Regular Meeting May 9, 2011
Killingworth Park and Recreation Commission
Regular Meeting May 9, 2011
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, May 9, 2011, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Rob Grasso
Sallyanne Bauer
Glenn Johnson
Bill Silas (arrived at 8:35PM)
Absent: Scot Thomas
1. Chairman Dan Colonia called the meeting to order at 8:15PM.
2. Minutes of: Regular Meeting held April 11, 2011
The group discussed funding the Eagle Scout project presented at the prior meeting.
*A motion was made by Glenn Johnson and seconded by Rob Grasso to accept the minutes of the April 11, 2011 meeting as written. Motion passed unanimously.
3. There were no visitors present.
4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from Langer Construction, for readying Sheldon, Rocco
and Bethke fields in the amount of 1600.00
Discussion followed regarding the condition of Rocco field. Sallyanne noted that there are still branches coming through the rear fence line, and added that rolling the field had very little effect. Bill noted it was wet at the time it was rolled and therefore less effective.
*A motion was made by Bill Silas and seconded by Rob Grasso to authorize payment of the Langer Construction bill. Vote: 4 in favor, 1 opposed. Motion passed.
bill from Tilcon, for ¾” processed stone for Rocco and Sheldon
Parks in the amount of 1191.94
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the Tilcon bill. Motion passed unanimously.
bill from Keegan Construction, for clay in the amount of 1820.40
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the Keegan Construction bill. Motion passed unanimously.
bill from BSN Sports, for benches, parts, tie wraps,…
for Rocco in the amount of 1760.96
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the BSN Sports bill. Motion passed unanimously.
bill from Olson Sanitation, for April, for Sheldon, Rocco and
Bethke in the amount of 219.00
*A motion was made by Glenn Johnson and seconded by Bill Silas to authorize payment of the above bill. Motion passed unanimously.
bill from Anthony Carri, for April, in the amount of 270.00
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the above bill. Motion passed unanimously.
bill from All-Ways Dumpsters, for April 1-30, for Sheldon, Rocco
and Bethke in the amount of 95.00
Members noted that the trash is currently being picked up on Tuesdays, not on Mondays as agreed upon. Dan stated he will contact All-Ways to clear up the misunderstanding.
*A motion was made by Bill Silas and seconded by SallyAnne Bauer to authorize payment of the All-Ways Dumpsters bill. Motion passed unanimously.
bill from CL&P in the amount of 38.62
second bill from CL&P in the amount of 34.15
third bill from CL&P in the amount of 38.77
fourth bill from CL&P in the amount of 38.77
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the above CL&P bills. Motion passed unanimously.
bill from Fence World for 10’ high addition to the 10’ fence at
Rocco Field in the amount of 3000.00
bill from Fence World to refabricate backstop at Rocco Field
in the amount of 2092.00
*A motion was made by SallyAnne Bauer and seconded by Rob Grasso to authorize payment of the above two bills from Fence World. Motion passed unanimously.
c. The following applications were received:
- Application from Killingworth Horseshoe League for the use of Sheldon Field horseshoe pits on Tuesdays, 5/7/11 or 8/23/11, 6:30PM to 9:00PM.
*A motion was made by Glenn Johnson and seconded by SallyAnne Bauer to approve the above application from Killingworth Horseshoe League. Motion passed unanimously.
- Application from H-K Boys Lacrosse Club for the use of upper Sheldon Field, both parking areas and the pavilion on Sunday, 6/5/11 or 6/12/11, 2:00PM to dusk, for end of season celebration.
The group discussed this application’s potential conflict with existing field assignments.
*A motion was made by Rob Grasso and seconded by Bill Silas to approve the above application from H-K Boys Lacrosse Club provided there is no conflict. Motion passed unanimously.
- Application received from Lori Marriot, of Shoreline Focus on Fitness, for the use of Sheldon Park from 6:30AM to 8:30AM from 7/11 through 8/11. Discussion followed regarding the deposit check received with the application and the commission agreed to return the check.
