained that the 3 existing catch basins are currently filled and not functioning, and therefore must be cleaned out by the town maintenance crew. Clean catch-basins and the plan design should help to alleviate the neighbor’s issue. Chris went on to explain that the stone wall along the entrance drive will be moved, noting that the Planning & zoning Commission wants 557’ of 3’ high stone walls. (The Planning & Zoning Commission minutes are attached to these minutes) At present, 5% of the total project budget is allocated toward the stone walls on the property. Other issues discussed include:
- Power lines in the area are low – this must be addressed with the town
- Parking must be available in the winter for hiking and cross country skiing
- Concrete pad for dumpster was eliminated from the plan, saving money
- A water pump and sprinkler/irrigation system will be necessary
The bidding process for well drilling was discussed noting the need for 3 written bids addressing well specifics such as pump and recovery rates, and noting that trees will need to be cleared for a test well to be drilled. Bill Silas questioned whether any building/structure should be included for future use (ie – concession stand, storage,…) The plan also includes a free area, grassed and mowed, for general use such as team warm-up, picnics, frisbee,… It was noted that Eric Auer is preparing the permits to be submitted to Inlands/Wetlands, and that Chris Kelly will update the Conservation Committee with the state’s comments. Bill Silas discussed availability of funds with First Selectman Richard Cabral and Finance Committee chairman John McMahon and went on to explain that the funds are line items, not capital items, in the budget and therefore will not be carried forward to this year’s budget until the audit is complete. Susan Otto explained that the process of obtaining bids for work can continue during the audit process so as not to delay the project. She further commented that the committee is very grateful that Weston & Sampson did such a good job designing a plan to meet everyone’s needs.
c. HK Recreation Authority
Susan Otto and Chris Kelly discussed with First Selectman Richard the fact that there is a Killingworth resident, not on the Park & Recreation Commission, who is willing to serve on the HK Recreation Authority. Richard Cabral stated that the commission could decide to add another member to accommodate this individual. Discussion followed regarding the possible issues in adding an eight member. Further discussion was tabled until Dan Colonia’s return.
7. New Business – No new business was presented.
8. Adjournment
*A motion was made by Bill Silas and seconded by Susan Dean to adjourn the meeting at 9:03 PM. Motion passed unanimously.
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