*A motion was made by Rob Grasso and seconded by Glenn Johnson to approve the application received from Lori Marriot, of Shoreline Focus on Fitness, for the use of Sheldon Park once proof of insurance is received. Motion passed unanimously.
5. Treasurer’s Report
Treasurer Bill Silas reported that the fiscal year should end with approximately $10,000 remaining in the 2010-2011 budget, as well as about $3,000 in the Wettish Development Fund. Discussion followed regarding remaining expenses, including Eric Auer’s outline to begin maintenance at the KRC. He had recommended testing the soil and cutting the grass once, then lightly coring and lime/fertilizing as needed based on the test results. Eric is getting quotes. The group also discussed the drainage issue at Rocco and a backstop canopy for Rocco.
6. Old Business
a. Parks and Field Maintenance/Evaluations
The commission reviewed progress on the issues identified on the Facilities Assessment Sheets:
• Rob stated that the painting at Sheldon Field should be done this weekend.
• Dan discussed Cathy Iino’s request to have recycling receptacles at each town park. He will contact All-Ways for a price quote.
• Bill stated that the new stop sign for Sheldon park is in his car and will be installed, but the flag has not yet been ordered.
• SallyAnne questioned unlocking the gate at Bethke Field because volunteers cannot get in to rake,… and was informed Walter Adametz will open it. Walter is also getting new keys/locks for all the gates.
• Bill and SallyAnne discussed the water tank for Rocco, and it was decided to order another manufacturer’s tank with the same specs. Bill will deliver it to Rocco by next week.
• Bill stated that the gate for the back of Bethke has been delivered and now an installer must be hired.
• Scot will deliver the Kiosk to Rocco.
b. Killingworth Recreation Park (KRP) Development
• Phase I
- Drainage - Glenn and Dan reported that they went to P&Z to discuss the handicapped overlook areas and were presented with a letter from Nathan Jacobson & Associates, the Town Engineers, stating that the commission must find an alternate location for the discharge of storm water. The commission discussed options, including easements through neighboring properties, noting not all neighbors were open to the idea. Alternate solutions were also discussed and it was noted that the town engineer’s proposal would be extremely costly. The group also noted that the drainage issues on the street pre-date the development of the facility and noted that the issues noticeably improved with the development of the site. The commission noted that the only viable option is if the town completes master plan for drainage along the street and the facility can tie into that plan. Detailed discussion of options followed outlining the drainage issues on Parker Hill Road for years prior to the project. It was noted that a drainage study could take six months.
- Field Maintenance – discussed with Treasurer’s Report earlier in the meeting
- Signage – the commission discussed a sign for the front of the KRP similar to those at the town’s other parks to mark the entrance for those not familiar with the facility.
*A motion was made by Rob Grasso and seconded by SallyAnne Bauer to authorize up to $1,500 to purchase a sign to mark the location of the Killingworth Recreation Park. Motion passed unanimously.
• Phase II - The P&Z commission stated that they would not consider any part of Phase II until all of Phase I’s issues, including drainage, have been resolved. The group agreed that they should now focus on the Sheldon Re-design project.
c. Sheldon Park Re-Design
The group discussed a design review of Sheldon noting once the concept is decided they can proceed. Discussion of conceptual plans followed, noting that user groups are represented in the commission membership. The commission then set the date of Monday, May 23, 2011 at 8:00PM for a Special Meeting to discuss the Sheldon Park re-design.
7. New Business
Glenn met with the Men’s Softball League. The group needs a key to the storage shed so their equipment will not be stolen, as it had been in the past.
Bill noted that the commission owns a 48” John Deere tractor which is stored at Sheldon field. Since this tractor is not being used, the commission discussed options of selling it to purchase a 3-wheeler to drag the fields, or moving it to the KRP for maintenance and possibly offering community service hours for mowing. The group agreed to discuss options at the next regular meeting.
8. Adjournment
*A motion was made by Bill Silas and seconded by Glenn Johnson to adjourn the meeting at 9:40PM. Motion passed unanimously.
Regular Meeting May 9, 2011
The Killingworth Park and Recreation Commission held a Regular Meeting on Monday, May 9, 2011, at 8:00 PM at the Killingworth Town Office Building, 323 Route 81, Killingworth, Connecticut.
Present: Dan Colonia
Rob Grasso
Sallyanne Bauer
Glenn Johnson
Bill Silas (arrived at 8:35PM)
Absent: Scot Thomas
1. Chairman Dan Colonia called the meeting to order at 8:15PM.
2. Minutes of: Regular Meeting held April 11, 2011
The group discussed funding the Eagle Scout project presented at the prior meeting.
*A motion was made by Glenn Johnson and seconded by Rob Grasso to accept the minutes of the April 11, 2011 meeting as written. Motion passed unanimously.
3. There were no visitors present.
4. Communications, Bills and Applications
a. Communications from other agencies are emailed to the commission as received.
b. The following bills were received:
Bill from Langer Construction, for readying Sheldon, Rocco
and Bethke fields in the amount of 1600.00
Discussion followed regarding the condition of Rocco field. Sallyanne noted that there are still branches coming through the rear fence line, and added that rolling the field had very little effect. Bill noted it was wet at the time it was rolled and therefore less effective.
*A motion was made by Bill Silas and seconded by Rob Grasso to authorize payment of the Langer Construction bill. Vote: 4 in favor, 1 opposed. Motion passed.
bill from Tilcon, for ¾” processed stone for Rocco and Sheldon
Parks in the amount of 1191.94
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the Tilcon bill. Motion passed unanimously.
bill from Keegan Construction, for clay in the amount of 1820.40
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the Keegan Construction bill. Motion passed unanimously.
bill from BSN Sports, for benches, parts, tie wraps,…
for Rocco in the amount of 1760.96
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the BSN Sports bill. Motion passed unanimously.
bill from Olson Sanitation, for April, for Sheldon, Rocco and
Bethke in the amount of 219.00
*A motion was made by Glenn Johnson and seconded by Bill Silas to authorize payment of the above bill. Motion passed unanimously.
bill from Anthony Carri, for April, in the amount of 270.00
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the above bill. Motion passed unanimously.
bill from All-Ways Dumpsters, for April 1-30, for Sheldon, Rocco
and Bethke in the amount of 95.00
Members noted that the trash is currently being picked up on Tuesdays, not on Mondays as agreed upon. Dan stated he will contact All-Ways to clear up the misunderstanding.
*A motion was made by Bill Silas and seconded by SallyAnne Bauer to authorize payment of the All-Ways Dumpsters bill. Motion passed unanimously.
bill from CL&P in the amount of 38.62
second bill from CL&P in the amount of 34.15
third bill from CL&P in the amount of 38.77
fourth bill from CL&P in the amount of 38.77
*A motion was made by Bill Silas and seconded by Glenn Johnson to authorize payment of the above CL&P bills. Motion passed unanimously.
bill from Fence World for 10’ high addition to the 10’ fence at
Rocco Field in the amount of 3000.00
bill from Fence World to refabricate backstop at Rocco Field
in the amount of 2092.00
*A motion was made by SallyAnne Bauer and seconded by Rob Grasso to authorize payment of the above two bills from Fence World. Motion passed unanimously.
c. The following applications were received:
- Application from Killingworth Horseshoe League for the use of Sheldon Field horseshoe pits on Tuesdays, 5/7/11 or 8/23/11, 6:30PM to 9:00PM.
*A motion was made by Glenn Johnson and seconded by SallyAnne Bauer to approve the above application from Killingworth Horseshoe League. Motion passed unanimously.
- Application from H-K Boys Lacrosse Club for the use of upper Sheldon Field, both parking areas and the pavilion on Sunday, 6/5/11 or 6/12/11, 2:00PM to dusk, for end of season celebration.
The group discussed this application’s potential conflict with existing field assignments.
*A motion was made by Rob Grasso and seconded by Bill Silas to approve the above application from H-K Boys Lacrosse Club provided there is no conflict. Motion passed unanimously.
- Application received from Lori Marriot, of Shoreline Focus on Fitness, for the use of Sheldon Park from 6:30AM to 8:30AM from 7/11 through 8/11. Discussion followed regarding the deposit check received with the application and the commission agreed to return the check.
*A motion was made by Rob Grasso and seconded by Glenn Johnson to approve the application received from Lori Marriot, of Shoreline Focus on Fitness, for the use of Sheldon Park once proof of insurance is received. Motion passed unanimously.
5. Treasurer’s Report
Treasurer Bill Silas reported that the fiscal year should end with approximately $10,000 remaining in the 2010-2011 budget, as well as about $3,000 in the Wettish Development Fund. Discussion followed regarding remaining expenses, including Eric Auer’s outline to begin maintenance at the KRC. He had recommended testing the soil and cutting the grass once, then lightly coring and lime/fertilizing as needed based on the test results. Eric is getting quotes. The group also discussed the drainage issue at Rocco and a backstop canopy for Rocco.
6. Old Business
a. Parks and Field Maintenance/Evaluations
The commission reviewed progress on the issues identified on the Facilities Assessment Sheets:
• Rob stated that the painting at Sheldon Field should be done this weekend.
• Dan discussed Cathy Iino’s request to have recycling receptacles at each town park. He will contact All-Ways for a price quote.
• Bill stated that the new stop sign for Sheldon park is in his car and will be installed, but the flag has not yet been ordered.
• SallyAnne questioned unlocking the gate at Bethke Field because volunteers cannot get in to rake,… and was informed Walter Adametz will open it. Walter is also getting new keys/locks for all the gates.
• Bill and SallyAnne discussed the water tank for Rocco, and it was decided to order another manufacturer’s tank with the same specs. Bill will deliver it to Rocco by next week.
• Bill stated that the gate for the back of Bethke has been delivered and now an installer must be hired.
• Scot will deliver the Kiosk to Rocco.
b. Killingworth Recreation Park (KRP) Development
• Phase I
- Drainage - Glenn and Dan reported that they went to P&Z to discuss the handicapped overlook areas and were presented with a letter from Nathan Jacobson & Associates, the Town Engineers, stating that the commission must find an alternate location for the discharge of storm water. The commission discussed options, including easements through neighboring properties, noting not all neighbors were open to the idea. Alternate solutions were also discussed and it was noted that the town engineer’s proposal would be extremely costly. The group also noted that the drainage issues on the street pre-date the development of the facility and noted that the issues noticeably improved with the development of the site. The commission noted that the only viable option is if the town completes master plan for drainage along the street and the facility can tie into that plan. Detailed discussion of options followed outlining the drainage issues on Parker Hill Road for years prior to the project. It was noted that a drainage study could take six months.
- Field Maintenance – discussed with Treasurer’s Report earlier in the meeting
- Signage – the commission discussed a sign for the front of the KRP similar to those at the town’s other parks to mark the entrance for those not familiar with the facility.
*A motion was made by Rob Grasso and seconded by SallyAnne Bauer to authorize up to $1,500 to purchase a sign to mark the location of the Killingworth Recreation Park. Motion passed unanimously.
• Phase II - The P&Z commission stated that they would not consider any part of Phase II until all of Phase I’s issues, including drainage, have been resolved. The group agreed that they should now focus on the Sheldon Re-design project.
c. Sheldon Park Re-Design
The group discussed a design review of Sheldon noting once the concept is decided they can proceed. Discussion of conceptual plans followed, noting that user groups are represented in the commission membership. The commission then set the date of Monday, May 23, 2011 at 8:00PM for a Special Meeting to discuss the Sheldon Park re-design.
7. New Business
Glenn met with the Men’s Softball League. The group needs a key to the storage shed so their equipment will not be stolen, as it had been in the past.
Bill noted that the commission owns a 48” John Deere tractor which is stored at Sheldon field. Since this tractor is not being used, the commission discussed options of selling it to purchase a 3-wheeler to drag the fields, or moving it to the KRP for maintenance and possibly offering community service hours for mowing. The group agreed to discuss options at the next regular meeting.
8. Adjournment
*A motion was made by Bill Silas and seconded by Glenn Johnson to adjourn the meeting at 9:40PM. Motion passed unanimously.
